Lecture 3 - Effective Use of PowerPoint

Presentation Skills
Lec 3
Effective Use of PowerPoint
Dr. Arwa Hussein
Dr. Arwa Hussein - 2017

Planning the content of presentations
1. Select the Proper backgrounds; Not too fussy.
2. Beware of spelling mistakes; need more than spell checks.
3. Keep the slides simple;

A. Maximizing Visibility
B. Chose the color
C. Less text
4. Use Visual Aids Effectively; Beware of videos.
5. Dont let the message be overwhelmed by technological

gymnastics.
Planning the content of presentations
Select the Proper backgrounds
Not too fussy.
spelling mistakes
need more than spell checks.
Simple slides
Maximizing Visibility
Chose the color
Less text
Visual Aids
Use Visual Aids Effectively;
Reduce animation.
Less technological gymnastics.

1-Select the proper Background

2-Beware of spelling mistakes
It is not acepted that yuo have any speling
misstakes.

2-Beware of spelling mistakes
It is not acepted that yuo have any speling
misstakes.
It is not accepted that you have any spelling

mistakes.
It is a sign on carelessness and unprofessionalism.
First you should review your slides.
Second Power point already has spelling checker; make
sure to use it.

3- Keep the Slide Simple
B. Chose the color
C. Use Less Text

3- Keep the Slide Simple
Make sure text can be read.

This is a 20 point font

This is a 72 point
Arial 24 ( 1 line spacing)
Font size minimums:
Titles - 40 point
Text in bulleted lists - 20 point
Use of Colors
High contrast
Dark background with light letters
Light background with dark letters OK
Arial 24 (1.5 line spacing)
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

Times New Roman 24 (1.5 line spacing)
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

B. Chose the color
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

B. Chose the color
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

B. Chose the color
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

B. Chose the color
Font size minimums:

Titles - 40 point
Use of Colors
High contrast

Use color combinations that work when projected.

Colors
Blue is one of the most common background colors. It's

calming and conservative. Studies have shown that blue
has the power to slow our breathing and pulse rates. It
works well in relaxed environments with the lights on,
and help promote interaction.
Green: Stimulates interaction and puts people at ease.

It's a friendly color that's great for warmth and emotion.
Green is commonly used in PowerPoint presentations
for trainers, educators.

Colors
Red is one of the most influential colors, but it also
carries negative cultural attachments, so use it carefully.
Red is also a great color for conveying passion. Or
talking about the competition.
Black: A strong and definite color that's often overlooked.

It works well in relaxed environments with the lights on,
and helps promote interaction.
Yellow can create feelings of frustration and anger. While

it is considered a cheerful color, people are more likely to
lose their tempers in yellow rooms and babies tend to
cry more in yellow rooms.
C. Use Less Text
A presentation is not effective when slides are verbose and

filled with lots and lots of text for the viewer to read. This type
of presentation is better suited for publishing a paper or journal
article and is not desirable for an oral presentation. Remember
what a presentation is and what it is not. This type of slide is a
real attention-killer and very difficult for the audience to follow.
C. Use Less Text
A presentation is not effective when slides are verbose and

filled with lots and lots of text for the viewer to read.
This type of presentation is better suited for publishing a

paper or journal article and is not desirable for an oral
presentation.
Remember what a presentation is and what it is not. This

type of slide is a real attention-killer and very difficult for
the audience to follow.
Use Bullet List
Long List distracts the audience.
Limit the number of bullets in a screen to six
Keep each bullet to one line, two at the most.
Bullets allow you to cue the audience in on what you

are going to say.
Cues can be thought of as a brief preview.
This gives the audience a framework to build upon.

Use Bullet List
Characteristics of Good Presentation
Achieves its objectives or outcomes.

