3 PARTS OF THE REPORT

INTRODUCTION

BODY (text)

TERMINAL SECTION
when you choose the organizational plan for the entire repor t body
and text section, you should consider the reader, purpose, and subject
matter.
Plans for Organizing Repor t Body:
Two ways to organizing a repor t body: deductive and inductive
arrangement.

Deductive Arrangement direct is common way in organizing

business repor ts.
The three sections may be arranged in one of these two ways:
Terminal section Introduction
Introduction or Terminal section
Text (discussion & explanation) Text (discussion &
explanation)
1.Inductive Arrangement indirect.

The three sections are arranged as the following:

Introduction
Text (discussion & explanation)
Terminal section
 INTRODUCTION

Purpose or aim (always)

Authorization
Sources
Background
Brief mention of results
List of topics to be discussed
If a report comprises of one or two short
paragraphs, the title introduction can be omitted
 BODY (DISCUSSION TEXT)

1. Presenting all the relevant facts accurately and

impartially
2. Organize the report by inductive or deductive plan.
3. Emphasize important ideas by showing details: by
placing them in prominent position with highest
degrees of headings that are appropriate and use
stylistic means such as
i. capitalization
ii. Underscoring
iii. Bold face
iv. Italics
v. More space
vi. Repetition
 BODY (CONTINUED)

4. Include visual aids graphs, tables & pictures

5. Use headings to guide the reader through the

report, but the paragraphs and sentences should
be written in such a way that they stand alone
even if the headings did not exist. Do not use
two or more degrees of headings

6. Use topic sentences for most of the paragraphs

7. Apply seven Cs principles

 TERMINAL SECTION
( SUM MARY, C ON C LUSI ON , RE C OM M ENDATIONS)

i. Summary condenses the text

ii. conclusion, evaluate and infer from the text
iii. Recommendations offer specific courses of
action
iv. Dont include any new material in the terminal
section
V. List summary points in the same order as topic
are discussed in the text
 T YPES OF HEADINGS:

1. Complete sentence heading (subject and verb)

examples:
preparation is essential when outlining
writer should take time when preparing for
outlining
2. Imperative sentence heading ( begins with the verb; in the
form of request or order)
Examples:
Take time to outline
prepare ideas before writing
3. Variant Heading: