PROPERTY &

SUPPLY
MAY 29, 2017 - MONDAY
FUNCTIONS OF
SECONDARY SCHOOLS
PROPERTY
CUSTODIANS
1.)
PREPARES PROJECT
PROCUREMENT
MANAGEMENT PLAN (PPMP)
FOR PROPERTY AND
SUPPLY SECTION AND
CONSOLIDATES COMMON-USE
Project Procurement Management Plan
2.)
PREPARES AGENCY
PROCUREMENT REQUEST (APR)
FOR ALL ITEMS TO BE
PROCURED AT THE DBM-PS
INCLUDING PROCUREMENT OF
COMMON-USE ITEMS THAT ARE
AGENCY
PROCUREMENT
REQUEST
3.)
PREPARES PURCHASE REQUEST
(PR) OF COMMON-USE ITEMS
NOT AVAILABLE
AT DBM-PS AND NOT EXCEEDING
Php 250,000.00 FOR SUBMISSION
TO BIDS AND AWARDS
4.)
PREPARES AND MAINTAINS
PROPERTY AND STOCK CARDS
FOR ALL PROPERTIES AND
SUPPLIES OF THE SCHOOL.
PROPERTY STOCK CARD
5.)
REQUESTS AND
CONDUCTS PRE-
INSPECTION OF
SUPPLIES AND
MATERIALS.
6.)
ACCEPTS DELIVERED SUPPLIES,
MATERIALS AND EQUIPMENT
BASED ON THE APPROVED
PURCHASE ORDER (PO)
/CONTRACT/ JOB ORDER (JO)
AND PREPARES INSPECTION AND
7.)
PREPARES AND SUBMITS
DISBURSEMENT VOUCHERS
TOGETHER WITH THE
NECESSARY DOCUMENTS TO THE
ACCOUNTING UNIT FOR
PAYMENT.
8.)
DISTRIBUTE AVAILABLE
SUPPLIES, MATERIALS AND
EQUIPMENT TO THE DIFFERENT
REQUESTING END-USERS WITH
CORRECPONDING INVENTORY
CUSTODIAN SLIP (ICS) AND
9.)
PREPARES PROPERTY
TRANSFER REPORT (PTR)
FOR ALL PPE’s TRANSFERRED
TO OTHER AGENCIES,
OFFICES AND OTHER
INSTRUMENTALITIES.
10.)
PREPARES THE MONTHLY
REPORT OF SUPPLIES AND
MATERIALS ISSUED (RSMI)
TO BE SUBMITTED TO THE
ACCOUNTING UNIT EVERY 5 th

DAY OF THE SUCCEEDING

11.)
PREPARES REPORT ON THE
DELIVERIES OF ALL
CENTRALLY PROCURED
SUPPLIES, MATERIALS, AND
EQUIPMENT FOR
SUBMISSION TO THE
12.)
PREPARES REPORT ON THE
PHYSICAL COUNT OF
INVENTORIES (RPCI) AND
THE PROPERTY, PLANT, AND
EQUIPMENT (PPE).
13.)
IDENTIFIES UNSERVICEABLE
EQUIPMENT AND WASTE MATERIALS
FOR DISPOSAL AND PREPARES
INVENTORY AND INSPECTION
REPORT OF UNSERVICEABLE
PROPERTY (IIRUP) AND WASTE
MATERIALS REPORT (WMR) FOR
14.)
SIGNS CLEARANCE OF
PROPERTY
ACCOUNTABILITY FOR ALL
OFFICIALS AND
EMPLOYEES OF THE
FUNCTIONS OF
ELEMENTARY
SCHOOLS PROPERTY
CUSTODIANS
1.)
PREPARES PROJECT
PROCUREMENT
MANAGEMENT PLAN
(PPMP) FOR THE
SCHOOL.
2.)
ACCEPTS, DISTRIBUTE AND
MONITORS ALL DELIVERIES OF
SUPPLIES, MATERIALS AND
EQUIPMENT TO THE DIFFERENT
DEPARTMENTS OF THE SCHOOL AND
PREPARES NECESSARY REPORTS
REQUIRED BY THE DIVISION OFFICE.
3.)
PREPARES REQUEST FOR
INSPECTION OF DELIVERIES OF
SUPPLIES, MATERIALS AND
EQUIPMENT, AS WELL AS, THE
INSPECTION AND ACCEPTANCE
REPORT (IAR).
4.)
PREPARES AND MAINTAINS
PROPERTY AND STOCK
CARDS FOR ALL
PROPERTIES AND SUPPLIES
OF THE SCHOOL.
5.)
PREPARES REPORT ON THE
PHYSICAL COUNT OF
INVENTORIES (RPCI) AND
THE PROPERTY, PLANT
AND EQUIPMENT (PPE).
6.)
SIGNS CLEARANCE OF
PROPERTY
ACCOUNTABILITY FOR ALL
OFFICIALS AND
EMPLOYEES OF THE