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Reminder:
Make your writing about 2-inch high so it can be
read from afar
Be thorough with your group thinking
Work for 45 minutes.
SHARING TIME
Session 1:
* Preparing for Installation of the
Quality Management System (QMS)
* Understanding Quality Assurance
Framework
(QA Model, Objectives and Legal
Bases)
Objectives of the Session:
At the end of the session, the participants
must be able to do the ff.:
1. Explain the legal bases of QAF and the
objectives of QAF;
2. Describe the three major phases of the
Quality Management Model; and
3. Adhere to the importance of having a
framework for instituting QUALITY in the
Department
WHY THE NEED FOR QMS IN DEPED?
Legal Bases
1. Administrative Order No. 161, s. 2006,
Section 1. “ Institutionalizing Quality
Management System in Government”. All
government services and GOCCs are
hereby enjoined to establish an ISO-aligned
QMS to be recognized for demonstrated
conformity of such quality management
system to applicable Philippine national
Standards. This shall be achieved thru the
implementation of government-wide Quality
management program.
WHY THE NEED FOR QMS IN DEPED?
2. Administrative Order No. 161, s.
2006, Section 2 - Objectives of the
Government Quality
Management Program:
a. Promote and enhance public
sector performance thru the
adoption of ISO-9001:2000-
aligned QMS in all government
agencies
WHY THE NEED FOR QMS IN DEPED?
b. Develop an institutional
infrastructure that shall provide
certification comparable to
international
c. Recognize customer-driven
government organizations that
have demonstrated alignment to
international standards for other
agencies to emulate
WHY THE NEED FOR QMS IN DEPED?
3. Administrative Order No. 161,
s. 2006 was amended through
Executive Order No. 605, s.
2007: “ Institutionalizing the
Structure, Mechanisms and
Standards to Implement
Quality Management
Program”.
Said issuances….
direct all government agencies to
implement & institutionalize a national
quality management system as a strategy
to Promote transparency & accountability in
governance;
Provide a framework for assessing quality
system performance;
Establish public service quality standards;
Recognize quality excellence among the
government organizations.
DEPED ORDER # 43, S. 2010: CREATION OF THE
QMTS
• The QMS Modeling process focuses on SBM as the
core element and quality planning as the core process
at the school up to the national level. Thus, QMTs
shall be organized at various governance levels of
DepEd to do the ff:
a. setting-up of the QMS
b. Capacitate QMTs
c. Mainstream the QMS at all DepEd units (Quality
planning, quality assurance and Quality Control
2. DepEd Order No 118, s 2010- Adoption
of the New BESRA Implementation
Arrangement
KRT 4: Quality Assurance and
Accountability and Monitoring and
Evaluation
DepED Order 44 s. 2010
“Adoption of KRT 3: Quality Assurance
and Accountability Framework”
Institutionalization of the Quality
Management System in DepED
DepEd Order ____ s. 2013
“ Rationalization Program”
Unnumbered Memo: Compendium of
DepEd Office Functions and Job
Description signed by Usec Mateo
dated January 21, 2018
WHAT ARE THE PREPARATIONS THAT NEED TO
BE DONE TO INSTALL QMS?
Region
Division
Schools
Process Approach
Defining the
activities to Defining
the needed
undertake
Establishing resources,
measures of information and
success competences
Identifying,
Establishing reducing, and
objectives and controlling the
outputs risks
Establishing Determinin
whether objectives Finding g how
remain relevant to better ways performance
the needs of the of achieving will be
stakeholders objectives and measured
STAKEHOLDER improving
SATISFACTION efficiency
ARE YOU
HAPPY?
YES NO
CHANGE
SOMETHING
DO YOU
WANT TO
YES BE HAPPY?
KEEP DOING
WHATEVER
YOU’RE
DOING
Quality
Assurance Functional Literacy for All
Framework (QAF)
Access Retention Completion Achievement
Learners
Processes & Accountabilities
Structures
QMS as a system, specifies the:
Processes to be applied by the
organization at various levels insure:
the development of quality education plans,
efficient and effective implementation of
their projects and programs; and
quality of outcomes against standard
performance measures
QMS as a system, specifies the:
M&E tools that assist the quality
management teams to
systematically and objectively
undertake the quality assurance
processes to arrive at timely and
relevant information for decision
making.
