Prompt effective emergency preparedness

plan reduces accidental loss and the life

threatening situation that will bring great
damage or disaster.
IMPORTANCE / BENEFITS OF THE
EMERGENGY PREPAREDNESS PLAN

1. Reduce accidental losses due to natural and

man-made disasters.

2. Define who is in-charge

3. Define who will do what.

4. Avoid panic and confusion.

 Emergency

A potentially life threatening situation

usually occurring suddenly and
unexpectedly.
 Disaster
A sudden, calamitous event bringing great
damage, loss or destruction and great
misfortune, often arriving without
forewarning.
 Types of Emergencies

A. Man- made emergencies

B. Natural emergencies
 A. Man- made emergencies
Some events caused by man’s negligence in
handling his technology
1. Chemical Leak / Spill
2. Collapse of Structure
3. Industrial / Community Fire
4. Construction Cave – in
5. Major Transportation Accident
6. Public Demonstration / civil disturbances
Chemical Leak / Spill
 Major Transportation Accident

Motor vehicle collisions can result in some of the most catastrophic and
devastating injuries and consequences to individuals and their families. Each
year in this country, there are a lot of fatalities as a result of truck accidents.
A bomb is a device capable of producing damage to material and injury or
death to people when detonated or ignited. Bombs are classified as follows:
Explosive - a bomb that causes damage by fragmentation, heat and blast.
Incendiary - a bomb that generates fire-producing heat without a substantial
explosion when ignited.
 B. Natural emergencies

Some events that are caused by the forces of nature

1. Drought
2. Floods
3. Volcanic Eruption
4. Earthquake
5. Meteorological Condition
6. Tsunamis
 Meteorological Condition

Special attention should be given to the latest position, direction and speed
of movement and intensity of the tropical cyclone as it may intensify and
move towards the locality.
Disaster preparedness agencies and other organization are alerted.
Tsunamis
A strong earthquake in your area is a natural
tsunami warning. Do not stay in low-lying coastal
areas after a local earthquake.
During the retreat of sea level, interesting sights are often revealed. Fishes
may be stranded on dry land thereby attracting people to collect them. Also,
sandbars and coral flats may be exposed. These scenes tempt people to flock
to the shoreline thereby increasing the numbers of people at risk when the on
rushing waves of tsunami hit the area.
Never go down to the beach to watch for a tsunami. When you
can see the wave, you are too close to escape it.
FOUR ELEMENTS OF EMERGENCY MANAGEMENT
SYSTEM

1. EMERGENCY PREVENTION
2. EMERGENGY PREPAREDNESS
3. EMERGENCY RESPONSE
4. EMERGENCY RECOVERY
FOUR ELEMENTS OF EMERGENCY MANAGEMENT
SYSTEM

1. Emergency Prevention - the practice

designed to prevent accidents and
emergencies from occurring.

Procedures :
v Fire Prevention
v Safety and Health Review
v Inspection
FOUR ELEMENTS OF EMERGENCY MANAGEMENT
SYSTEM

2. Emergency Preparedness - encompasses

all activities that are necessary to prepare
people and organizations to respond to
emergencies and disasters.
Procedures :
v Personnel Training
v Drills and Exercises
v Supplies and Equipment
v Protection of Records
v Mutual Aid
FOUR ELEMENTS OF EMERGENCY MANAGEMENT
SYSTEM
3. Emergency Response - follows preparedness and involves life
saving and protection activities that are implemented during an
emergency.
Procedures :
v Detection, Alert and Warning
v Direction and Control
v Communications
v Emergency Shutdown Procedures
v Fire and Spill Procedures
v Facility Evacuation
v Security Considerations
v Public Relations and Emergency Information
v Coordination between Facility and Off – Site Agencies
FOUR ELEMENTS OF EMERGENCY MANAGEMENT
SYSTEM

4. Emergency Recovery - embodies all

activities necessary to bring the organization
back to normal or routing operations.
Procedures :
v Incident Investigation
v Damage Assessment
v Clean – up and Restoration
v Business Interruption
v Claims Procedures
 Elements of Emergency Preparedness
Program

