Administering & Proctoring

NYS Assessments 2016

Kerri Bullock
Broome-Tioga BOCES Professional Development & Resource Center
Changes for the 2016
Grades 3-8 ELA & Math Tests

Untimed Tests- Students are to be given as much time as needed

within the confines of the school day.
Math reference sheets for Grades 5-8 will be printed as stand-alone
documents.
All test questions in ELA Books 2 and 3 and Math Book 3 will be
released shortly after the scoring window has ended.
The number of items for both ELA & Math are reduced for this year.
Preparing for Testing

Pages 3-18
ELA Estimated Times

Day/Book Date Item Type(s) Estimated Time

Grades 3-4 Grades 5-8
Day 1, Book 1 April 5 Multiple Choice 60-70 minutes 80-90 minutes

Day 2, Book 2 April 6 Multiple Choice 60-70 minutes 80-90 minutes

Short & Extended
Response
Day 3, Book 3 April 7 Short & Extended 60-70 minutes 80-90 minutes
Response
Math Estimated Times

Day/Book Date Item Type(s) Estimated Time

Grade 3 Grade 4 Grades 5-8

Day 1, Book 1 April 13 Multiple 50-60 minutes 50-60 minutes 70-80 minutes
Choice

Day 2, Book 2 April 14 Multiple 50-60 minutes 50-60 minutes 70-80 minutes
Choice

Day 3, Book 3 April 15 Short & 60-70 minutes 80-90 minutes 80-90 minutes
Extended
Response
Untimed Tests ~ Additional Notes

Students who finish their test before others may check their work
Once students finish working & checking tests, materials are
collected by the proctor
Students may be permitted to read at the discretion of the school.
No talking or other school work is permitted
Once all students are finished, proctors may end the session
Important Notes

Except as noted, all public & charter school students MUST take all parts of
the State tests for their grade level
Test booklets must be administered in sequential order and on assigned
dates
Materials must be collected from testing rooms as soon as the session is
completed
Used answer sheets may not be reviewed, scanned or scored outside of
the official scoring setting or process
Test Security Reminders

Teachers & proctors may not discuss exam items or other specific
exam content online via email or listserv or through any other
electronic means
Teachers and test administrators may not use cell phones or other
photographic devices to duplicate test materials and should keep
their own communication devices put away during exam
administration
Test booklets may not be opened prior to exam administration
Test Security~ Principal Responsibilities

Train all proctors or other school personnel involved with testing in test security requirements
Advise all staff that they are not to discuss test questions or other specific test content with
others
Prior to delivery of secure materials, make arrangements to:
Be notified when the secure materials arrive
Inventory the secure materials- p. 15
Store the secure test materials in a secure location- p. 17

Deliver a copy of the teachers directions (not secure) to each teacher administering the test
Review, comply, and sign the Test Storage Certificate- Appendix B
Review, circulate, and collect signatures for the Deputy and Proctor Certificate- Appendix D
Test Security ~ Proctors

Receive training in administering exam sessions properly and

securely
Review Teacher Directions
Understand security requirements before administering
Read any scripts and directions prior to exam administration
Administer during the assigned testing window
Test Security ~ Proctors

Prepare a secure testing environment- p. 17

Provide required materials
Prevent the use of unapproved materials- pp. 24-25
Review, comply with and sign Deputy & Proctor Certification
Follow procedures for Testing Accommodations for Students with
Disabilities- Appendix G
Ensure the Security of ALL Test Materials

Do NOT:
Leave materials unattended while administering exams
Read, reveal, review contents of the exam materials at any time
Duplicate any portion of the exam, including audiotaping,
videotaping, photographing or photocopying
Remove exam materials from the school without authorization
Read, review or change student responses
Secure Test Environment

Make sure room is well lit, well ventilated and quiet

Make preparations to keep noise and distractions to a minimum
Place Do Not Disturb signs on exam room doors
Clear desks, shelves, under desk areas etc. of all books, papers and other
materials
Completely cover or remove wall charts, graphic organizers, all board work
etc. related to ELA and math
Arrange seating so that students are visible to the proctor at all times. Seating
of students in alternate rows in recommended
Unauthorized Materials

Students may not use any unauthorized notes, printed materials,

scrap paper or tools
Communication devices are prohibited in the exam room:
Cell phones, iPads, tablets, eReaders, iPods, laptops, etc.
Headphones, headsets, earbuds
Any audio or video recording devices
Any use or possession of these devices during testing must be
reported to the school principal
Math Tools

