DEPARTMENT OF TECHNICAL EDUCATION,

ANDHRA PRADESH.
Name of the staff : V.Yadagiri
Designation : Lecturer in CME
Branch : Computer Engg.
Institute : MBTS govt. Polytechnic, Guntur
Semester : IV Semester
Subject : M401 - IT & “C” Language
Topic : Office suite
Duration : 50 mts
Sub topic : MS-Word fundamentals
Teaching aids : Diagrams
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 Objective
On completion of this Class , you will be able to
Learn

• Overview of Microsoft Office

• Overview of Microsoft Word
• Understanding the Word Document
• How to Create, Edit & Delete a Microsoft Word
Document.

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What is Microsoft Office suite ?

Microsoft Office is a office suite consisting of different

set of components that enables us to do the office

applications easily.

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 Applications of Microsoft Office

• Online Training or E-learning.

• At home related work
• At office related work
• Small Businesses
• Office Training courses
• Office Demo’s
• Payroll systems
• Presentations
• Data base based applications

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 Components of Microsoft Office

• Microsoft Word

• Microsoft PowerPoint

• Microsoft Access

• Microsoft Excel

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 Definition of Microsoft Word

• Microsoft Word is a powerful software package that helps

you to create and edit professional looking documents.

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 How to Start Microsoft Word

1. Click on the “Start” button on the task bar.

2. Select the “Programs” option from the Start menu.
3. Search and click the “Microsoft Word” option.
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 Features of Microsoft Word

• Creating the word document

• Editing
• Formatting
• Spell check & Grammar

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 Features (contd.)

• Multiple columns
• Headers and Footers
• Page setup
• Printing
• Mail Merge (special feature of MS word)

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 Advanced Features of Microsoft Word

• Composing E-Mail messages

• Creating HTML documents
• Inserting Hyperlinks into Documents
• Internet Integration

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 Major Elements of Microsoft Word

• Title Bar:
This is the bar at the top of the window. It shows the name of
the window or document. It contains the Minimize, Restore, and
Close buttons

These 3 buttons are also called as caption buttons.

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 Menu Bar

This menu provides access to the sub menus of the

word.

Note :
1. One can notice that in every menu a letter is underlined.
2. The user can open the menu by holding the Alt key
followed by the underlined character.

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 Standard Toolbar

This contains buttons for commonly used actions.

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 Formatting Toolbar

This contains buttons for formatting text.

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 Status Bar

This is displayed at the bottom of the screen. It

shows information about the current page, section, line
and column numbers.

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 How to create a Word Document
• Click “File” menu. Select and click “New” option.

(A new dialog box is displayed as shown

below).

• Click on the document Radio button on the create

New box.

• Select the Blank Document icon and click OK button

otherwise double click Blank Document icon. A blank
new document will be displayed.
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How to create a Word Document

Radio button
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 How to open an existing document
(Contd..)
• Click “File” menu.
• Select and click “Open” option,
otherwise click button on the standard
toolbar.
• Double click on the file from the opened window
or select the file and press <Enter> key

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M401.1 19
 How to close the Word Document

• Click on the “File” menu.

• Select and click “Close” option,

otherwise click “Alt+f+c” key combination.

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 How to Enter & Edit the text in the
Word document
• By using the alphanumeric keys (visible characters) of
the keyboard enter the data as required.
• By using the arrow (left, right, up & down) keys you can
place the cursor where ever required.
• Using the backspace & delete keys you can remove the
text under the cursor.
• Using the Page Up, Page Down keys you can navigate
through the whole document very fast.
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 How to Enter & Edit the text in the
Word document (contd.)

• “Ctrl+Home” to go to the beginning of the document.

• “Ctrl+End” to go to the end of the document.

• The mouse can also be used to move the cursor to

any position of the document.

• The scroll bars can be used to scroll the document up

and down wards.

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 Summary
In this class , you have learnt …
• Overview of Microsoft Office
• Components and application areas of MS Office
• What is MS Word & Features of MS Word.
• Major elements of Microsoft Word Application.
• How to manage with Word documents.
• Creating the Word document
• Opening the Word document
• Closing the Word document
• Editing the Word document
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 Frequently Asked Questions

1. Write about Microsoft Office suite.

2. What are the different components of MS Office.
List out their applications.
3. Explain about Microsoft Word.
4. What are the different features of MS Word.
5. List out the major elements of MS Word document.
6. What are the steps to create a word Document.

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 Quiz

1. Minimize, Maximize and close buttons in title bar is

also called as buttons.

a) Restore

b) Caption

c) Captain

d) None

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2. To close an opened document, the following key are
necessary.

a) Alt+F

b) Alt+C

c) Alt+F+C

d) None

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