1. Review Hazards
 Probability of Hazards
 Types of Hazards posed
 Number of people or things
exposed to the hazard and its adverse
consequences
 Elements of Emergency Preparedness
Program
2. Evaluate Resources
 Facilities
 Equipment
 Supplies
 Staff Expertise
 Staff Training
 Elements of Emergency Preparedness
Program
3. Develop Emergency Plan and Procedures
 Blue print for emergency procedures
 Used for training new employees
 Refresher training for employees and
managers
 Reference tool under emergency
circumstances
 Elements of Emergency Preparedness
Program

4.Integrate with Community Plan

 Community officials should be
involved in the company’s emergency
planning process and that the
company be involved in local planning.
 Elements of Emergency Preparedness
Program
5. Conduct Training
 Hazardous Materials Characteristics
 Evacuation Procedures
 Emergency Reporting Procedures
 Fire Extinguisher Use
 Leak / Emergency Warning Signs
 Fire Fighting
 Personal Protective Equipment
 Preventive Maintenance
 Spill Response
 First Aide
 Elements of Emergency Preparedness
Program

6. Educate The Public

 The public will learn of the facilities /
company’s effort to ensure safety.
 Protect the public during emergencies
 Elements of Emergency Preparedness
Program
7. Conduct Drills and Exercises
 Reveal weaknesses in the plans and
procedures
 Identify deficiencies in resources
 Improve level of coordination among
personnel, departments and agencies
 Gain public recognition and confidence
 Improve the proficiency and confidences of
personnel
 Clarify individual role and responsibility
 Increase the government’s and community’s
cooperation with the company
 Enhance overall emergency response
capabilities
 EMERGENCY PREPAREDNESS
PROGRAM

Emergency Preparedness Program is an

Environmental Compliance Requirement
EMERGENCY PREPAREDNESS
PROGRAM IS PART OF YOUR
SAFETY PROGRM
 The Fire Emergency
Preparedness and Prevention
Plan of _________________
 1.0 Introduction
This document outlines the emergency response and
prevention procedures of ____________________. These
procedures have been designed to minimize risks to the public
health, safety and the environment from major fire. This
contingency plan has been developed as part of the
_____________________________________________- Safety
Management Program in compliance with the Department of
Environment and Natural Resources (DENR),
ENVIRONMENTAL COMPLIANCE CERTIFICATE.

Prevention, Preparedness , Emergency/Response Procedures

and Recovery
 1.1 Objective

The objective of this Contingency Plan is to

describe the Company’s response
organization, the resources available to
________, and the methods used to deal
with the various types of fire emergencies
that could occur.
 1.2 DEFINITIONS

 FIRE EMERGENCY: A fire emergency shall be

defined as a threat to public health, safety, or
welfare or the environment from uncontrollable
fires and explosions..
 NON-EMERGENCY: A small fire in itself may
not constitute an emergency if the fire can easily
be handled by the responsible party. It is only
when an incident involving fires and explosion as
defined above that an emergency should be
declared.
 1.3 Responsibility
The emergency coordinator
The responsibility for establishing and maintaining a
state of emergency preparedness belongs to the
emergency coordinator. The emergency
coordinator is responsible for maintaining
distribution control of this plan, and ensuring that the
plan and applicable implementing procedures are
reviewed and revised annually. The emergency
coordinator is also responsible for the administration
of personnel training to ensure that adequate
response capabilities are maintained for drills as well
as actual emergencies. All employees are responsible
for carrying out their responsibilities, as defined in this
1.3.1 Emergency Coordinator

 As required, Company’s Complex has appointed

an Emergency Coordinator to coordinate the
plans and procedures outlined in this
Contingency Plan.
 To ensure an Emergency Coordinator is
available, the company has appointed a primary
emergency coordinator, identified as the
Emergency Coordinator, and an Alternate
Emergency Coordinator.
 1.3.2 Emergency Coordinator Designation

