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Rogationist College
SABV – Lalaan II Silang Cavite
How MARC21 Works

Understanding MARC Bibliographic
By Reynaldo P. Luna
Oct 25, 2005
Pope John Paul II

Learning Resource Center
Workshop contents
• Part 1. The Bibliographic Record
– Basics of ISBD description
– The bibliographic record and user tasks of the catalog
• Part 2. MARC and the bibliographic record
– MARC elements
• Description fields
• Controlled access points
There will be short practice drills as we go along.

A list of online resources will follow the presentation.

Workshop goals
• Identify the main elements in the MARC bibliographic format
• Understand how MARC encodes bibliographic content
• Learn strategies for “reading” a MARC record
• On the more subjective side—
– Make MARC work for you
– Become a smarter user of the catalog

Part 1
The Bibliographic Record

The Bibliographic Record
The description of an item of recorded

information, which includes all the data
necessary to uniquely identify it,
together with access points. For
records entered into an online catalog,
the MARC format is generally used.
Bibliographic description is based on an internationally agreed standard (ISBD)

The Bib Record and the Library Catalog
• Find
• Identify
• Select
• Acquire
• Navigate
Every element of the bibliographic record supports the user tasks of the catalog

Description and Access: Summary
Bibliographic Description Access Points
(Used to uniquely identify an item) (Used to identify and collocate an item)
1. Title and statement of responsibility • Uncontrolled

• Title proper
2. Edition
• Place of publication
3. Material of physical medium
• Year
4. Publication and manufacturing
5. Physical description • Controlled
6. Series • Names
7. Notes of useful information • Personal
8. Standard numbers • Corporate
• Conference
• Geographic
• Uniform titles
• Topical terms

Catalog cards now have other uses …
cARTalog Collection, Special Collections Department

University of Iowa Libraries, Iowa City, Iowa
… but the fundamentals of description and access remain.

Part 2
The Bibliographic Record and MARC

Catalog card similar to OPAC display
Long View

OPAC display derived from MARC record
Staff View

MARC Formats (Bibliographic)
Bibliographic Record

MARC Formats (Holdings)
Holdings Record

MARC Formats (Authority 1)
Authority Record

MARC Formats (Authority 2)
Authority record with many name variants

Reading a MARC record
Not from top left to bottom right … but from the center out.

MARC Elements
245 14 ‡a The great cat massacre and other episodes in French

cultural history / ‡c Robert Darnton.
250 ## ‡a 1st Vintage Books ed.
260 ## ‡a New York : ‡b Vintage Books, ‡c 1985.
300 ## ‡a xiii, 298 p. : ‡b ill. ; ‡c 21 cm.
504 ## ‡a Includes bibliographical references and index.
FIELD TAG INDICATOR DELIMITER SUBFIELD CODE
Zeroing in on ISBD description fields

Title and statement of responsibility
100 1# ‡a Darnton, Robert.
245 14 ‡a The great cat massacre and other episodes in French cultural history / ‡c Robert
Darnton.

240 10 ‡a Great cat massacre and other episodes in French cultural history. ‡l French
245 13 ‡a La massacre de chats : ‡b attitudes et croyances dans l’ancienne France / ‡c
Robert Darnton ; traduit de l’américain par Marie-Allyx Revellat.
...
700 1# ‡a Revellat, Marie-Allyx, ‡e tr.
100 1# ‡a Cervantes Saavedra, Miguel de, ‡d 1547-1616.

240 10 ‡a Coloquio de los perros. ‡l English & Spanish
245 14 ‡a The dialogue of the dogs = ‡b El coloquio de los perros / ‡c Miguel de Cervantes ;
translated by William Rowlandson.
Examples of field 245 (ISBD area 1) with personal name and uniform title.

Note fields
500 ## ‡a Includes index.
502 ## ‡a Thesis (Ph. D.)--Princeton University, 2008.
504 ## ‡a Bibliography: p. 246-287.
505 00 ‡t Europe -- ‡t Asia -- ‡t North America -- ‡t South America.
510 4# ‡a ESTC ‡c R211806
520 ## ‡a An illustrated collection of poems set to music.
546 ## ‡a Parallel text in French and English.
Examples of fields 5XX (ISBD area 7).

Review (1)
245 14 ‡a The great cat massacre and other episodes in French cultural history /
‡c Robert Darnton.
250 ## ‡a 1st Vintage Books ed.
260 ## ‡a New York : ‡b Vintage Books, ‡c 1985.
300 ## ‡a xiii, 298 p. : ‡b ill. ; ‡c 21 cm.
504 ## ‡a Includes bibliographical references and index.
650 #0 ‡a [Topical subject heading not yet covered]
Description fields 245-5XX with field 100 main entry.

