TA / DA

– TA / DA IS DIVIDED INTO TWO PARTS:

– TA - TRAVELING ALLOWANCE
– DA - DAILY ALLOWANCE

TRAVELLING ALLOWANCE
Traveling Allowance is a compensatory allowance granted to a Government Servant to cover
the expenses which he incurs in traveling in the interests of public service.

Entitlement is determined by the Grade Pay of the post actually held by him/her, whether
permanent, temporary, officiating or ad hoc.

Pay level :
i) 14 and above
ii) 12 and 13
iii) 9 to 11
iv) 6 to 8
v) 5 and below.
DIFFERENT KIND OF T.A. AND THEIR RATES
The following are the different kinds of Traveling Allowances which may be drawn in different
circumstances by the Government servants:-
1. Permanent Traveling Allowance
2. Conveyance Allowance
3. Mileage Allowance
4. Actual cost of traveling.
 Entitlements for travel by Air/Sea/Rail from 1-1-2016:
Level Air Sea Rail Road

14 and above Business Highest class AC I Class Actual fare by any type of public bus including
/club class AC bus OR
At prescribed rates of AC Taxi when the
journey is actually performed by AC Taxi OR
At prescribed rates for auto-rickshaw for
journeys by auto-rickshaw, own scooter, motor
cycle, moped, etc.

12 and 13 Economy Highest Class AC I Class Same as above with the exception that
Class journeys by AC taxi are not permissible.

9 to 11 Economy Highest class AC II Class Same as above.

class
6 to 8 Lower class if there AC II class Same as above
be two classes only
on the steamer
4&5 If two classes only, First Class/ AC- Actual fare by any type of public bus other than
the lower class. If III/AC Chari car AC bus OR
three classes, the
middle or second At prescribed rates for auto-rickshaw for
class. If four classes, journey by auto-rickshaw, own scooter, motor
the third class cycle, moped etc.

3 & below Lowest class First class/AC-III/ Actual fare by ordinary public bus only OR
AC Chair car At prescribed rates for auto-rickshaw for
journeys by auto-rickshaw, own scooter, motor
cycle, moped etc.
 Note :
a) In case of places not connected by rails, travel by as per entitlements.

b) In case of road travel between places connected by rail, travel by any means of public
transport is allowed, provided the total fare does not exceed the train fare by the entitled
class.

c) when journey is performed by longer route by rail, partly by lower class and partly by entitled
class, the claim is to be regulated oni proportionate basis, gby8 calculating mileage allowance
for different modes/classes by the shortest route in the ratio of the distance covered by such
modes by the longer route acutually used.

i) Rate of Road mileage :

a) The rate of allowances for foot journey shall be Rs. 12 per Km.
b) For journeys by auto-rickshaw/ taxi/car, entitlement will be at the rates
notified by the concerned Director of Transport.
c) For journey performed by own car/ taxi – Rs. 24 per Km.
d) for journey performed by auto/ rickshaw – Rs. 12 Km.
At places where no specific rates have been prescribed, the rates per km. will go up by
25% each time DA raises by 50%.
ii) Sharing of auto/ raxi
iii) Journey by Tonga
iv) journey by road between places not connected by rail.
v) Reservation charges
vi) Internet /e-ticketing charges
vii) conveyance charges for collecting tickets.
viii) Agency charges
ix) Telegram charges
x) Cancellation charges
xi) Service Tax and Education Cess
xii) Levy of Facilitation fee
xiii) TA for attendant /escort during tour/ training
XIV) TA for probationers on Training :
a) No TA is allowed for onward journey to Training Institute.
b) No TA is allowed for probationers who are taken to outstation for training
activity.
c) They have to pay boarding/lodging /transport charges from their pocket
d) No daily allowance is admissible.
e) One side TA only is allowed on completion of training to report for duty.
xv) Any reimbursement already made may be recovered.
 Journey by Air

a) Employees working in Tripura may travel by Air between Agartala and

Kolkata on tour/transfer only.
b) In other cases, Secretaries of the Administrative Ministries can authorize air
travel, if the expenditure is kept within funds allotted.