EMERGENCY COORDINATOR:
 Name:
Telephone Number: _____________
Home Telephone Number: ______________
Page Number: _____________
Cellphone Number: _____________
Address:
ALTERNATE EMERGENCY COORDINATOR(s):
 Name
Telephone Number: ______________
Home Telephone Number: ________________
Page Number: ______________
Cellphone Number: _____________
Address:
 1.3.3 Emergency Coordinator Duties

The emergency coordinator's

responsibilities will include, though not be
limited to, the following duties:
(a) Preparedness and Prevention
The emergency coordinator shall be thoroughly familiar
with all aspects of the Company’s Complex Contingency
Plan, all operations and activities at the Complex,
including the location and characteristics of the fire
protection system, the location of all applicable records
within the Complex and the Complex layout.
 (b) Emergency Assessment
 Whenever there is a fire, explosion, or other
release, the emergency coordinator shall:

1. Immediately identify the character, exact source, amount, and

extent of all fires, and concurrently
2. Assess possible hazards to public health, safety, or welfare, or the
environment that may result from the said fire and explosion. This
assessment shall consider both direct and indirect effects of the fire,
explosion, for example, the effects of any hazardous effluents from
water and chemical agents used to control fire or heat induced
explosions.
 (c) Emergency Notification

 If the Emergency Coordinator determines that the Complex has had a fire,
explosion which could threaten public health, safety, welfare or the
environment, the Emergency Coordinator shall:
1. Immediately notify appropriate officials if the Emergency Coordinator's
assessment indicates the evaluation of local areas may be advisable. The
coordinator shall be available to help appropriate officials decide whether
local are should be evacuated; and shall
2. Immediately or within two minutes notify all parties concerned.
 The Emergency Coordinator shall convey to these parties the following
information:
 Name and telephone number of the on-duty Emergency Coordinator,
 The Complex name and address,
 The type of incident, i.e., fire, explosion,
 The extent of fires,
 The extent of possible injuries (to the extent known), The possible hazards
to public health, safety, welfare or the environment outside the Complex (to
the extent known)
 (d) Incident Control

 During an emergency the Emergency Coordinator will

take all reasonable precautions necessary to ensure
that fires, explosions, run off, and other releases are
handled in an effective manner. Special efforts will be
made so the damages does not spread to non-
complex property. Such efforts shall include, but not
be limited to, immediate call to the Fire Department,
use of all available fire fighting equipments.
 (e)Remediation
 If the Complex must stop operating or evacuate a building or area in
response to a potential or actual fire, explosion or other toxic releases the
Emergency Coordinator shall conduct the following remedial activities:
1. Monitor for leaks, pressure build-up, gas generation, and ruptures in valves,
pipes and other equipment, wherever appropriate.
2. Collect, store and dispose of all wastes and hazardous wastes generated by
the incident, including contaminated surface waters and soils.
3. Ensure that incompatible wastes are not disposed or stored in the affected
area.
4. Clean, recharge, and reactivate the emergency equipment identified in this
contingency plan.
5. Ensure that operations are not resumed in the affected area until the
Emergency Coordinator or if necessary, the Department of Environment and
Natural Resources determines that there is no longer a threat to public
health, safety, welfare or the environment.
 (f) Incident Reporting

 The Emergency Coordinator shall note in the

Complex operating record the time, date and
details of any incident that requires
implementing the contingency plan. Within 7
days the Emergency Coordinator shall submit an
incident report to the DENR and BWC-DOLE. The
report provides the information specified in the
Operating Record's Incident Report Form. See
Section 5.1, Fire Incident Reporting
 2.0 Incident Prevention
This section describes Complex procedures to prevent incidents
that will cause fire, explosion or the release of hazardous
material/waste to the environment and loss of lives and
important documents.
2.1 Prevention Manual (Ex: Fire Emergency) A description of
the Complex Fire Prevention Procedures is found in a
supplement to this Contingency Plan available for use or review
at the Complex Safety Management Office
2.1.1 Employee Training
2.1.2 Hazards Identification, Assessment and Control
 2.2 Prevention Manual for
Other Emergency Situation
1. Drought 2. Volcanic Eruption
3. Earthquake 4. Landslides
5. Floods 6. Bomb Threats
7. Meteorological Conditions 8. Illnesses (Bird Flu,
Meningococcemia,
SARS, others)
2.2.1 Employee Training
2.2.2 Hazards Identification, Assessment and
Control
 3.0 Emergency Response Procedures