Review (2)
Title proper = Parallel title : other title information /

first statement of responsibility ; each subsequent
statement of responsibility. -- Edition statement /
first statement of responsibility relating to the
edition. -- First place of publication, etc. : First
publisher, etc, date of publication, etc. -- Extent of
item : other physical details ; dimensions. -- (Title
proper of series / statement of responsibility
relating to series) -- Note(s). -- Standard number.
Second level description [modified]: AACR2, 1.0D2.
ISBD description areas written out in card catalog form.

Review (2)
020 ## ‡a 13-digit ISBN
245 XX ‡a Title = ‡b Parallel title : other title information / ‡c first
statement of responsibility ; each subsequent statement of
responsibility.
250 ## ‡a Edition statement / ‡b first statement of responsibility
relating to the edition.
260 ## ‡a First place of publication, etc. : ‡b First publisher, etc, ‡c
date of publication, etc.
300 ## ‡a Extent of item : ‡b other physical details ; ‡c dimensions.
490 0# ‡a Title proper of series / statement of responsibility relating to
series ; ‡v series vol. no.
500 ## ‡a Note(s).
ISBD description areas written out and coded in MARC format.

Quiz
XXX 1# ‡a Travers, P. L. ‡q (Pamela Lyndon), ‡d 1899-1996.
XXX 10 ‡a Mary Poppins from A to Z. ‡l Latin
XXX 10 ‡a Maria Poppina ab A ad Z / ‡c scripta a P.L. Travers ; picturas
delineavit Mary Shepard ; latine reddidit G.M. Lyne
XXX ## ‡a London : ‡b Collins ; ‡c 1968 cm.
XXX ## ‡a [56] p. : ‡b ill. ; ‡c 20 cm.
XXX ## ‡a Features twenty-six vignettes, one for each letter of the alphabet,
starring Mary Poppins and other characters from the Mary Poppins novels.
XXX ## ‡a Latin translation of: Mary Poppins from A to Z.
Identify the correct TAG for each field in the record.
Hints: 240 546 500 300 260 100 245

Tags should look like this …
100 1# ‡a Travers, P. L. ‡q (Pamela Lyndon), ‡d 1899-1996.
240 10 ‡a Mary Poppins from A to Z. ‡l Latin
245 10 ‡a Maria Poppina ab A ad Z / ‡c scripta a P.L. Travers ; picturas
delineavit Mary Shepard ; latine reddidit G.M. Lyne
260 ## ‡a London : ‡b Collins ; ‡c 1968 cm.
300 ## ‡a [56] p. : ‡b ill. ; ‡c 20 cm.
500 ## ‡a Features twenty-six vignettes, one for each letter of the alphabet,
starring Mary Poppins and other characters from the Mary Poppins novels.
546 ## ‡a Latin translation of: Mary Poppins from A to Z.

Controlled access points
0XX Control information, numbers and codes
1XX Main entry
2XX Titles and title paragraph (title, edition, imprint)
3XX Physical description, etc.
4XX Series statements
5XX Notes
6XX Subject access fields
7XX Added entries other than subject or series; linking fields
8XX Series added entries; location, and alternate graphics
9XX Reserved for local implementation
MARC bibliographic format blocks

Fields under authority control marked in red

Parallel content
X00 Personal names
X10 Corporate names
X11 Meeting names
X30 Uniform titles
X40 Bibliographic titles
X50 Topical terms
X51 Geographic names
Parallel tag construction for fields requiring authority control

Parallel content
X00 Personal names 100 1# ‡a Barker, Stuart, ‡d 1970-
X10 Corporate names
X11 Meeting names
X30 Uniform titles
X50 Topical terms
A book written by Stuart Barker …

Parallel content
X10 Corporate names
X11 Meeting names 600 10 ‡a Knievel, Evel ‡d 1938-2007.
X30 Uniform titles
X50 Topical terms
… about the person Evel Knievel …

Parallel content
X10 Corporate names
X30 Uniform titles
X40 Bibliographic titles 650 #0 ‡a Stunt cycling ‡z United States
‡v Biography.
X50 Topical terms
… on the topic of stunt cycling in the United States …

Parallel content
X10 Corporate names
X30 Uniform titles
X40 Bibliographic titles 650 #0 ‡a Stunt cycling ‡z United States
‡v Biography.
X50 Topical terms
710 2# ‡a St. Martin’s Press.
… published by St. Martin’s Press.

Sample
XXX xx ‡a Rowling, J. K.
[Author of: Harry Potter and the sorcerer’s stone]
XXX xx ‡a GrandPré, Mary.

