PROCUREMENT

Presented by:-
Shivangi Singh R020217061
GROUP-5 Anish Dewangan R020217014
Santanu Nag R020217059
Suvam Patel R020217076
Vamsi Kiran Pithani R020217079
What is procurement ?

Procurement means the purchase of goods or

services from external vendors and fulfils the

internal needs of company

SEQUENCING THE PROCESS:

sourcing Determination of Requirement

Obtaining approvals and verification

Preparation of Documents

Finding Vendor

Tendering

Award contract

Confirm Compliance With Requirements PO

Determination of requirement:

PR Purchase Requisition
RFI Request for information
RFQ Request for Quotation
Selection of Vendors
Develop a title for procurement for the purposes of
project identification and a broad scope of work
Estimate financial value of proposed procurement
BOQ Budget order quotation
Estimate the financial value of the proposed
contract for budgetary purposes, based on the
broad scope of work.
Documentation:

Establish applicable preferential procurement policy

Establish contract and pricing strategy

Establish targeting strategy

Establish procurement procedure

Obtain approval for procurement strategies that are to

be adopted

Advertising: (Finding the Vendors)

News papers and other official website

E-mails

Phone calls
Tender Evaluation:
Establish Tender Board

Receive and Record tenders

Commercial and Financial checks

Commercial Evaluation Financial Evaluation

Reference site visits

Supplier presentation and post tender negotiations

Establish Tender Board Tender report and recommendation

Declining Tenders
Tendering (Continued..)

Prepare procurement documents

Obtain approval for procurement documents

Confirm that budgets are in place

Invite contractors to submit tender offers or expressions of interest

Receive tender offers or expressions of interest

Evaluate expressions of interests

Prepare evaluation report on shortlisting process

Confirm shortlist

Invite tender offers from shortlist

Award contract:

Confirm recommendation contained in the tender

evaluation report on the basis of reverse auction

Notify successful and unsuccessful tenders outcomes.

Compile contract document.

Formally accepts tender offers.

Capture contract award data.

Contract Management:

Quality control- test trials

Commissioning

Payment methods services (monthly contract or AMC) or

goods (direct payment)

Inventory control

Supplier management

Spare parts Procurement - breakdowns

THANK YOU