School Improvement

Planning (SIP) Guide

REPORTED by:
CHARMAINE CLAIRE R. SEGOVIA
MAED-AS
OUTLINE
 Glossary of Terms
 Introduction and Overview of the SIP Process
 Preparatory Activities
 SESSION 1: Opening and Orientation on the DepEd Vision,
Mission and Core Values
 SESSION 2: Establishing the Situation of Children and Setting
Results-Based Objectives and Targets
 SESSION 3: Environmental Scanning – External Analysis
 SESSION 4: Environmental Scanning – Internal Analysis
 SESSION 5: Formulating Strategies
 SESSION 6: Preparing the Action Plan
 SESSION 7: Closing Session
 POST-WORKSHOP: WRITING THE SIP
Annexes

Annex 1 Sample Field Orientation & SIP

Workshop Program of Activities
Annex 2 Roles and Responsibilities of the
School-Community Planning Team
Annex 3 School-Community Data Templates
Annex 4 Guide for the Focus Group
Discussion
Annex 5 Problem Analysis Tools
GUIDING PRINCIPLES
The formulation of the SIP shall be guided by the
following principles:

 The SIP shall be anchored on the DepEd vision,

mission, and core values.

 The SIP shall be results-based, child and

learner-centered.

 The planning process shall be participatory,

engaging the various stakeholders in the
processes of dialogues and consensus-
building.
The School Improvement Plan
I Vision, Mission and Core Values
II Objectives and Targets
III Situational Analysis
a. Situation of Children/Learners
b. Environmental Scan
i. External Analysis
ii. Internal Analysis
IV Strategies
V Action Plan
VI Monitoring and Evaluation Arrangements
VI 3 Year Work & Financial Plan
VII Annual Implementation Plan (AIP)
VII M & E Plan
PLANNING PROCESS
1. Preparatory phase. This involves convening of the School-Community
Planning Team (SPT) and data gathering, as well as the conduct of focus
group discussions (FGD) with parents, pupils, and other stakeholders as
necessary.

2. Conduct of the SIP planning workshop. This will be done within a duration of
three (3) days and consists of the following sessions:

 Opening and orientation on the DepEd vision, mission, and core values
 Establishing the situation of children/learners and setting the objectives
and targets
 Environmental scanning, which includes external and internal analysis
 Formulating strategies
 Preparing the Action Plan
 Closing session

Annex 1 presents a sample of Field orientation and SIP Workshop Program of Activities.

3. Post-workshop activities . Finalization of the SIP.

PREPARATORY ACTIVITIES
Convening of the School-Community Planning Team (SPT)

Refer to Annex 2 for the roles and responsibilities of the Team members.

Data gathering and consolidation

Fill up the School-Community Data Template [Annex 3] using available

data. Request concerned Team members and LGU offices for information
on the social, economic, political ,and environmental condition of the
community. It is most important that the Team obtain data on the total
population of children in the community by age group.

Conduct a focus group discussion (FGD) with parents and pupils to gather
household-based information on children’s situation and learning context.
[See Annexes 4-A and 4-B for the guide on how to do the FGD.]
SESSION 1:
OPENING AND ORIENTATION ON THE DEPED VISION,
MISSION, AND CORE VALUES

Objective and Expected Output of the Session

By the end of the session, the Planning Team will have been oriented and
levelled off on the following:

 Overview of the school-community planning process

 Vision, Mission Statement and core values of the Department of
Education (DepEd)

The SIP shall be anchored on the Vision and Mission Statement and the Core
Values of the Department of Education. It is therefore important that we all
know, understand, and embrace these.

These statements shall constitute Section 1 of the School Improvement Plan.

SESSION 2:
ESTABLISHING THE SITUATION OF CHILDREN AND
SETTING RESULTS-BASED OBJECTIVES AND TARGETS

Objective and Expected Output of the Session

By the end of the session, the Planning team will have come up with the following:

 Analysis of the situation of children and learners in the community

 Statement of results-based objectives and targets

ANALYZING THE SITUATION OF CHILDREN AND LEARNERS

o It is our goal that every school-age child, both boy and girl, enter in school, learn
well, and complete schooling.

There should be no out-of-school children. Education is the best way to equip every
child with values and competencies to enable them to realize their full potential
and contribute meaningfully to building the nation, as our Vision states.

o Government has in fact translated these goals into official targets in the Philippine
Development Plan (PDP). Refer to Annex 5.

o In this session, we will find out the present situation of our children and learners in
terms of educational outcomes, and then determine how far we are from our goal
and targets.
SESSION 2:
ESTABLISHING THE SITUATION OF CHILDREN
AND SETTING RESULTS-BASED OBJECTIVES AND
TARGETS

SETTING THE TARGETS

FROM TO (Targets)
SPECIFIC OBJECTIVES
(baseline) SY1 SY2 SY3
ACCESS

QUALITY
SESSION 3:
ENVIRONMENTAL SCANNING – EXTERNAL
ANALYSIS

 Objective and Expected Output of the Session

By the end of the session, the Planning team will have

come up with an analysis and list of the important
opportunities and threats in the community that will
significantly affect the attainment of the Plan objectives and
targets.