Entitled class :

Pay level Entitlements

a) Within India-
14 and above Business /club class
9 to 13 Economy class

b) Outside India-
17 and above First class
14 to 16 Business /club class
15 and below Economy class
(should be 13 and below)
c) Air travel by Air India Only

d) Reimbursement of annual maintenance charge of credit card. –

The cost of maintaining the credit card by the individual officer is reimbursable with the
approval of FA if such card is utilized for booking the air-tickets in advance on discounted
fare for providing larger saving to the Government.

e) Coupon Supersaver Concession –

officer should avail the new package/concessions offered by Air India for Government
officials with effect from 1-10-2009 both on domestic and International Travel.
“The Cash Back” received on purchase of Air Tickets by using Credit-Cards should be
deposited with the Government by the official.
 Journeys by Sea/River Steamer

Entitlements for Journeys by sea or by river steamer :

Kind of Travel Level Travel entitlement

9 and above Highest class

Entitlement for 6 to 8 Lower class if there be two classes only on

journeys by Sea or by the steamer
River Steamer
4 and 5 If two classes only, the lower class. If three
classes, the middle or second class. If four
classes, the third class

3 and below Lowest class

Entitlement for travel
between the 9 and above Deluxe class
mainland and the A &
N and Lakshadweep 6 to 8 First / ‘A’ Cabin Class
Groups of Islands by
ships operated by the 4 and 5 Second / ‘B’ Cabin Class
Shipping Corporation
of India Limited 3 and below Bunk Class
 TA for Local Journeys

local Journeys mean journeys on duty on any day beyond 8 km from the duty
points at Headquarters and within the limits of suburban or other Municipalities,
Notified Areas or Cantonments Contiguous to the Municipality/Corporation of the
Town or city in which the duty point is located. Journeys performed within the
limits of an Urban Agglomeration within which the employees headquarters is
located will also be treated as ‘local journeys’. SR 71, GIO (2)

1. TA for local journeys : Mileage allowance for the journeys performed on all
the days spent on temporary duty and in addition 50 % of the admissible DA
option is available .

2. TA for local journey is admissible if the temporary place of duty is beyond 8

km from the normal place of duty, irrespective of whether the journey is
performed from residence or from the normal place of duty.

3. 180 days limit. – An official required to perform duty at a temporary duty

point, will be paid DA for the first 180 days only. Beyond 180 days, no DA will be
admissible. -- SR 73, GIO (1)
 TA when deputed for training
An employee deputed to undergo a course of training in India (refresher / in-
service / pre-promotional) is entitled to draw TA and DA as on tour as follows :

When boarding and lodging not provided –

First 180 days -- -- Full DA
Beyond 180 days -- -- Nil

Training Institutes where boarding and lodging facilities exists (including mess
run on co-operative basis at the training centre)

First 30 days -- -- Full DA

Next 150 days -- -- Half DA
Beyond 180 days -- -- Nil.
 TA on Temporary Transfer

• In all cases of transfers for short periods not exceeding 180 days, the journeys
from headquarters to the station of deputation and back will be treated as on tour
and DA granted for first 180 days only.
• Joining time is not admissible. Only actual transit time as four tour allowed
• No advance of pay is admissible.
• If a transfer originally made for a period more than 180 days is reduced to 180
days or less later, the TA claim originally allowed should not be changed to the
disadvantage of the official.
• If a temporary transfer originally made for a period of 180 days or less is later
extended beyond 180 days, the TA already drawn shall be adjusted in the transfer
TA claim; but DA is admissible up to the date of issue of the revised orders.

TA on Transfer

Admissibility : admissible only if the transfer is in the public interest and not at
one’s own request.

