EXCEL 2013 CORE ADVANCE TRAINING

December 21, 2018

ENGR. ANGELUS VINCENT GUILALAS

 LEARNING OUTCOMES
• able to explain and understand some basic and
advance functions of MS Excel 2013
• able to apply those functions in GSIS excel forms and
work file
 ADVANCE EXCEL FUNCTIONS
• CELL REFERENCE
 very important in Excel
 building blocks of Excel modeling
 you will waste endless amount of time re-writing formulas
Type Cell Referencing
Relative Reference Sample
Absolute Reference Sample
Mixed Reference 1 2
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EXERCISE 1
CELL REFERENCING
 ADVANCE EXCEL FUNCTIONS
• CONCATENATE FUNCTION
 combine text strings
 cells and
 columns

Why use concatenate function?

the data is not always structured according to your needs
 ADVANCE EXCEL FUNCTIONS
Two ways to combine data in Excel spreadsheets
 Merge cells- When you merge cells, you "physically" merge two or more
cells into a single cell. As a result, you have one larger cell that is
displayed across multiple rows and/or columns in your worksheet.
 Concatenate cells' values - When you concatenate cells in Excel, you
combine only the contents of those cells. In other words, concatenation in
Excel is the process of joining two or more values together. This method is
often used to combine a few pieces of text that reside in different cells
(technically, these are called text strings or simply strings) or insert a
formula-calculated value in the middle of some text.
 ADVANCE EXCEL FUNCTIONS
• Excel CONCATENATE function
The CONCATENATE function in Excel is designed to join different pieces of
text together or combine values from several cells into one cell.
The syntax of Excel CONCATENATE is as follows:
CONCATENATE(text1, [text2], …)
Where text is a text string, cell reference or formula-driven value.
Note. In Excel 2016, Excel 2019, Excel Online and Excel Mobile, CONCATENATE is
replaced with the CONCAT function, which has exactly the same syntax.
Although the CONCATENATE function is kept for backward compatibility, it is
recommended to use CONCAT instead because Microsoft does not give any
promises that CONCATENATE will be available in future versions of Excel.
 ADVANCE EXCEL FUNCTIONS
Concatenating the values of several cells
The simplest CONCATENATE formula to combine the values of cells A1 and B1
is as follows:
=CONCATENATE(A1, B1)
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Concatenating a text string and cell value
The simplest CONCATENATE formula to combine the values of cells A1
and B1 is as follows:
=CONCATENATE(A1, " ", B1, " completed")
=CONCATENATE("See ", A1, " ", B1)
 ADVANCE EXCEL FUNCTIONS
Concatenating a text string and a formula-calculated value
To make the result returned by some formula more understandable for your
users, you can concatenate it with a text string that explains what the value
actually is.
=CONCATENATE("Today is ",TEXT(TODAY(), "dd-mmm-yy"))
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Using CONCATENATE in Excel - things to remember
To ensure that your CONCATENATE formulas always deliver the
correct results, remember the following simple rules:
• Excel CONCATENATE function requires at least one "text" argument to work.
• Excel CONCATENATE does not recognize arrays. Each cell reference must be
listed separately. For example, you should write =CONCATENATE(A1, A2,
A3) instead of =CONCATENATE(A1:A3).
• The result of the CONCATENATE function is always a text string, even when all
of the source values are numbers.
• If at least one of the CONCATENATE function's arguments is
invalid, the formula returns a #VALUE! error.
 ADVANCE EXCEL FUNCTIONS
“&" operator to concatenate strings in Excel
Concatenate the values in A1 and B1:
=A1&B1
Concatenate the values in A1 and B1 separated with a space:
=A1&" "&B1
Concatenate the values in A1, B1 and a text string:
=A1 & B1 & " completed"
Concatenate a string and the result of the TEXT / TODAY function:
="Today is " & TEXT(TODAY(), "dd-mmm-yy")
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EXERCISE 2
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• VLOOKUP function
 is one of the most popular functions in Excel.
 searching data in a table
 short for "vertical lookup," VLOOKUP takes advantage of
vertically-aligned tables to quickly find data associated with a
value the user enters.
In its simplest form, the VLOOKUP function says:
=VLOOKUP(Value you want to look up, range where you want to lookup the
value, the column number in the range containing the return value, Exact
Match or Approximate Match – indicated as 0/FALSE or 1/TRUE).
 ADVANCE EXCEL FUNCTIONS
• VLOOKUP function
In its simplest form, the VLOOKUP function says:
=VLOOKUP(Value you want to look up, range where you want to lookup the value, the column
number in the range containing the return value, Exact Match or Approximate Match –
indicated as 0/FALSE or 1/TRUE).
 ADVANCE EXCEL FUNCTIONS
• VLOOKUP function
Right Lookup
The VLOOKUP function
always looks up a value in
the leftmost column of a
table and returns the
corresponding value from
a column to the right.
1. For example, the
VLOOKUP function
below looks up the
first name and
returns the last
name.
 ADVANCE EXCEL FUNCTIONS
EXERCISE 3 VLOOKUP
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• IF function
The IF function is one of the most popular
functions in Excel, and it allows you to
make logical comparisons between a
value and what you expect.
So an IF statement can have two results.
The first result is if your comparison is
True, the second if your comparison is
False.

SYNTAX
=IF (logical_test, [value_if_true], [value_if_false])
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