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ARTS CAFE

Finance and Budgeting

Luchanna Dix
Cecilia Grugan
Ciara Mowrey
Shelly Neuhart
Matthew Robinson
ISSUE WE ARE ADDRESSING

• Limited evening & late night dining options

• Inconvenient dining options for commuters

• Growing dissatisfaction with current meal plan

• Lack of before/after event dining option on campus


VALUE OF PROPOSAL

• Opportunity to increase revenue for WSU

• Opportunity to increase student involvement

• Opportunity to increase student satisfaction with dining options


• Opportunity for engagement within and outside of WSU
• Students, families, staff, faculty, departments, etc.

• Potential increase of recruitment/retention

• Provide student employment and development


PRELIMINARY JUSTIFICATION
• Retention is low
• Retainment tool

• Need for new revenue streams


• Enrollment is down
• Recruitment tool

• Need to provide students with satisfactory dining options


• Need to involve local community on campus
• Students, staff, faculty, donors, parents, supporters, etc.
RATIONALE FOR PARTNERSHIP
• Partnership with Chartwell’s Catering Services

• Chartwell’s has required knowledge and expertise in catering, banquet, and


dining services

• Chartwell’s currently holds all required food service licenses which lowers initial
operations costs

• Chartwell’s owns equipment necessary to run a food services restaurant. This


would initially decrease overall operating costs for the first 5 years.
RATIONALE FOR PARTNERSHIP CONT’D

Seeking initial 5-year contracting term


• Allows adequate time for success/failure of business

• Allows adequate time for Student Government Association (SGA) to develop


business contacts for future once contract has ended

• Allows adequate time for managers to develop expertise in food service operations

• Allows adequate time to determine types of licensing needed and obtain proper
credentials for managers
BUDGET MODEL
• Type: Fiscal Year Operating Budget
• Wright State’s Budget

• Revenue
• Projected Budget

• Expenses & Capital Costs

• Personnel
• Projected Costs
REVENUE

• Event packaging for campus events

• Event packaging for Nutter Center events

• Student, faculty, staff traffic

• Venue/catering rental contracts for campus and noncampus related events

• Portion of revenue stream to support Friendship Food Pantry


EXPENSES AND CAPITAL COSTS
Construction Costs
Land Lease $100,000
Building $3,300,000
Landscaping $800,000
Parking Lot $300, 000

Operating Expenses
Projected Licensing $25,000

Budget
Equipment Lease $100,000
Food $300,000
Water $50,000
Gas $75,000
Electricity $60,000
Security $45,000

Personnel Expenses 325,000

Total Budget Requested $5.480,000


BRIDGE CAFÉ - BUDGET
Keep in mind that the numbers are skewed for two reasons:

1. Manager wage is not included in the expenses


2. Rent is not included in the expenses

Through March 2016:

Revenue $42,137
Expense $33,333

Net $8,814

If the other expenses were included the Net would be a negative number.
BRIDGE CAFÉ – PERSONNEL

• Staff of 7 employees: an operations manager and 6 baristas.

• There are also 2 regular volunteers and a volunteer team who grills and gives
away free hot dogs each week. .

• One Manager who assists with staffing, trainings, equipment maintenance,


inventory, and maintaining an online presence.
PERSONNEL
• What we pay for
• 1 full-time staff (Manager)

• 2 part-time staff (Catering Coordinator & Assistant Manager)

• 20 part-time students (avg. 20 hrs/wk @ minimum wage)

• What other people pay for


• Chartwells (Director of Venue, 10 Cooks)

• Police (Extra security during events)

• Wright State University (custodial and cleaning services)


PERSONNEL CONT’D
• Projected Costs of what we pay for
• 1 full time staff manager  $45,000 per year

• 2 part time staff  $36,000 per year X 2- $72,000

• 20 students @ 10.00 (min wage) for 52 weeks is approximately $208,000


KEY PERFORMANCE INDICATORS

• Sales • Qualitative
• Event Bookings • Quantitative
• Survey, Survey, Survey

• Foot Traffic

• Evaluation of food consumption


OPEN FLOOR!

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