Team C

CPMGT/305
November 28, 2018
John P. Braeger
Project Management Plan
Scope Objectives

 Develop Course Content  Creating content to increase the interest

of female students
 Review with Stakeholders

 Purchase Equipment  Preparing them for upcoming classes

 Complete Pilot Course

 Support & further Girls’ Who Code
 Surveys & Final Report organizational goals
Schedule & Budget
Milestones Budget
 Phase 1
 Project kick off 12/10/2016  $53,500
 Phase 2
 Stakeholder update 04/14/2017  $53,500
 Phase 3
 $73,500
 Content design review 06/05/2017
 Phase 4
 $113,000
 Final report 10/27/2017  Total
 293,500
 Human Resource Plan
 Who, When, How, and Where a Human Resource is attained

 Identify Stakeholders and their Roles and Responsibilities

 Inputs: Project Charter, Enterprise Environmental Factors,

Organizational Process Assets, Activities Resource Requirements

 Tools: Responsibility Matrix, Skills Matrix, Organizational Charts

Biafore, 2016
Project Management Institute, 2013 p. 256
STEM for Girls: Roles and Responsibilities
 Stakeholders
 Team Members
 Project Manager
 Sponsor
 Executive Leadership
 Procurement Plan

The following table identifies the items required for this project:

Item Justification Needed by

17 MacBook Air Needed for the pilot course August 1, 2017

Pens, pencils, paper Needed for the pilot course August 1, 2017

Project Manager is responsible for setting the procurement schedule

and executing contracts as necessary.

Project Manager is responsible for managing vendors and approving

purchase orders for materials procurement.
 Quality Assurance Plan: Purpose and Processes
 Meet the desires of Girls Who Code
 Scope, schedule and cost baselines
 WBS and WBS dictionary
 Plan Quality Management: Identify Quality Requirements

 Perform Quality Assurance: Auditing Quality Requirements

 Control Quality Assurance: Monitoring Recording Results

Project Management Institute, 2013 p.227

Quality Assurance: Outputs, Tools and Techniques
 Process Improvements Plan

 Quality Metrics: benchmarks, budget, schedule, quality

 80% approval rating from students in the pilot course

 Quality Checklists:

 Project Documents Updates: Completed tasks and responsibilities recorded

 Status Meetings

 Organizational Policies and Procedures: compliance standards and principles

Project Management Institute 2013, p.241

 Communication Plan

 Establishes Communication Structure

 Communications Management Approach

 Communications Management Constraints

 Labels and Defines Roles

 Communications Matrix

 Maps Communication Requirements

 Guide For Conducting Meetings

 Communication Management Approach & Contraints

 Communications Management Approach

 Proactive, effective, efficient

 Scope, budget, personnel changes = amended plan

 Project Manager ultimately responsible for communication

 Communications Management Constraints

 Communication activities within budget, schedule, and resource allocations

 Communications from external resources outside scope and exceeds budget

 Variances to the timeline need to be approved and documented

 Communication Plan Roles

 Key Stakeholders

 Project Manager (Laporsha Campbell)

 Project Team
 Instructional Designer (Lisa Ellis)

 Instructor #1 (Sean Noble)

 Instructor #2 (Steve Spalione)

 Administrative Assistant (Robin Richards)

 Accountant (Richard Harrison)

A directory with contact information available in the project documentation

Communications Matrix
 Risk Management
 Risk Management Approach
 Risk Identification
 Aggressive project schedule
 Delays in content delivery

 Complexity of course content

 Amount of course content

 Limited personnel resources

 Children fail to show an interest in Computer Science Technologies

 Risk Mitigation
 Manage and control risks

 Risks assessed for probability and impact

 Project manager and team decide best risk response

Risk Analysis
 Project Closure

Project closure is the last phase in the implementation of a project that comprises of various
activities, for example;
• Project evaluation by the custodian,
• Documenting the project procurements and bookkeeping
• Acceptance of the overall project by the project sponsors (Kerzner, 2013).
The closure process entails three primary deliverables which are:
• Wrapping up the project
• Post-implementation evaluation
• Retrospective activities
 Step1: Wrapping up the Project

Project wrap-up process involves various deliverables to the project custodians, for example,
• Project approval and acceptance by the sponsors
• Closing accounts and bookkeeping
• Paying bills
• Returning the remaining resources
• Writing final project report.
 Step 2: Post Implementation Evaluation

The primary objective of carrying out a post-implementation evaluation is to establish the

performance of a project team including the project manager.
Other project post evaluations includes;
• Project schedule and budget
• Users satisfaction
• Project standards
• Effectiveness of team problem solving and decision-making process
 Step 3: Retrospective Activities

Retrospective activities entail

• An analysis carried out after the project cycle that heightens the ability to understand
and documenting the positive and the negative sides of a project.
The retrospective project closure process comprises of
• Documenting the lessons learned
• Creating a plan of action
• Celebrating the project success
 Project Closure

Project closure is the last phase in the implementation of a project that comprises of various
activities, for example;
• Project evaluation by the custodian,
• Documenting the project procurements and bookkeeping
• Acceptance of the overall project by the project sponsors (Kerzner, 2013).
The closure process entails three primary deliverables which are:
• Wrapping up the project
• Post-implementation evaluation
• Retrospective activities
 STEM For Girls
Important Facts

Each year girls ages 7 to 17:

• Lose interest in computer sciences
• Ages 7 – 12 have the most interest
• Young girls entering college have the least interest
Women in tech industry:
• Less women in computer sciences
• 18% of computer graduates are women (2016)
• It is estimated that by 2020 only 3% of tech jobs will be filled by women
 STEM For Girls
Why Porsha’s Learning Solutions?
We Employ:
Project Manager, Instructional Designers, and Instructors

We Design and Create:

Educational Programs
Educational Courses
Documentation
In class learning materials

We Deliver:
Real world educational programs, products, and exceptional learning results
 STEM For Girls
Program Expectations:
• An interactive Education Program
• Program meets and exceeds the requirements
• Easy to follow lesson plans
• Recommendations for instructor skills
• Program designed will be within stated budget

Expected Results
• Young girls will retain interest in computer sciences for a longer peroid
• Increase in percentage on young girls pursing computer sciences into college
• Increase in percentage of women in computing fields.
 References
Biafore, B. (2016). Project management fundamentals [Video file]. Retrieved from Lynda.com website:
https://www.lynda.com/Project-tutorials/Learn-how-plan-procurement/424947/486866-4.html?autoplay=true

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E. & Gray, C. (2014). Project management: The managerial process (6th ed.). NewYork, NY: McGraw-Hill

Let's Triple The Number Of Women In Computing. (2016). Retrieved from https://girlswhocode.com/womens-share-u-s-
computing-workforce-declining-interventions-triple-pipeline-2025-according-research-accenture-girls-code/

Project Management Institute . (2013). A guide to the project management body of knowledge (PMBOK® Guide) (5th ed.). Newtown
Square, Pa.: Project Management Institute, Inc.