IDENTIFYING OPPORTUNITIES AND THREATS

 Opportunities are elements or conditions in the community
(i.e. outside the school) that the school can exploit/take
advantage of to attain its objectives
 Threats are elements or conditions in the community (i.e.
outside the school) that hinder or prevent the school from
achieving its objectives
SESSION 3:
ENVIRONMENTAL SCANNING – EXTERNAL
ANALYSIS

Proposed Template for Opportunities & Threats

FACTOR DATA OPPORTUNITY THREAT
Sociological/
Demographic/
Cultural
Political
Economical
Ecological
Technological
SESSION 4:
ENVIRONMENTAL SCANNING - INTERNAL
ANALYSIS

Objective and Expected Output of the Session

By the end of the session, the Planning team will have come up with the following:
 Analysis and list of the strengths and weaknesses of the school
 Objectives and Targets on School Governance

IDENTIFYING STRENGTHS AND WEAKNESSES – INTERNAL ANALYSIS

Examples of Internal Factors:

 School infrastructure (classrooms, seats, library, toilets, etc.)
 Teacher (number and quality in terms of mastery of subject and child/learner-centeredness)
 Non-teaching/administrative personnel
 Textbooks and other learning materials
 Management systems and processes
 Financial resources
 Existing programs and projects

NOTE: FGDs with parents and pupils, particularly those that pertain to the school and the teacher
must be considered as well.
SESSION 4:
ENVIRONMENTAL SCANNING - INTERNAL
ANALYSIS

Proposed Template for Strengths and Weaknesses

FACTOR STRENGTH WEAKNESS
School infrastructure
(classrooms, seats, library, toilets, etc.)
Teacher
o Number
o Mastery of subject
o Child/learner-centeredness
Non-teaching/administrative personnel
Textbooks and other learning materials
Management systems and processes
Financial resources
Existing programs and projects
SESSION 4:
ENVIRONMENTAL SCANNING - INTERNAL
ANALYSIS

SETTING THE TARGETS FOR GOOD GOVERNANCE

FROM TO (Targets)
SPECIFIC OBJECTIVES
(baseline) SY1 SY2 SY3
SESSION 5:
FORMULATING STRATEGIES
Objective and Expected Output of the Session

Based on the situation of learners and the results of external and internal
analysis established in earlier sessions, the Planning team will have come
up with a list of interventions to be pursued by the school in order to
achieve its objectives and targets.

FORMULATING INTERVENTIONS

 An intervention can be as broad as a strategy, or very specific as an

activity. In between, an intervention can be in the form of a program
or project. In this session, the SPT will NOT worry about these
distinctions. Just let the school identify as many interventions as they
can think of to achieve the stated objectives and targets.
 Note the existing programs or projects that are worth continuing. But it
would be good for school to think of new and innovative interventions.
They should be creative in their thinking.
SESSION 5:
FORMULATING STRATEGIES

Proposed Template
GENERAL OBJECTIVES SPECIFIC OBJECTIVES INTERVENTIONS
ACCESS

QUALITY

GOVERNANCE

NOTE: The general and specific objectives are the ones developed in Session 2
for access and quality, and Session 4 for governance.
SESSION 6:
PREPARING THE ACTION PLAN
Objective and Expected Output of the Session

o an Action Plan consisting of the strategies, programs, and projects to be

implemented for each strategy identified in the previous, and the
corresponding activities and resources required; and
o agreement on how the implementation of the action will be monitored.

In this session, we will classify the identified interventions according to the

following:

o Strategy – a very broad statement of how we want to achieve an objective

o Program or project – an integrated set of interventions for implementing a
strategy. A strategy may be implemented through one or more programs or
projects. A program or project usually has a distinct or identifying title.
o Activity – a very specific intervention comprising a program or project.
SESSION 6:
PREPARING THE ACTION PLAN
Responses can be categorized using this table:
STRATEGIES PROGRAMS/PROJECTS
ACCESS
Strategy 1 1. Title of the program/project
2.
3.
Strategy 2 1.
2.
3.
QUALITY
Strategy 1 1. Title of the program/project
2.
3.
Strategy 2 1.
2.
3.
ACCESS
Strategy 1 1. Title of the program/project
2.
3.
Strategy 2 1.
2.
3.
SESSION 6:
PREPARING THE ACTION PLAN
o Construct the ACTION PLAN using this template

Objective 1

Targets:

Strategy 1:

PROGRAM/ RESOURCES NEEDED

ACTIVITIES PEOPLE PHYSICAL FINANCIAL
Program 1
Activity 1
Activity 2
Activity n
Program 2
Activity 1
Activity 2
Activity n

o Discuss the MONITORING & EVALUATION arrangements with SIP.

 SESSION 7:
(3 YEAR WORK & FINANCIAL PLAN &
AIP)
TAKE HOME
SESSION 8:
CLOSING SESSION

Make an overall recap of the SIP

Planning Workshop. Present a
Summary of the outputs of the
workshop.
The matrix should be filled up during
the duration of the workshop as the
necessary information are generated.
GOODLUCK

and

THANK YOU
REFERENCE:
Mrs. Isabel Macaso
EsP-SBM Coordinator, Tacloban City Division