Officer applies for tour Hard copy of application sent to the Manual Approval

approval on hard copy. offices of the approving authority on hard copy

After approval tour dates
1 2 3 are entered in the system
by concerned
department.
4

Travel request is created in OILEP.

Tour Approval - What it was

In case of change or
cancellation

Prior information of bookings
(Hotel/Car) may not be available
Check documents and
writes emails to all concern
parties for bookings and
confirms to the officer.
5
Printout is sent to passage section
along with supporting documents

7 6
Hard copy to paper less
application.

After approval tour dates are

entered in the system by
concerned department.

Online approval system introduced with auto data update.

Travel request is created in OILEP.

How we designed
In case of change or
cancellation

Travel data available in dashboard for PASSAGE as well as Officers. Auto generated
communications to concerned parties.

Hard copy to paper less

application.
Officer applies for tour Travel request is Information on all travel services
approval on OILEP. created in OILEP. available in officers travel
dashboard as well.
1 2 3

Approver approves in the Travel information is available to

system and tour dates gets PASSAGE in travel dashboard.
automatically updated. Auto generated communications may
be sent to concerned parties.

In case of change or cancellation

What we are now

Process Cost People

BENEFITS:
•Paperless system design • Saving of paper and printing costs • Real time information on application status.
•Process takes only a few minutes. • Saving of fuel costs • Track inbound and outbound movement .
•Manual data entry and checking eliminated. • Saving of man hours for productive • Ease of assigning travel services for booking.
• Entire information in one place. engagement
• Auto generation of mail communication.
•Ease of cancellation or change of trips
• Facility of application and approval on
mobile devices
•Transparent process
• Efficiency in processing