Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Module 4
Using a word processing program
Saving and Retrieving a document
Class Goals
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Using a Word Processing
Program
Word processing is a system
that allows one to create, edit,
organize, save, and retrieve
documents easily and quickly.
With word processing, you can
begin work on a letter or
memo in one location
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and finish working on
it in another place.
Image courtesy of http://www.buytabletnotebooks.com
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Microsoft Word
Microsoft Word is the word
processing program used in
most PCs.
It is one of the programs
that you will find in the list of
application software when
you open the Start button.
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Microsoft Word
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Open Microsoft Office Word
1. Click on the Start button.
2. Click on All Programs.
3. Find the Microsoft Office
folder in the list of
programs that pops up. 3
Left click on the words
“Microsoft Office.”
4
4. Select Microsoft Office 2
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Microsoft Office Word
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Microsoft Office Word
This program
has a layout
that is common
to other programs
in Microsoft Office,
such as Excel and
PowerPoint.
To understand Word, we will begin by
understanding this layout.
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File Tab
Microsoft Office Word
Ribbon
The ribbon lies along the top edge of the page, and contains the
commands used to create settings, adjust layouts, and access
editing tools.
The File Tab is in the upper left corner, and contains commands
for larger actions on the document, such as saving it.
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Microsoft Office Word
Home Tab
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Microsoft Office Word
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Creating a document
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Creating a document
Red underlining may appear. This indicates a possible
spelling error.
Green underlining indicates a possible error of grammar,
spacing, or sentence structure.
Blue underlining suggests an error in usage.
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Creating a document
Use the “Enter” key to go to a new line.
Use the space bar to create extra space between words.
See what happens if you use the arrow keys in your document.
Enter key
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Editing a document
When we type, we often make errors that need to
be corrected. We also want to make changes in
our work as we develop our ideas
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Editing a document
We can do this easily in a Word document by
adding or removing text.
To add text, simply place your cursor at the location
at which you want to insert a word or words, click,
and type in the words.
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Editing a document
To erase text, you begin the same way. Place your
cursor at the point at which you want to erase text.
If your cursor is placed to the left of the text you
want to erase, use the Delete key to erase.
The Delete key erases text
to the right of the cursor
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Editing a document
If your cursor is placed to the right of the text you
want to erase, use the backspace key to erase.
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Editing a document
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Using the Ribbon
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The Ribbon Groups
Let’s focus on the command groups in the Home Tab.
The Home Tab ribbon contains the commands most often
used in Word.
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Using the Ribbon
Most commands are simple buttons and function
as on/off switches. Click the button once and that
command will be active. This means that anything
that you type in your document will be affected by
that command.
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Using the Ribbon
To turn the command off, so that it no longer applies to
what you type, click the command button again.
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Using the Ribbon
To learn what a command does, place your cursor
over the command. A textbox will pop up,
explaining the command function.
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Using the Ribbon
Use several of the commands in the Font Group of
the Home Tab as you create your document. Try
using new font styles, sizes, and text colors.
Try using the bullets and numbering commands in
the paragraph group.
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Editing a document
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Save a Document
Now that you’ve created a document,
you need to know
how to save it.
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Save a Document
• Once you click “Save As,” you will be taken to a
Dialogue Box.
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Save a Word Document
First, you will need to give
your new document, or
“file,” a name.
Look for the long box near
the bottom of your screen
that appears after “File
name.”
Note that the computer
has already given your file
a name and highlighted it
in blue.
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Save a Word Document
Give your file a new name.
Type the new name into
the textbox.
Because the old name is
highlighted, if you just
begin typing, the old name
will be erased and the
new one will appear I the
textbox.
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Save a Word Document
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Editing a document
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Saving a File
Never close a file until you have saved the changes
you have made.
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Saving to a portable storage device
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Portable storage devices
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Portable storage devices
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Saving to a Flash Drive
To save to a flash drive, first
insert the flash drive into
your computer.
Next, follow the same first
steps that you used to save
your file to the hard drive.
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Saving to a Flash Drive
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Saving to a Flash Drive
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Saving to a Flash Drive
Look for the name of the saved document on the top
of the screen to check that it was saved.
Close button
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Retrieving a Document
• In order to use or complete or use a
document, we need to be able to find it
once it is saved. How do we retrieve a
document?
• We know our files are stored in the
Documents library, so if we look in
Documents, we should
find our file.
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Retrieving a Document
Remember, to access the Libraries, click the Libraries icon
on the Taskbar.
The icon for the Libraries looks like a set of folders held up
by a metal bookend. If you click once on this icon, you will
open the Libraries’ folder.
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Documents Library
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Documents Library
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Retrieving a document
If you do not make any changes to the document,
you may simply close it and it will be automatically
resaved in the original form.
Close button
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Editing a document
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Retrieving Documents
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Retrieving Documents
First, we need to insert
the flash drive again.
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Retrieving Documents
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Retrieving your Documents
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Retrieving your Documents
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Retrieving a document
If you do not make any changes to the document, you
may simply close it and it will be automatically
resaved in the original form.
Close button
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Editing a document
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Organizing documents
Computers are very
helpful if we can locate the
material we need quickly
and easily.
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Organizing your documents
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We can save our documents as single
items or in folders.
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Organizing your documents
To organize our
documents, we need to
sort our files into
folders, just as we would
for hard copies of
documents.
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To create a folder, open the Document
Library and click on “New folder” in the menu
bar above the Documents Library listing.
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When you do this, a new folder is automatically created
and will appear highlighted in your list of documents.
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If you want to save a file into the folder, follow the
same steps that you did when saving to the Documents
library. When you open the Documents library, look for
your folder.
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To save a file to a folder, you must first open the folder. To
open a folder, left click once to highlight, then click the
“Open” button in the lower right corner.
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Once the folder is open, click Save.
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Saving a document in a folder
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You can also sort documents into folders by
clicking and dragging them into the folder.
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Saving a document in a folder
Practice moving
documents into folders
on your computer.
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Review
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Turning off your computer
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We appreciate the time you spent with us.
We hope to see you at the next training!