Department of Post : Posting to a place of choice on completion of full tenure

may not be normally termed as transfer on own request under SR 114. Official
transferred after completion of full tenure as prescribed from time to time to the
place of their choice will be entitled for TA and Transit
Transfer TA entitlement : Transfer TA comprises of the following elements –
i) A Composite Transfer Grant equal to 80 percent of last months basic pay;
no other add-ons should be allowed in Basic Pay while calculating CTG.
ii) Actual fares for self and family for journey by rail/steamer /air.
iii) Road mileage for journey by road between places not connected by rail;
iv) Cost of transportation of personal effects from residence to residence ; and
v) cost of transportation of conveyance possessed by the employee.

At the same station :-

i) No TA if no change of residence is involved.
ii) If there is compulsory change of residence solely due to the transfer.
iii) If there is compulsory change of residence solely due to the transfer.
a) Actual cost of conveyance for self and family limited to the road
mileage and actual cost of transportation of personal effects admissible subject
to the prescribed limit and
b) CTG equal to one third of 80% of Basic Pay.

Between two stations within a short distance of not more than 20 km.
i) No TA if no change of residence is involved.
ii) If change or residence is involved.
a) Full Transfer TA will be allowed and
b) CTG equal to one third of 80 % of Basic Pay.
 Entitlements at Glance

Level Composite Personal Effects

transfer
Grant
12 and 80% of last 6000 Kg by goods 50 Per Km
above months train/ 4 wheeler
Basic Pay wagon / 1 double
container
6 to 11 Do 6000 Kg by goods 50 Per Km
train/ 4 wheeler
wagon / 1 double
container
5 Do 3000 Kg 25 per Km

4 and Do 1500 Kg 15 Per Km

below
 TA on Retirement
Entitlements : When the retired employees settles down in a station other than
the last station of duty. --- same as on transfer including lumpsum CTG. Travel by
air is also admissible.

When the person settles down in the last station of duty but with change of
residence or at a place not exceeding 20 Km.

a) Self and Actual cost of conveyance not exceeding the road

Family mileage allowance
b) Personal Actual cost of transportation not exceeding the amount
effects admissible for transfer.
c) Transportation An allowance at the rates prescribed by the Director of
of Conveyance Transport for journey by taxi/auto rickshaw , as the
case may be. Where the above allowance is claimed,
no mileage will be admissible for self. If the family also
travels by the same conveyance, they will also not be
entitled to mileage allowance.
d) Composite Amount equal to one third of 80% of his basic pay.
Transfer Grant
 TA on Retirement

2) TA not admissible on resignation, dismissal.

3) Admissible to temporary employees.
4) Time Limit : - The concession should be availed by the employees during
leave preparatory to retirement or within one year of the date of his retirement.
5) Advance – Advance may be sanctioned only when the journey is performed
during leave preparatory to retirement.
6) Admissibility of TA to persons re-employed in Government service.

TA to the family of deceased employee

1. Entitlements – Same as for retirement
2. Advance of TA -- a) Amount. – Limited to three fourths of the probable
amount of travelling expenses admissible under the rules.
b) Conditions –
i) Only one member of the family can receive on behalf of all.
ii) Only one advance is admissible.
iii) Surety of a permanent employees of comparable or higher status is
necessary.
iv) An undertaking from the person receiving the advance to abide by the
conditions for recovery is also necessary.
Recovery :
i) Account should be rendered within one month of the completion of the
journey if the family travels in one batch.
ii) If the family travels in more than one batch, account to be rendered within
one month of completion of the journey by the last batch.
iii) In any case, the journeys should be completed within one year and account
rendered within one month thereof. Otherwise, the amount should be refunded.

Advance of TA on Tour

Amount :-
i) An amount sufficient to cover the official’s personal travelling expenses for
a month, viz., daily allowances, road /rail/air fares, for journeys both ways.
ii) In the case of prolonged tour in the interior, to places difficult of access, an
amount sufficient to cover daily allowance, road/ rail/ air fares and contingent
charges such as for the hire of conveyance, conveyance of records, tents etc., for
six weeks.

Eligibility : All cases where TA is admissible as for a journey on tour.

Conditions : the advance should be adjusted within fifteen days fo completion of
the tour /rejoining duty if gone on leave immediately on completion of tour. A
second advance cannot be sanctioned until an account has been given of the first
except when a second journey is required to be undertaken soon after the
completion of the first leaving no time for the employee to prefer his TA bill in
respect of the first advance.