This section outlines the emergency

response procedures of ______________.
These procedures have been designed to
assist emergency response personnel and
associated organizations in preparing for
potential fires, explosions and/or
environmental incidents caused by fire at
Company’s Complex.
3.1 Emergency Response Assessment Flow
Diagram

For Fire Hazards

 IS IT POSSIBLE TO IGNITE?
 IS IT FLAMMABLE?
 WILL IT EXPLODE?
 WILL IT AFFECT THE COMMUNITY?
 IS THE MATERIAL LISTED CAN CAUSE A FIRE DISASTER?
 IS THE FIRE A POSSIBLE THREAT TO PUBLIC SAFETY, HEALTH, HEALTH
AND ENVIRONMENT?

Evaluate:

NON-EMERGENCYUSE CONTINGENCY PLAN BUT NO PROV. OR

LOCAL NOTIFICATION IS REQUIRED
EMERGENCY IMPLEMENT CONTINGENCY PLAN
 3.2 Emergency Response Contact
Information

 This section contains the names, addresses

and phone numbers of emergency response
personnel and associated organizations:
Note: All communications are coordinated to
the Police Department, the Fire Department

GENERAL EMERGENCY PHONE

NUMBER: __________(Police Station)
 3.2 Emergency Response Contact
Information
 Company’s Complex Emergency Coordinators:
 name, Emergency Coordinator
 name, Alternate Emergency Coordinator
 Other Government Offices
 Office of the City Mayor: ___________
 Office of the Public Service and Maintenance Unit ____________
 Office of the Government Safety Division: ______________
 Office of the City Engineer Motorpool Division: ___________
 Hospital 1:___________
 Hospital 2: ____________
 Regional Hospital: ___________
 PENRO: ____________
 CENRO: ____________
 3.3 Communications

3.3.1 Lines of Communication

 Emergency response communications will
be coordinated by the Company’s Safety
Management Office
3.3.1 Lines of Communication
(a) Notification Instructions
 In cases of fire emergencies, explosion or others, individuals will be
instructed to contact the Complex Safety Management Office by
dialing _______. These Instructions for emergency notification shall
be placed at key locations within the Complex.

For: CHEMICAL/INFECTIOUS/RADIOLOGICAL EMERGENCIES DIAL Tel

Nos.: _________, ____________
(b) Division of Public Safety Response
 Upon being notified of an emergency by the Complex internal alarm
system and/or by a telephone report, the Complex Safety
Management Office will contact the Emergency Coordinator and/or
the on-duty Alternate Emergency Coordinator. The Emergency
Coordinator or Alternate Emergency Coordinator will be contacted
via telephone or paging beeper or other means.
(c) Emergency Coordinator Response
 Upon notification of an emergency or potential emergency the
Emergency Coordinator will immediately commence the
coordination of an appropriate response by performing the
duties specified in Emergency Coordinator Duties.
(d) Public Relations Response
 The Complex Communications Office will be responsible for all
external public relations during a fire emergency. All press
releases will be coordinated through the Public Relations
Officer or by his or her designee.
3.3.2 Communications Equipment
 All buildings at the Complex areas are equipped with
telephones or other communication equipment for direct
access to the Fire Department in the event of fire
emergency. Other Complex emergency communications
capabilities are listed in a supplement to this
Contingency Plan available for use or review .
3.3.3 Alarm Systems
 All listings and descriptions of the Complex Alarm System
are found in a supplement to this Contingency Plan
available for use or review.
3.4 Company's Complex Emergency Response
Personnel
 Complex emergency response personnel consist primarily of four groups:
Company’s Comples Safety management Office , Complex Fire Protection
and Maintenance Unit, Local Fire Department, Local Police Department and
Local Government Unit

