SAFETY AND HEALTH COMMITTEE

REGULATIONS 1996

iedosh-sd 1
 COURSE OBJECTIVES

To promote consultation and cooperation between

management and workers in upgrading safety and
health at work

To provide a two-way communication channel for

dissemination of information on safety and health
issues

To enhance interest and motivation of all groups of

management and workers at place of work in safety
and health
iedosh-sd 2
 SCOPE

Application
Composition, Appointment, Meeting &
Functions
Training of Committee Members &
Information
Penalty
Group exercise
iedosh-sd 3
 SECTION 30 (1)1
Every employer shall establish a safety and
health committee at the place of work in
accordance with this section if :
there are forty or more persons employed at
the place of work
or.
the Director General directs the establishment
of such a committee at the place of work,
iedosh-sd 4
 COMPOSITION OF
COMMITTEE

Chairman
Employer or his Authorized Manager

Secretary
Safety and Health Officer (SHO)

iedosh-sd 5
 COMPOSITION OF
COMMITTEE - end
Management representatives
Division managers /directors
Section supervisors

Workers representatives
Representation from every section and
process

iedosh-sd 6
 APPOINTMENT OF MEMBERS

Chairman
Employer, or
His authorized manager

Secretary
Appointed by employer, or
Elected by committee

iedosh-sd 7
 APPOINTMENT OF MEMBERS
end
Management representatives
Appointed by employer
Min. 2/4 persons ( <100w or less ) & ( > 100w )

Workers representatives
Selected by workers, or
Appointed by employer
Min. 2/4 persons ( <100w or less ) & ( > 100w )

iedosh-sd 8
 CONDUCT OF MEETING
Committee needs to formulate own meeting
procedures and terms of reference

Frequency of meetings
Depends on nature of risks at workplace
At least once a month for high risk workplace
Once in three month for other workplaces
More frequent meetings during initial period of formation

Quorum
Half of total number of members

iedosh-sd 9
 CONDUCT OF MEETING-cont.
Meeting facilities
Suitable meeting room to be provided
Adequate facilities in meeting room

Agenda and minutes

Early circulation of agenda and discussion papers
Minutes circulated soon, not later than two weeks after
meeting
Minutes of meeting to be kept at least 7 years
DOSH may require at any time

iedosh-sd 10
 CONDUCT OF MEETING
Immediate meeting shall be held for :
loss of life
serious bodily injury
a near miss accident
a dangerous occurrence or any other situation
which calls for immediate attention

Permit every member to attend meeting

during working hours
iedosh-sd 11
 INAUGURAL MEETING
Employer to hold an inaugural meeting to declare his OSH
policies, plans and proposal to establish a safe and healthy
working condition
Employer may appoint his authorised manager to chair
meeting in his absence except the above

MATTERS TO BE DISCUSSED AT MEETING

Safety and Health issues only.

iedosh-sd 12
 FUNCTIONS OF COMMITTEE
(ACCORDING TO OSHA 1994)
To keep under review measures
taken to ensure safety and health at
work

To investigate any safety and health

matter brought to attention of
employer

iedosh-sd 13
 SPECIFIC FUNCTIONS OF
COMMITTEE
Assist in development of rules and systems
Assist in development and review of programs
Perform analysis of incident trends and statistics
Review and recommend amends to safety and health
policy
Perform inspections and recommend preventive and
corrective measures
Perform immediate investigation of accidents and
recommend corrective measures

iedosh-sd 14
 SPECIFIC FUNCTIONS OF
COMMITTEE - End
Investigate complains of unsafe
practices/conditions and recommend
corrective measures
Assist in development of promotional
and education programs
Discuss reports and matters from safety
officer, enforcement officers, etc
Advise employer on safety and health
matters
iedosh-sd 15
 INVESTIGATION OF
COMPLAINT
Employer to provide and maintain a system of communication to
enable any of his employees to make a complaint on safety and health