[Illustrator of: Harry Potter and the sorcerer’s stone]
XXX xx ‡a Bible. ‡p O.T. ‡p Haggai

[Text of a book from the Bible]
XXX xx ‡a Bible. ‡p O.T. ‡p Haggai

[Commentary on this text]
XXX xx ‡a Potter, Harry (Fictitious character)
XXX xx ‡a J. Harris and Son

[Author of: Harris’ instructive and amusing publications]
Identify the correct TAG for each field

Hints: 110 100 630 700 650 130

Tags should look like this …
100 1# ‡a Rowling, J. K.
[Author of: Harry Potter and the sorcerer’s stone]
700 1# ‡a GrandPré, Mary.

[Illustrator of: Harry Potter and the sorcerer’s stone]
130 0# ‡a Bible. ‡p O.T. ‡p Haggai

[Text of a book from the Bible]
630 00 ‡a Bible. ‡p O.T. ‡p Haggai

[Commentary on this text]
650 #0 ‡a Potter, Harry (Fictitious character)
110 2# ‡a J. Harris and Son

[Author of: Harris’ instructive and amusing publications]

sample1

sample2

Sample 3

Web resources
1. Understanding MARC bibliographic

1. http://www.loc.gov/marc/umb/
2. Clear and concise overview of (nearly) everything MARC.
2. Online Dictionary for Information Science

1. http://lu.com/odlis/index.cfm
2. A useful LIS dictionary with many examples and external links.
3. OCLC Bibliographic formats and standards

1. http://www.oclc.org/bibformats/en/
2. Essential reference for all catalogers.
4. Library of Congress. MARC standards

1. http://www.loc.gov/marc/
2. Much more than just MARC. Essential reference.

Thank you!
Contact info:
Reynaldo P. Luna
reyluna@rog.edu.ph

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Rogationist College

SABV – Lalaan II Silang Cavite

How MARC21 Works

Pope John Paul II

– Basics of ISBD description

– The bibliographic record and user tasks of the catalog

• Part 2. MARC and the bibliographic record

• Controlled access points

There will be short practice drills as we go along.

Understanding MARC Bibliographic

• Understand how MARC encodes bibliographic content

• Learn strategies for “reading” a MARC record

• On the more subjective side—

– Make MARC work for you

– Become a smarter user of the catalog

Understanding MARC Bibliographic

The Bibliographic Record

The description of an item of recorded

Bibliographic description is based on an internationally agreed standard (ISBD)

Understanding MARC Bibliographic

Understanding MARC Bibliographic

1. Title and statement of responsibility • Uncontrolled

Understanding MARC Bibliographic

cARTalog Collection, Special Collections Department

… but the fundamentals of description and access remain.

Understanding MARC Bibliographic

The Bibliographic Record and MARC

Understanding MARC Bibliographic

Understanding MARC Bibliographic

Understanding MARC Bibliographic

Understanding MARC Bibliographic

Understanding MARC Bibliographic

Authority record with many name variants

Understanding MARC Bibliographic

Understanding MARC Bibliographic

245 14 ‡a The great cat massacre and other episodes in French

250 ## ‡a 1st Vintage Books ed.

260 ## ‡a New York : ‡b Vintage Books, ‡c 1985.

300 ## ‡a xiii, 298 p. : ‡b ill. ; ‡c 21 cm.

504 ## ‡a Includes bibliographical references and index.

FIELD TAG INDICATOR DELIMITER SUBFIELD CODE

Zeroing in on ISBD description fields

Understanding MARC Bibliographic

100 1# ‡a Darnton, Robert.

100 1# ‡a Cervantes Saavedra, Miguel de, ‡d 1547-1616.

FIELD TAG INDICATOR DELIMITER SUBFIELD CODE

Understanding MARC Bibliographic

502 ## ‡a Thesis (Ph. D.)--Princeton University, 2008.

504 ## ‡a Bibliography: p. 246-287.

505 00 ‡t Europe -- ‡t Asia -- ‡t North America -- ‡t South America.

510 4# ‡a ESTC ‡c R211806

520 ## ‡a An illustrated collection of poems set to music.

546 ## ‡a Parallel text in French and English.

FIELD TAG INDICATOR DELIMITER SUBFIELD CODE

Examples of fields 5XX (ISBD area 7).

Understanding MARC Bibliographic

FIELD TAG INDICATOR DELIMITER SUBFIELD CODE

Description fields 245-5XX with field 100 main entry.

Understanding MARC Bibliographic

Title proper = Parallel title : other title information /

Second level description [modified]: AACR2, 1.0D2.

ISBD description areas written out in card catalog form.

Understanding MARC Bibliographic

ISBD description areas written out and coded in MARC format.