Objectives are relevant to the interests, needs and requirements of the
audience.
Content is relevant to the objectives and the purposes of the
presentation.
Well organized and thought out.
Smoothly, professionally delivered using language familiar to the
audience.
Uses high-quality visual aids and handouts.
Fits comfortably within the allotted time frame.
Reflects the polish and professionalism that come from planning and
practice.
This is BAD
Use Smart Art
Shapes

Guidelines for Text
Use only 4-6 lines of text per slide.
Use phrases, not full sentences.
Use Upper Case and Lower Case for ease of reading.
Leave the same space at the top of each slide.
Limit lines to no more than 40 characters.

Caps and Italics
Do not use all capital letters
Makes text hard to read
Conceals acronyms
Denies their use for EMPHASIS
Italics
Used for quotes
Used to highlight thoughts or ideas
Used for book, journal, or magazine titles

4-Use Visual Aids Effectively
Why Use Visual Aids?
They save time and add interest
They improve listener understanding
They improve listener retention
They allow for different learning styles

4-Use Visual Aids Effectively
The benefits of carefully selected and prepared audiovisual aids:
They allow multi-sense learning to take place,

They can be used to introduce new topics and summarize ideas, and
They can be used to clarify complex or multifaceted ideas.
The drawbacks of audiovisual aids may not be as obvious:
They can be boring and overused,

They can be difficult to coordinate into a presentation,
They can be time-consuming to construct, and
they can give the speaker a false sense of mastery of his/her topic
Verbal and Visual Recall
90%
80%
70%
60%
50%
Verbal Only
40%
Visual Only
30%
Verbal and Visual
20%
10%
0%
After 3 After 3
hrs. days
Use of Images
Use one image per slide

Use Two to contrast, but make them big
Do not enlarge small images
Do not distort the image
Draw arrows to point animate it.
Credit the source
author, book/article/website, date, URL
5- technological gymnastics
Dont let the message be overwhelmed by technological
gymnastics.
Beware of animations, It is distracting.
Should enhance, not distract
Should not kill time
Should be subtle
Do NOT use Animation Schemes
Custom Animation only
Use same transition between slides

Use Equations Sparingly
Talk about the equation;

do not read it.

Appropriate File Size
Post on server/Blackboard
Less than 2M if possible
Compress all images
Web format (96 DPI)
End of lecture

Lecture 3 - Effective Use of PowerPoint

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Presentation Skills

Dr. Arwa Hussein

Dr. Arwa Hussein - 2017

2. Beware of spelling mistakes; need more than spell checks.

3. Keep the slides simple;

B. Chose the color

4. Use Visual Aids Effectively; Beware of videos.

5. Dont let the message be overwhelmed by technological

Dr. Arwa Hussein - 2017

Dr. Arwa Hussein - 2017

Dr. Arwa Hussein - 2017

It is not accepted that you have any spelling

Dr. Arwa Hussein - 2017

Dr. Arwa Hussein - 2017

Make sure text can be read.

This is a 32 point font

This is a 48 point font

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Font size minimums:

Text in bulleted lists - 20 point

Dark background with light letters

Light background with dark letters OK

Dr. Arwa Hussein - 2017

Blue is one of the most common background colors. It's

Green: Stimulates interaction and puts people at ease.

Dr. Arwa Hussein - 2017

Black: A strong and definite color that's often overlooked.

Yellow can create feelings of frustration and anger. While

A presentation is not effective when slides are verbose and

A presentation is not effective when slides are verbose and

This type of presentation is better suited for publishing a

Remember what a presentation is and what it is not. This

Long List distracts the audience.

Limit the number of bullets in a screen to six

Keep each bullet to one line, two at the most.

Bullets allow you to cue the audience in on what you

This gives the audience a framework to build upon.

Dr. Arwa Hussein - 2017

Achieves its objectives or outcomes.

Dr. Arwa Hussein - 2017

Use only 4-6 lines of text per slide.

Use phrases, not full sentences.

Use Upper Case and Lower Case for ease of reading.

Leave the same space at the top of each slide.