Employer upon receipt of such complaint shall take immediate

measure to rectify

If no action, employee can make similar complaint or the employer

may refer to SH Committee

SHC investigate and prepare a report and make recommendation to

the employer

iedosh-sd 16
 RESOLUTION OF
COMPLAINT
Employer to implement above recommendations

If unable, convey his reason to SHC

If SHC disagree, can request D.G DOSH to undertake an

inspection to resolve the matter

D.G needs in duplicate :

inspection/investigation report
recommendations of SHC
any other documentary or material evidence pertaining
to the complaint
iedosh-sd 17
 PROVISION OF TRAINING AND
INFORMATION
(REG. 28 & 29)

REG.28 - An employer of a place of work shall take such

steps as are necessary to ensure that members of the
safety and health committees have a basic
understanding and knowledge of the functions of the
committee under the Act.

REG.29 - An employer shall take such steps as are

reasonably practicable to provide the members of a safety
and health committee adequate TRAINING in
Occupational Safety and Health so as to enable them to
perform the functions of the committee effectively.

iedosh-sd 18
 DUTY TO MAKE AVAILABLE DOCUMENT
AND INFORMATION TO SHC MEMBERS

Act and all subsidiary legislation

Industry codes of practices and guidelines
Info, about safety plans and their implementations
Technical info, about OSH and precautions
Info, about operation procedures, safe system of
work
Any other info, as directed by D.G from time to time

iedosh-sd 19
 STRUCTURE OF
COMMITTEE
Joint management -worker committee at each
workplace
Company may form other committee to
supplement work of joint committee, such as :
management committee to oversee work of joint
committee
sub-committees (permanent or adhoc)
Must have clear communication channel between
joint committee and other committees
Penalty RM 5,000 or 6 months imprisonment or both
iedosh-sd 20
 ENSURING EFFECTIVE
COMMITTEE
Basic knowledge and interest of members
On-going training and education of members
Availability of relevant information to members
Regularity and frequency of meetings
Fast decision making and follow-up actions
Wide publicity of committee activities
Recognition of members
Leadership of chairman
iedosh-sd
Stick to safety and health only 21
 QUESTIONER FOR ENSURING AN
EFFECTIVE COMMITTEE

The committee needs to develop some way of determining

how effective it is being. It can set aside time once or twice a
year to answer these questions:

Are committee meetings adequately chaired?

Are agendas prepared and distributed well in advance of
each meeting?
Do all committee members regularly contribute agenda
items for discussion at meetings? Do these reflect members
consultation with their constituents?
Are meetings held regularly?
Are meetings often postponed?
iedosh-sd 22
 QUESTIONER cont.
Do members attend meetings regularly?
Do meetings keep to schedule?
Are meetings frequently interrupted?
Are minutes of the committee's meetings available
to all members promptly after each meeting?
Do committee members report on their activities
at meetings?
Are ad hoc or sub-committees formed when
necessary?
Is the incident frequency rate reducing?
iedosh-sd 23
 QUESTIONER End
Is the incident severity rate reducing?
Is the committee achieving its objectives?
Has the committee identified significant hazards
or unsafe systems of work?
Has the committee recommendations have been
implemented?
What proportion of recommendations are directed
towards preventive activities rather than 'after-the-
fact' activities?
iedosh-sd 24
 GROUP EXERCISE
Break into 4 or 5 group.

Your Company has the following OSH problems:

- No written Safety and Health Policy

- Safety Committee was formed ten months ago but no meeting, no functions etc
- Number of accidents involving machines, poor housekeeping, mishandling of forklift,
horseplay, not wearing PPE and one incident of fire in the warehouse.
- No Safety and Health Manual
- No Safety and Health Handbook

N.O.P (Notice of Prohibition) was issued by DOSH during their last visit and your factory now stop
operation.

Your Committee is required to make recommendations to your employer to resolve the above critical
situations. Your may appeal to DOSH.

iedosh-sd 25
 THANK YOU

iedosh-sd 26