3.4.1 Company’s Complex Safety Management

Office
 The Complex Safety Office located at the Complex provides a
comprehensive delivery of all police, emergency medical, fire safety, parking,
security and related public safety services to the Complex community for all
fire emergency situations including the release of hazardous material/waste
during fire emergencies. Most safety personnel are trained in such
emergencies and receive retraining on a regular basis.
 3.5 Complex Clinic

 The Clinic located in Complex provides health

services and initial treatment and evaluation of
fire related injuries and illnesses including its
staff. The Clinic is open Monday to Sunday.
Physicians and nurses are capable of providing
services - dependent upon the acute severity or
appropriate referral during a fire emergency
incident.
 3.5 Complex Engineering Office

 The Engineering Office located at the complex

provides preventive maintenance and repair for
a variety of Complex equipment, facilities and
buildings. During a fire emergencies, this office
can assist other emergency response personnel
with such capabilities as isolation of valves and
control of energy and provide Heavy Equipments
and vehicles needed in case of emergencies.
 3.6 Pollution Control

 The pollution control division is part of the Complex

Safety Management Office that provides services to the
Complex community for the identification, evaluation,
control and compliance for all environmental concern on
the Complex. During a hazardous material/waste
emergency, this Office will have trained staff available to
advise laboratory personnel or others involved in an
emergency. In the event that a hazardous
material/waste emergency should exceed the Office
capabilities, PENRO will be informed to handle the
situation.
 3.7 Emergency Response
Equipment
 This section lists the inventory of emergency
response equipment available at Complex.
3.7.1 Fire Emergency Equipment
3.7.2 Ambulance
3.7.3 Hazardous Spill Emergency
Equipment
3.7.4 Medical Emergency Equipment
 4.0 Operation Records
 This section contains incident reporting and inspection
procedures. Actual records of incidents and inspections
will be maintained by the Safety Management Office.
4.1 Incident Reporting
4.1.1 Incident Report Form

Company’s Name : ____________

Tel.No._____________
Incident Information
Date:__________________
Time:_________________
Type of Incident (fire, explosion):
_______________________________________________
_______________________________________________
__________________________
Materials Involved
List names of materials involved and quantities.
______________________________________________________
Extent of Injuries
List extent of injuries, if any.
_____________________________________________________
Assessment of Potential Hazards
If applicable, describe potential hazards to public health, safety, welfare or the
environment.
______________________________________________________
Recovered Material
List the disposition and quantity of recovered material that resulted from the
incident, e.g., fire debris.
______________________________________________________
Contingency Plan Discrepancies
List the differences in the actual emergency response activities from those
prescribed by the Contingency Plan, and the reasons for each such
difference.
____________________________________________________
Prevention of Similar Incidents
Describe measures to be taken to prevent a similar incident.
___________________________________________________________
 4.2 Inspection Procedure

This section outlines the inspection procedures necessary

to maintain the effectiveness of all emergency response
equipment.
4.2.1 Emergency Response Equipment
4.2.2 Emergency Response Form
 5. Disaster Recovery

 1. Continuity of Production
- Identify priority categories of essential records.
- Label all records with identifiable marking
 - Assess the vulnerability of stored records to direct and secondary
damage from various disaster threats.
- Evaluate alternative location of record storage
- Arrange for transport to relocate records to alternate locations
 - Identify and retain copies of records needed during emer. operations.
 2. Selecting records to be protected
 3. Effectivity test-current, protected against hazards, retrievable as
needed
 4. Continuity of Management Aspects
- assure continuous chain of command
- Establish lines of succession for key officers and operating personnel
- Preservation of records
- Destruction, disruption or loss of records will delay the recovery
operation
 6. Emergency Preparedness Plan
Amendments
 As required by the Department of Environmental
Natural Resources, this preparedeness plan shall be
reviewed and immediately amended, if necessary,
whenever:
1. The plan fails in an emergency;
2. The list of emergency coordinators changes;
3. The list of emergency equipment changes;
4. There is a change in the operation or maintenance of
the Complex which affects this plan.
5. There occurs any other circumstances which indicates
the need for a change in this contingency plan.