QMS as a system, specifies the:
Structures represented by
the Quality Management Teams
(QMTs) who will manage the QA
Operations
Internal
External
TWO FORMS OF EXTERNAL QA
1.Within the organization
Division
• School Head
• Division quality assures
the TEACHERS
quality AND LEARNERS
assures
SCHOOLS
Region School
SESSION 3:
Responsibilities:
•Co-Chair
Responsibilities:
Takes the lead in the preparation of
appropriate instruments and tools for
M&E
Reviews findings and
recommendations submitted by
the Division M&E team
Communicates the reviewed M and E
report to the SDS for appropriate
action
•Co-Chair
Responsibilities:
Takes the lead in the preparation of
TA Plans based on findings and
recommendations of division M&E
reports Submit reviewed findings and
recommendations to the SDS for
appropriate action
Interacts with SDS and D M&E team
Division Quality Management Team
•(A) Function of the Division M&E Team
Assures the conduct of quality
planning and implementation of
Technical Assistance to schools and
strengthening of SBM implementation
such as:
• SIP Appraisal
• Curriculum Implementation
Function of the Division M&E Team
Assures the conduct of quality planning
and implementation of Technical
Assistance to schools and
strengthening of SBM implementation
such as:
• Instructional Supervision
conducted by SHs to teachers
• Technical Assistance provided by
SHs to Teachers
• HRM processes
Responsibilities of the Division M&E
Team
Develops the M and E instruments and
tools for use by the division and sub-M&E
teams
Generates quantitative information from
the SIS for preparing M&E reports
Consolidates and analyzes the M and E
reports submitted by the Division Sub M
and E team (quantitative and
qualitative)
Responsibilities of the Division M&E Team
Conducts process check to validate
information received from the division sub
team
Coordinates development of TA plans
together with other resource persons based
on M&E reports from the division sub-M&E
teams
Drafts recommendations based on M&E
reports
Responsibilities of the Division M&E
Team
Communicate findings and
recommendations to ASDS
Interacts with ASDS and the Sub-
division M&E teams
B. District M&E Team
Function:
Ensures quality implementation of
TA to schools and strengthening
of SBM
Responsibilities of the District M&E
Team
Monitor the QMT of schools
Conduct process check on the
implementation of the following in the
schools included in their district:
• SIP appraisal
• Curriculum Implementation
Learning Resource Materials utilization
• Resource generation and
mobilization
• School and community
partnership
• Fund utilization
Responsibilities of the District
M&E Team
Conduct process check on the
implementation of the following in the
schools included in their district:
• Instructional Supervision
conducted by SHs to teachers
• Technical Assistance provided
by SHs to schools
• School-based training programs
Responsibilities of the District
M&E Team
Gather and consolidate monthly and
quarterly M and E reports from SQMT
Prepare quarterly M and E reports
based on the consolidated SQMT
reports and the reports from the
process check conducted by the Div
Sub M & E team
Provide the schools copy of the report
Responsibilities of the District M&E
Team
Facilitate the AIP Review and Adjustment in
Schools
Submit division sub level M and E report to
the Division M and E Team
Interacts with Division M&E Team and SHs of
the sub-division concerned
TERMS OF REFERENCE
OF QMTS BY LEVEL
SCHOOL LEVEL
School Quality Management
Team
Functions of the Chair
Manages the QMS in the school
Ensures implementation and
advancement of SBM practice
Makes decisions pertinent to
improving quality outcomes in the
school
Responsibilities of the Chair
Orients school stakeholders on how to
operationalize the QA system
Designates the members of the School
QMT
Designs monitoring and feedback
system (e.g. flow of reports and
feedback, reporting schedules,
monitoring and feedback forms);
Responsibilities of the Chair
Convenes School QMT regularly to
discuss M & E concerns together with
implementation team
Communicates the learners' progress
to intended stakeholders
Submits quarterly accomplishment
report to SDS and school stakeholders
Interacts with SDS and school internal
and external stakeholders
Function of the Co-Chair