Dr.

Wan Afezah
afezah@usm.my
Tel: 04-653-4565
FB: DrAfezah PJJ
1. Select type of visuals to use:
a. Slides, overhead, chalkboards, whiteboards, flip
charts, and other visuals.

2. Verify the design plans:

a. Review the plan
b. Check the style
c. Keep it simple
d. Use the time wisely
1. Structured
a. Based on templates that give all the slides in a presentation
the same general look.
b. Best choice for project updates and other routine information
presentations.
2. Free-from
a. Typically don’t follow any set design plan.
b. Have far less content per slide than structured designs, which
requires many more slides to cover a presentation of equal
length.

*The purpose of visuals is to support your presentation,

not replace it.
Structured Slides
Advantages:
a. Fast and easy to create
b. Can be use for complex data and ideas
c. Standalone
Disadvantages:
a. Heavy text slides
b. Repetitive appearance
c. Audience effects
Advantages:
a. Offer complementary information
b. Prevent cognitive overload
c. Identify priorities and connections
Disadvantages:
a. Demanding and time consuming
b. Additional speaker responsibility
c. Hard to present complex subjects
https://www.youtube.com/watch?v=fxLTk9gMr6w
3.33
Death by Power Point:
1. Is a common complain about the slides.
2. The problem is not with the tools (software) but
how they are used.
3. It means the slides are not effective (fail to
deliver the message).
1. Lack of awareness
2. Inadequate training
3. Schedule pressures
4. Lost opportunities to connect with audiences
5. Slideument hybrids

*Slideument = slide + document

Using both structured and free-form design
strategies, it can be helpful to:
a. structure specific slides
b. organize
c. explain the points
When designing the slides, keep these in mind:
1. Color - grab viewer’s attention.
2. Artwork - background and foreground.
3. Typefaces - avoid decorative, be consistent.
4. Type styles - easy to read, avoid all
capitalized.
1. Same type of design from the start to the end.
2. Adjust/choose the same colors, fonts and other
elements in every slide.
3. Audience pay more attention to the message.
1. Avoid information overload.
2. Keep slides clear and easy to grasp.
3. Keep your message short and simple.
4. Organize the flow of information (audience can
connect the ideas from one slide to the next).
1. Limit each slide to one thought, concept, idea.
2. Limit text content to 4-5 lines.
3. Use short phrases.
4. Use short and informative titles.
5. Avoid long sentences.
6. Support text with visual.
https://www.youtube.com/watch?v=OeV2fHEM
4RI
2.34
1. Reduce the detail.
2. Simplify-keep it simple.
3. Shorten the numbers (Example 12.5353 =>
12.5)
4. Limit the amount of data shown.
5. Highlight key points.
6. Adjust the size and design.
1. Functional animation – carefully controlled
motion that is directly related to the message.
2. Decorative animation- having text fly in from
off-screen (doesn’t add any functional value
and can distract audiences).
1. Slide transitions
a. Control how one slide replaces another.
b. The viewers’ gaze from slide to slide.

2. Builds
a. Control the release of text, graphics, and other
elements on individual slides.
b. Can make key points appear one at a time, making
it easier to focus on each new message point.
3. Hyperlink
a. Lets you move to another slide in the presentation/
website/program.
b. A great way to build flexibility into the presentations-can
instantly respond to audience feedback.

4. Multimedia
a. Offer the ultimate in active presentations (e.g. audio
and video clips), to complement the textual message.
1. Readable.
2. Consistent.
3. Simple
4. Audience centered.
5. Clear.
6. Concise.
7. Focused
8. Fully operational
1. Title slides- make a good first impression on the
audience with one or two title slides.

2. Agenda and program details- use the slides to

communicate the agenda for presentation and
any additional information needed.

3. Navigation slides- the flow of slides based on

the outline/agenda (most useful in longer
presentations with several major sections).
1. Convey the information
2. Provide supporting details
1. Any printed materials given to the audience to
supplement the talk.

2. An integral part of the presentation strategy.

3. Carry the rest of the information load by providing

supporting details that audience members can
consume at their own speed, on their own time.

4. Timing the distribution of handouts depends on what

they contain as well as the nature of the presentation
and personal preferences.
1. Complex charts and diagrams.
2. Articles and technical papers.
3. Case studies.
4. Recommended resources-websites, blogs.
5. Copies of presentation slides.