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EVALUATION
ADJUSTMENT
&
Tools
Requirements for MEA
What is MEA?
Monitoring
Evaluation
Adjustment
MONITORING, EVALUATION & ADJUSTMENT
(MEA) SYSTEM
Region Level
MEA Process Flow
Division Level
District level
School Level
Develop Policies
• Guidelines
CO
• Programs
• Systems
REG
RO RMEA
DIV
DMEA
DO
DIST
DsMEA
DIST
SCH
Implementation SMEA
S ch o o ls 30
What is MEA?
The MEA strategy is a periodic
monitoring and evaluation of the
progress of the school/ district/
division/region in its delivery of
education services as well as its
performance as an organization.
SCHEDULE OF MEA
Governance Schedule of Quarterly Schedule
level MEA Periodical per School
Test Calendar
School MEA Last week of 3rd Periodical 2nd Week of
January Test January
Quarter 1
(January – Division MEA 1st week of April
March) Region MEA 3rd week of April
School MEA Last week of March 4th Periodical 3rd Week of
to s week of April Test March
Quarter 2
(April – June) Division MEA 1st week of July
Region MEA 3rd week of July
SCHEDULE OF MEA
Governance Schedule of MEA Quarterly Schedule per
level Periodical Test School
Calendar
School MEA Last week of 1st Periodical Test 2nd Week of
August August
Quarter 3 (July
Division MEA 1st week of October
– September)
Region MEA 3rd week of October
School MEA Last week of October 2nd Periodical 3rd Week of
to 1st week of Test October
Quarter 4 November
(October –
December) Division MEA 1st week of January
Region MEA 3rd week of January
Monitoring & Evaluation Processes
MEA
28
Key Principles in
Selecting Tools &
Techniques Presentation
M&E Activities 88
Tables &
M&E Forms & Database
Graphs
Documents
Data
Issue Log Presentation
Maps Tools
Rapid Appraisal
Pictures
Technique
Process Documentation
Logical Most Significant Change Analysis
Framework Technique Tools
Matrix Surveys and
Work & Financial Questionnaires
Performance Measures
Plan Data Cause & Effect Analysis
Dashboard Collection SWOT Analysis
Segmentation Tools Segmentation Analysis
CEA/CBA
Scoping
With & Without Project Approach
Tools
Quasi Experimental Approach
(Decision Making)
29
MEA as feedback and sharing mechanism
TECHNOLOGY RESOURCES
Feedback on the effectiveness Pinpoints areas needing learning
and/or efficacy of education resources, learning packages,
technologies DepED is equipment
implementing to provide access to
quality basic education
TECHNOLOGY RESOURCES
MEA
GUIDELINES SERVICES
GUIDELINES SERVICES
Share information on the relevance Immediate feedback to the
of policies issued by CO and RO; technical and training assistance
Shows how policies and guidelines provided to front-liners - school
were understood/applied at the heads, teachers, guidance
field level counsellors
31
MEA as mechanism for “vertical” sharing of data,
information, insights, lessons, and issues
Develop Policies
• Guidelines Level of Governance
• Programs CO
• Systems
Feedback • enhance policies,
Region programs,
systems
Feedback
Tasking of responsibilities
Sharing of templates for initial data
(Pre-work activity)
Drafting of Memo for the conduct of
MEA
II- MEA PROPER
Consolidated
M&E Data of Consolidated M&E
Schools & Dist Data of Schools and
the District
Consolidated
District M&E Consolidated Schools &
Report District M&E Report
DMET consolidates
DMET receives DsMEA
Division MEA Process
District/District Cluster
and DsCMEA Reports M&E Reports
Consolidated
Consolidated District or District
District or District
Cluster M&E Cluster M&E Reports
Data
Reports
DEDP/AIP Data Validation
Action Plans for
DMET collects and summarizes
the physical accomplishments, Gathering
Summary of the
Accomplishments,
Physical Summary of the Physical
Programs and Projects issues, lessons learned, and Accomplishments, Issues,
recommendations of the DO (TA Issues, Lessons Learned Lessons Learned, and
Work Plans of Planning, providers, teams, units/sections, and Recommendations Recommendations of the
Admin, Budget and implementers of programs of the DO DO
Work Plans on and projects)
Curriculum
Implementation
Work Plans of Teams
DMET collects analyzes data and Adjustments of
Field-based Division M&E
Data
