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Projects created in the project systems module will be for Facilities and Site projects
only.
District wide activities will reside in the Funds Management Module with a specified
Functional Area as its cost identifier.
Projects will be created by the Project Scheduling Group when the project is ready to
begin.
Planned values will be captured in PS Planning for both Capital and Site Projects.
Capital Budget will be notified when funds are ready to be loaded to a project.
Appropriated funds for projects that have not been created in project systems will
remain in a Non Consumable Funds Center.
SAP does not allow budgetary overrides. Budget must be assigned at the phase level
prior to posting costs.
Availability Control (AVC) at the phase level will allow some flexibility.
Costs are always posted at the sub-phase level.
The BI-IP module will capture the DEFP (five-year capital plan) with Record ID
allowing reconciliation with projects in Project Systems
SAP will be the single source for Project Scope.
Primavera will remain the project scheduling source but will now interface project
milestone date in SAP.
PPO work orders will be posted in SAP’s general ledger via interface with Compass.
Automated settlement of projects to fixed assets (Wave 2)
Transaction Use
CJ20N Project Builder Organize and collect cost
Assign responsible Cost Center
Assign Responsible Person
Identify funding source
Control the availability of finding resources
(Availability Control / AVC)
View Project Information
Change Project status:
oCreated (CRT)
oReleased (REL)
oTechnically Completed (TECO)
oClosed (CLSD)
Change Funding Status
Post charges, e.g., material, labor, etc…
CN43N – WBS Element Overview Display Project WBS Element data
Drill into and review WBS Element data
Transaction Use
CJ41 – Display Project Plan Display a Project’s Cost Plan which includes
items such as:
oDistributed Budget
oDistributable Budget
oPlanned Cost
oPrevious Years Cost
S_ALR_87013533 – Report for Plan Compare the Project’s allocated budget against
vs Actuals, Commitments, and commitments and expenditures
Remaining Plan
CJI3 – Display Project Actual Line Report actual expense and revenue line items in
Items detail within a capital project
Drill down capabilities to review expenditures
source documents
CJI5 – Display Project Commitment Report commitment line item detail within a
Line Items capital project
Drill down capabilities to review expenses
placed against a commitment item
The check “Set Up Funds” should be checked by Facilities The check “Funded” will be changed
if they are requesting funding to a new project
by Capital when funds have been loaded.
Double click
Project Systems Display Training 9
CN43N – WBS Element Overview- Continued
Customize reports from any of the Basic Data and User Fields
Project Systems Display Training 10
S_ALR_87013533 Plan/Actual/Commitment/Remaining Plan
Enter icon
Execute icon
Displayed is the level 1 WBS element P.000002 Sunrise MS- 12 Classroom Add.
2400096030 - FAC PROJECT MGMT is the Responsible Cost Center.
3800202510 - SUNRISE M is the Requesting Cost Center.
Displayed is the level 1 WBS element P.000002 Sunrise MS- 12 Classroom Add.
FP ID is 5 Dates: Request Date 10/15/2007
Board Mem Dist is 1 Fund Date 10/25/2007
PPO Zone is 4
2007 is the Plan Year
Project Systems Display Training 21
CJ43N WBS Element
Click the CHANGE LAYOUT icon
Columns my be arranged in
alphabetic order by clicking the
Column Header.
1. Click the Column Header “Column
Name”.
Save
icon
Continue
icon
Added Columns
Search
icon
Search
icon
T-code: S_ALR_87013542
Enter icon
Search
icon
The Project Definition search pop up box appears and can be used to locate
for projects using a variety of different search criterion.
1. Enter P* in the Project Definition field.
2. Click Start Search icon.
Note: The system recognizes the asterisk “*” symbol as a wildcard while
processing search information. By entering a P followed by the asterisk “*”
symbol the system will search and locate all projects that start with the letter P.
Execute icon
WBS elements
Header
Double
click
The Header section located above the table contains information under which
all data in the table is organized.
1. More details regarding a particular item may be viewed by double clicking
the item, e.g., double click 34,5000.00 .
Header
Double click
The Header section located above the table contains information under which
all data in the table is organized.
1. More details regarding a particular item may be viewed by double clicking the
line item, e.g., P.0000002.01.04.
Header
The Header section located above the table contains information under which all data in the
table is organized. In this example information contained in the table roles up from lower WBS
elements into the higher project. Example: $34,500.00 has been posted against Cost Element
56310000. The exact WBS element in which these cost were placed my be identified by
clicking the individual WBS element folders located in the left column.
1. Click folder WBS P.000002.01.
Project Systems Display Training 45
S_ALR_87013542
Click folder WBS P.000002.01
Click folder WBS P.000002.02
Header
Notice WBS P.000002.01 has $25,000.00 cost placed Cost Element 56310000.
1. Click folder WBS P.000002.02.
Notice WBS P.000002.02 has $9,500.00 cost placed Cost Element 56310000.
25,000.00 + $9,500.00 = $34,500.00 (total cost for Cost Element 56310000 under
project P.000002)
Project Systems Display Training 47