Recovery : By adjustment from the TA bill submitted after completion of the

journey.

Advance of TA on Transfer :
Advance of TA as admissible under the rules, for self and family. This can be
drawn either in one installment or separately for self and family in two
installments.

Eligibility : i) Employees under orders of transfer, including those on leave.

ii) Employees proceeding on foreign service in India or on reversion from
such service.
iii) Not admissible when the transfer is at officials request and not in public
interest.
iv) Not admissible when the transfer is within the same station.

Recovery : Advance of TA Should be recovered in full from the TA Bill.

 (Daily ALLOWANCE) DA
Level Ceiling for Ceiling for reimbursement of Lumpsum amount
reimbursement of travelling charges per day
staying accommodation
charges
14 and above` Rs. 7500/- AC taxi charges up to 50 Km 1200

12 and 13 Rs. 4500/- Non-Ac Taxi charges up to 50 1000

Km

9 to 11 Rs. 2250/- Rs 338/- per day 900

6 to 8 Rs. 750/- Rs 225/- per day 800

5 and below Rs 450/- Rs. 113 per day 500

Reimbursement of Accommodation charges :- For level 8 and below, the

amount of claim (up to the ceiling) may be paid without production of
vouchers against self –certified claim only clearly indicating the period of stay,
name of dwelling, etc. The ceiling shall automatically increase by 25%,
whenever Dearness Allowance increases by 50%. Additionally, in Class X
cities, the ceiling for all employees up to Level 8 would be Rs. 1,000 per day on
production of relevant vouchers.
 Reimbursement of travelling charges. – For levels 8 and below, the amount of
claim (up to the ceiling) may be paid without production vouchers, against self
–certified claim only indicating the period of travel, vehicle number, etc. for
level 11 and below, the ceiling each shall automatically increase by 25%
whenever Dearness Allowance increases by 50%.

Basis For calculation of Lumpsum amount

Lumpsum amount : No separate reimbursement of food bills. Lumpsum

amount will be paid depending on the length of absence from headquarters. No
vouchers will be required. Lumpsum amount shall automatically increase by
25%, whenever Dearness Allowance increases by 50%.
1. Absence from head quarter will be reckoned from midnight to midnight and will
be calculated on a per day basis.

Length of absence Amount payable

If absence from headquarters is < 6 30% of Lump sum amount
hors
If absence from headquarters is 70% of Lump sum amount
between 6-12 hours
If absence from headquarters is 12 > 100% of Lump sum amount
hours
2. For local Journey, DA is only at half the rate.
3. For enforced halts en route treated as duty, due to breakdown of
communication caused by flood, rain, etc., DA is admissible.
4. DA is admissible for period of absence at tour station regularized as
special casual leave due to disturbances, imposition of curfew, etc.
5. No DA for Sundays and Holidays unless the employees is actually and
note merely constructively on camp. No. DA for leave and restricted holidays
availed while on tour.
6. Full DA is admissible for the first 180 days of continuous halt at a station
on tour/temporary transfer/training. No DA beyond 180 days.

7. Tour ends on return to headquarters. If a second journey commences on

the same day on which an official returns from tour, each tour may be
calculated separately but the total DA for a day should be limited to one.

Note : Luxury Tax charged by hotels allowable subject to overall ceiling.

Regularization of outstanding TA-DA/LTC advance demands for which final
claims within 15 days. :

As per rule 17 (a) (3) (B), the TA/DA is to be regularized within 15 days and LTC
within 30 days after completion of temporary duty & journey.

TR Rule 50 :The advance drawn for proceeding on temporary duty is to be

regularized within 15 days of date of return journey/ date of rejoining duty. And
a second advance cannot be sanctioned, if deputed on any other temporary
duty until the first advance drawn is regularized.

Rule 17 A, the unregularized advance is to be recovered in one lumpsum along

with penal interest of 2.5% over the GPF interest rate chargeable from the date
of drawal to date of recovery.
THANK YOU