SAP R/3 Data Archiving with PBS as

Retrieval Method

Patrick Beekman
23 May 2002
Agenda

Data Archiving in SAP R/3

PBS archive add ons TM

Project steps
Data archiving in SAP R/3

Data Archiving in SAP R/3

PBS archive add ons TM

Project steps
Archiving Benefits
Why archive data in SAP systems?
 Improve system performance
Reduction of database size
 Faster backup and recovery
 Faster release upgrade

 Improve use of resources

 Reduced hardware costs
 Reduced administration costs

 Shorter system response times

SAP Archiving Processes using ADK

use PBS
for retrieval
Data retrieval with
display transactions

ADK archiving
1: archive to ADK files
program

R/3
database
ADK deletion
program

2: delete from R/3 DB

SAP archive files
Benefit from PBS archive add onsTM

Display and evaluation functionality of

archived data identical to data base data.

More agressive Archiving Method

Modular program packages corresponding

to major SAP modules (FI, SD, MM, CO, ...).

Standardized ready-to-use solutions as

„add-on“ software for SAP R/3.

CSP certified by SAP AG

Agenda

Data Archiving in SAP R/3

PBS archive add ons TM

Project steps
PBS Functionality – Live Demo
CSD Display Transaction /PBS/VA05

Additional
PBS parameter
CSD Display Transaction /PBS/VA05

Indicator for access

via
PBS archive add on
/PBS/VA03 - Display Order

PBS Indicator
/PBS/VA03 - Document Flow

PBS Indicator
Navigation to Archived FI-Record

PBS Indicator
/PBS/VA03 - Display Original Doc.

Access to original
document (facsimile)
via Viewer
PBS archive add ons - Basics

SAP R/3 System + PBS Data stored in compressed

archive and index files

Integrated display trans-

actions and reports

ABAP interface including

direct and sequential archive
PBS + ADK access routines

R/3 ADK
Database
PBS index
ADK Quick and comfortable
online access to archive
R/3 file system
and R/3 database data
Setup of an PBS Archive Index

3 PBS
2 load program
1

PBS + ADK

3
PBS index and
1
2 SAP archive files
PBS index

R/3 PBS display

Database transactions
PBS Integration with ArchiveLink

SAP R/3 System + PBS Ext. Archive System

ADK files in the

Archive server archive system
PBS + ADK

R/3 ADK
Database ADK
PBS index
Direct data access
R/3 file system
via ArchiveLink
PBS Conversion Tool

ABAP interface for PBS archive access

Customer converted
ABAP PBS Conversion
ABAP
ZZEXAMPLE Tool ZZEXAMPLE_PBS

automatic
extension of the
SQL instructions by
PBS archive accesses
PBS + ADK
R/3 R/3 ADK
Database Database ADK
PBS
PBSindex
index
 SAP Data Archiving & PBS archive add ons

PBS archive add ons enhance SAP data archiving with

comfortable and high performance data access

Random access to archived data (via PBS index)

Integrated transaction retrieval: Simultaneous
display/ evaluation of R/3 database data AND
archived data.
High DB performance by early archiving opportunity.
Direct access to archived facsimiles via ArchiveLink.
Agenda

Data Archiving in SAP R/3

PBS archive add ons TM

Project steps
Project Steps
• Analysis

• Design and Conception

• Test

• Implementation GO-LIVE
Project steps
1. Analysis
R/3 Database Analysis
Off-site analysis
Kick-off meeting
– Propose Archive Objects to process
– R/3 Database growth simulation
– Tables outside archive object scope
– Archive Object review
Design and Conception:
Goals of the design phase
• Develop an concrete archiving concept for creating and managing archive files
• Create an implementation plan
• Create a long term archiving plan

Analysis from a business point of view:

• Process analysis as prerequisite for determining the residence times
• Define the dependencies between the archiving objects, based on
documentation AND process analysis
• Define the read-access requirements from the business viewpoint.
 Test Phase

• Archiving under realistic test conditions, datasets should be as similar

possible to the production system.

• Create user process description for access to archived data

• Train the end users

Implementation GO-LIVE
• Execute data archiving in production system
• - Transports/Customizing
• - Agreement from system administrators and user
• - Job Monitoring
• Communicate results of production archiving to user departments
• Post processing
• - Table space reorganization where required
• - Index reorganization
• - Update the database statistics
• - Backup archive files
• - Check data objects, which could not be archived
The End

QUESTIONS