Letter OF ORDER, REQUEST,

AND EXECUTIVE SUMMARY

Meeting 4—Professional English
A. LETTER OF ORDER

1. Definition
An order letter, also called a purchase order, is a formal letter issued by
businesses to order goods or services from a vendor. This letter functions as a
contract between the buyer and the seller. It is written by a company or the
person concerned who are supposed to place the request of purchase from
another company
It outlines the details of the merchandise or service, including price, quantity,
terms, mode of payment, requested delivery date and the address of the
location where the order should be delivered.
2. What to include
a. Politely thank the buyer or client for their custom.
b. Briefly outline the details of the transaction:
List of the ordered products (the item model name, color)
c. Details of delivery and payment (buyers’ contact information, and payment method)
c. Provide contact information so the recipient can get in touch if there’s a problem.
B. LETTER OF REQUEST

1. Definition
A sample request letter is written for the purpose of requesting a rescheduling
of an appointment. It may because of unexpected and unavoidable
circumstances.
The information should be precise for the recipient’s attention to allow the
request. Sample letter of request may be written for the purposes of
rescheduling an appointment for a job interview. It can also be for requesting
the samples of material, documents, and assistance, etc.
2. What to include
a. First and foremost, begin the letter by politely apologizing for not being able to make it
up to the appointment earlier.
b. Mention the reason for not being able to attend the appointment.
c. At the same time be formal in your approach.
d. Also, end the letter by requesting for rescheduling the meeting.
e. Above all, avoid making any spelling mistakes or grammatical errors
f. Proofread and edit your letter before sending it.
3. Parts of Request Letter
a. Heading: The sender's name and address should be at the top of the letter.
b. Greeting: The greeting should be simple and polite, as in "Dear Prof. Patrick,“
c. The introduction of both the writer and the request should not take more than two
sentences.
d. The recipient should know right away what the letter is about.
e. Next paragraph: additional information
f. The last paragraph should include a call to action: what the reader should do after
finishing the letter.
g. Closing: a simple closing, such as "With regards," and the writer's name and signature
C. EXECUTIVE SUMMARY

1. Definition
It is an introduction.
The summary should include the major details of your report (save the analysis,
charts, numbers, and glowing reviews for the report itself)
2. What to include in an executive summary
a. A Company Description Summary: what your company does
• Do you have a unique partnership?
• Do you already have customers and traction?
• Do you have patents or technology?
• Is your marketing plan special in some way?
b. What you offer and the problem your business solves.
c. Your target market: Products reflects the marketing target
d. Business plan purpose
d. Why Now : Recent condition