Human Resource Planning

Definition
According to Geisler, “Manpower planning is the process –
including forecasting, developing and controlling by which
a firm ensures that it has-
• The right number of people,
• The right kind of people,
• At the right places,
• At the right time, doing work for which they are
economically most useful”.
Definition
Human resource planning is the process of
anticipating and carrying out the movement of people
into, within, and out of the organization. Human
resources planning is done to achieve the optimum use
of human resources and to have the correct number
and types of employees needed to meet organizational
goals.
Salient features of HRP
1. It’s a systematic approach. Why??? ‘cause it ensures a
continuous and proper staffing. It avoids or checks on
occupational imbalances (shortage or surplus)
occurring in any of the department of the organization.

2. There is a visible continuity in the process.

3. There is a certain degree of flexibility. That is, it is

subject to modifications according to needs of the
organization or the changing circumstances.
Manpower plans can be done at micro or the macro
levels 3depending upon various environmental factors.
HRP A Continuous Process
 Forecasting future manpower requirements.
 Making an inventory of present manpower
resources and assessing the extent to which these
resources are employed optimally.
 Anticipating manpower problems by projecting
present resources into the future
 Planning the necessary programmes of
requirement, selection, training, development,
utilization etc
Uses of HRP
 Improve the Utilization of human resources.
 Match human resource related activities and future
organization objectives efficiently.
 Achieve economies in hiring new workers.
 Coordination between various HR Programs such a
employment equity plan and hiring needs
Importance of HRP
 Ensures optimum use of man (woman, too nowadays?)
 Forecast future requirements
 Help determine recruitment/induction levels
 To anticipate redundancies/surpluses
 To determine training levels and works
 Know the cost of manpower if there is a new project is
being taken up
Key Elements of HRP Process
Prof. Geisler outlined the responsibilities of Human Resource Department in respect of manpower
planning thus:

 • Assist and counsel operating managers to plan and set objectives.

 • Collect and summaries manpower data keeping long-run objectives and broad organizational
interests in mind.

 • Monitor and measure performance against the plan and keep top management informed
about it.

 • Provide proper research base for effective manpower and organizational planning.

Thus, the three key elements of the process are

 Forecasting the demand for labor,

 Performing a supply analysis, and

 Balancing supply and demand considerations.

Analyzing the demand
A. Workforce analysis to determine the rate of
influx and outflow of employee
B. Workload analysis, with which one can
calculate the numbers of persons required for
various jobs with reference to a planned output.
C. Job analysis: Job analysis helps in finding out
the abilities or skills required to do the jobs
efficiently.
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