Data
(T&D, QAA,
Analysis
Supervisory/TA Plans of
prepares field-based Division M&E
Field-based Division
M&E Report and
Plans
and Division Units
and
Division Units M & E M & E Report
Processing EPS Reports & DO Units Reports Reports
Strategies
Physical Output
Matrices
DMET validates Field-based Division
Adjusted Adjust
Actual M&E Report and Summary of Physical
Accomplishments, Issues, Lessons
Division
Management
Adjusted
DEDP/AIP
DEDP/AIP DEDP/AIP
Learned and Recommendations of the and and
DMEA DO with EPSs, PSDSs, and section
Response to the
Division M&E
and
action/wor
action/work/
TA plans
action/work/
TA plans
heads of the DO Units Report k/ TA plans
Validated
Division
Validated DQMT & DMET presents Reporting of MEA
M&E Report
(Quarter)
Division M&E
Report
Validated Quarter M&E
Report to the Division
Recommendati
results to
(Quarter) Management Management/
ons REGION
stakeholders
Schools
Divisions M
&E
Schools
Divisions M&E
Region MEA Process
Reports
Reports
DataValidation
Data Gathering
REDP/AIP Summary of the Physical Summary of the Physical
RMET collects and summarizes the Accomplishments, Accomplishments, Issues,
Work Plans of RFTACT physical accomplishments, issues, Issues, Lessons Learned Lessons Learned, and
lessons learned, and recommendations and Recommendations Recommendations of the
of the RO Divisions and RFTACT of the RO Divisions RO Divisions
Work Plans of FDs
Adjustments of
Work Plans of Admin RMET analyzes data and prepares RO Divisions
Data Analysis
Processing RO Divisions M&E Reports & DO and Schools
RO Divisions and Schools
Divisions M&E Report Plans and
Divisions M&E
Units Reports Report Strategies
RMET validates RO Divisions and
Schools Divisions M&E Report, Adjusted
Summary of Physical Reporting
Management of MEA results toREDP/AIP Adjust
Actual Accomplishments, Issues, Lessons
Learned and Recommendations with
Recommendations
Management/
Response to the
Adjusted
stakeholders
REDP/AIP and Work
REDP/AIP and
Region M&E Plans/TA
RMEA
and Work/
SDS, ASDS and Chief, ESPS of the DO Report TA plans Plans Work/TA Plans
Divisions
Validated Validated
Region M&E RMET presents Validated
Region M&E M&E Report to the Regional
Report
(Quarter)
Report Management
(Quarter)
Benefits
44
Benefits
MEA
1. Focus on decision making.
45
Benefits
MEA
2. Facilitate discussion across
units/programs.
• Program managers to discuss
operational synchronization of
programs and projects.
• Increase collaboration
between and among units.
• Minimizes duplication of efforts
and wastage of valuable scarce
education resources.
46
Benefits
MEA
47
Benefits
MEA
4. Continuous improvement.
3rd Q 4th Q
1st Q 2nd Q
50
MEA TOOLS
TEACHERS M & E TEMPLATE
SCHOOL DATA GATHERING/ CONSOLIDATED
TEMPLATE
1. SMEA1-ConsoTool-SARDO-DROP-OUT
2. SMEA2-Tool-on-CG-TG-LMs
3. SMEA3-Consolidation-Tools-on-Standard-Compliance-re-
Nutritional-Status
4. SMEA4-Consolidation-Tools-on-Classroom-Situation
5. SMEA5-ConsoTool-on-Subject-Failures-1
6. SMEA6 -Conso-Competency-based-Instruction-Elem-and-JHS-1
7. SMEA7 -Consolidation-Tools-on-Standard-Compliance-re-
Personal-and-Professional-Development
8. SMEA8-Report-on-SIP-AIP-Phy-Fin-Accomplishments
9. SMEA 9-Tool-for-CIGPs-1
MAHATMA GANDHI
Men often become what they
believe themselves to be.
If I believe I cannot do
something, it makes me
incapable of doing it.
But when I believe I can, then I
acquire the ability to do it
even if I didn't have it in the
beginning.
MEA as venue for discussing alternatives
2
MEA facilitates “horizontal” sharing of data,
information, insights, lessons & issues
Support Communication
Planning Services Technical Staff Group Finance
33
3
MEA provides timely response to operational bottlenecks
SY End Annual Plan Determine School leavers SARDOs Year End Performance
Assessment
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
35
The enhanced MEA Process Management Actions
Presentation of findings and proposed
adjustments to management; for decision making
Actual MEA
Using the data analysis and field
validation, inter-unit discussion
and analysis
CSW 2
Field validation to generate more insights,
and lessons. Use data collection tools
68