Accessible Presentations

For MS PowerPoint 2016

Presented by: Valerie East
Learning Outcomes

Create files in an accessible ready format.

Add accessibility features required for users of screen readers.
Convert files to accessible PDF format.
Best practices for sharing class presentations with students.
Resources.
Its Good for Everyone

Student Experience
Accessible to online & mobile learners
Contemporary Learners
Increases Digital Literacies
Sustainability
Paperless working regardless of device
How does Accessibility help students?

Removes barriers for learners with disabilities

Supports learners in reaching their full potential
What impact does a disability have?

Disability Impact
Processing Information Understanding Content

Attention & Concentration Structuring learning

Task completion & Organization Engaging & Participating

Social Interactions & behaviours Performing on exams & tests

Energy & Stress Management Meeting Course Requirements

What impact does a disability have?
What is an Accessible Document?

Structured for effective use by people with disabilities

Assistive Technology can access
JAWS, ZoomText, Kurzweil
Sample Inaccessible Presentation

URL: https://www.youtube.com/watch?v=7sf29lluyeg
Navigation Review

Main Window Areas

Normal, Outline, Master, Comments
Note: Only areas screen readers can see are
Outline (Placeholders)
Notes
Alternative Text
Comments (can be added to export PDF files)
Title

content
Create Slide Deck Quickly

Tip: Use the Outline Tab to Create new slides

Master Slides What are they?

Set of style pages for different layout formats

Change in template design automatically reformats slides
Can create your own master layouts to suit your needs
Can add additional place holders to existing layouts
Why are Slide Layouts Important?

Provide Placeholders which are displayed on the Outline (picked up by

screen readers)
Tip: If text boxes are added in individual slides they do not appear on the
outline and are not read by screen reader.
Explore

Look at the master slides

Add SLC logo
Set Transparent Background
Change the font styles/sizes & see want happens to your slide show
Change a layout format, or create a new layout format
The Importance of Titles

Include titles on each slide

Adds navigation for screen readers
Similar to Headings in Word
Tip: If you dont want to see your title when presenting, put it behind the
image.
The Importance of Titles

Include titles on each slide

Adds navigation for screen readers
Similar to Headings in Word
Tip: If you dont want to see your title when presenting, put it behind the
image.
Reading Order

If text boxes are added in individual slides they do not appear on the
outline and are not read by screen reader.
In PDF, text boxes will be read in the order that you put them in. Check
reading order pane (Home > Arrange > Selection Pane)
Fonts

Styles Serif vs Sans Serif

Size 30 point minimum
Points per page 6-7 max
 Sample Fonts Sizes

This is 40 pt
This is 36 pt
This is 32 pt
This is 28 pt
This is 24 pt
This is 20 pt
This is 18pt
This is 14 pt
This is 12 pt
Sample Font Styles

Serif Fonts Sans Serif Fonts

Times New Roman Calibri
Book Antigua Century Gothic
Palatino Verdana
Century Trebuchet
Brush Script Arial
Colour

Adequate contrast in colour

Dont use colour as the sole method of distinguishing groups
CNIB Clear Print Guidelines
Tables

Create within PowerPoint (dont copy from other files)

Identify the Header Row
Add Alternative Text
Insert a table: click table image below
Charts & Graphs

Create within PowerPoint

Dont copy from Excel
Add Alternative text
For detailed graphs, use the Notes pane to add further details
Why?
Screen Readers and YOU can find the data
Reduces the need for detailed alternative text
Insert a chart: click graph image below
Images

Add alt text for any images that add to content

Identify esthetic images with alt text of Artifact
Be succinct in alternative text
Use Notes panel for expanded description
Tip: Add caption instead of Alt Text
Insert an image: click image below
Multiple Images

Tip: Group the images and add alternative text for the grouping
Insert Multiple Images on this slide
Hyperlinks

Add meaningful & descriptive text to the Hyperlink

Reference actual hyperlink in the Notes panel or after the descriptive text
http://www.sitepoint.com/15-rules-making-accessible-links/
Video

Can now embed videos from files, YouTube directly into presentation
Add captions upon request
Panopto service available
Transitions and Animations

Limit usage of animations

Dont use blinking or flashing as could trigger seizures
Accessibility Checker

Add to quick launch menu

Does thorough test of presentation and identifies errors
Provides description of the error and how to fix it
Sharing / Posting Options

Outline Mode converts into a word

document
Adobe PDF Options
Print as PDF No accessibility
Save as PDF Good Accessibility
Acrobat Tab Best Accessibility
Print as Notes
What should you provide students?

Outline Document
Original PowerPoint
Accessible PDF
Want More Information?

Lynda.com
University of Washington
Penn State University
California State University
Algonquin College
CNIB Clear Printing Guidelines