Grade 3 Ruler for all 3 days

Grade 4 Ruler & protractor for all 3 days
Grade 5 Ruler, protractor & Math Reference Sheet all 3 days
Grade 6 Ruler, protractor, Math Reference Sheet all 3 days as well
as Scientific or 4-function calculator for Days 2 & 3
Grade 7 & 8 Ruler, protractor, Math Reference Sheet all 3 days as
well as Scientific or 4-function calculator for Days 2 & 3
Administering the Tests

Pages 19-30
School Administrator Responsibilities

Inventory all test materials

Store secure test materials in a safe or vault
Distribute materials while ensuring test security
Ensure secure test materials remain sealed until the dates in which they will be
administered
Advise all teachers administering and scoring the test that they are not to discuss test
questions or other specific content
Ensure that students are provided allowable testing accommodations as indicated on
their IEP or 504 plan
Ensure that teachers, aides, and assistant receive training on the correct implementation
of testing accommodations
English Language
Arts Test Materials
Mathematics Test
Materials
Supervision of Students
Proctoring ~ Aid To Students

No interpretation or explanation of test questions

No review or commenting on student responses
In response to student inquiries, proctors should advise students to
use their own best judgment
Assistance can only be provided on the mechanics of taking tests:
MC record on answer sheet
Constructed response recorded in test books
Proctoring

Circulate periodically during testing to ensure students are

recording responses in the proper manner and in the proper place
Make sure students are recording MC answers on the answer sheet,
not in the exam booklet
Point out if one or more answers have been left blank or more than
one answer bubbled in for a question
Temporary absence- must be accompanied by a proctor
Proctoring

Evacuation of the building

Student cheating
If suspected, provide a warning
If it continues, report to the principal immediately
Illness during the administration
Excuse until well enough to continue
Closely monitor to ensure that student only continues in part of exam not
complete. Students cannot go back to previously completed questions.
Untimed Testing

Testing Accommodation Extended Time

Supervised Lunch Breaks

Limitations in Timing- Productively working

Make-up Secure Testing

Make-up Windows:
English Language Arts: April 8-12
Mathematics: April 18-20

Make-up Testing:
For students who were absent during the designated administration dates
Can be used to complete initial administration if schools are closed due to an
unexpected event (ie. Power outage)
Concluding Test Sessions

As soon as the testing of each session is completed, the principal must arrange for
the collection and secure storage of all used and unused test books and used
answer sheets.

All of the test questions in ELA Test Book 2s and Book 3s and Math Book 3s will be
released after the scoring window has closed. These books may be used for
instructional purposes after the scoring window has closed.

ELA Book 1s and Math Book 1s and 2s MUST NOT be copied or retained in the
school after testing. They MUST be returned to Questar using the return shipping
materials provided.
After Testing

Pages 31-46
Please Note

Misadministration and/or irregularities in

administration must be reported to the principal

Reporting Irregularities and/or Misadministrations-

pp. 42-44
Destruction of Secure 2016 Test Materials

Return to Questar Store Securely in School or District for

One Year, then Securely Destroy
All used and unused English Language Arts All used English Language Arts Test Book 2s
Test Book 1s and 3s

All used and unused Mathematics Test
Book 1s and 2s
All used Mathematics Test Reference
Sheets (Grades 5-8)
All used Mathematics Test Book 3s
All used answer sheets after their return
from the scanning centers

Unlike in past years, the Department will be releasing all of the test questions in
English Language Arts Test Book 2s and 3s and Mathematics Test Book 3s shortly
after the scoring window has ended. These books may be used for instructional
or staff development purposes after the scoring window has closed. (p. 41)
Packaging Answer Sheets

RIC Tutorial Videos:

ELA Tests:
https://drive.google.com/folderview?id=0B65wv5V88XWffmszUGppekJDOUcwbDRJalFRO
DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM
Math Tests:
https://drive.google.com/folderview?id=0B65wv5V88XWffmszUGppekJDOUcwbDRJalFRO
DVJbG1meXJGTllSOHVzNFFhbV9ZcTJESDQ&usp=sharing_eid&invite=CPKrl-kM
Answer Sheet Handling
Answer Sheet Handling
Answer Sheet Handling
Test Integrity Considerations During
Untimed Tests
Additional Consideration

Collection of exams:
Who will collect them?
When will they be collected?
How will all tests that were distributed be accounted
for?
Further Information

Further information regarding NYS 3-8 ELA and

Math Tests can be found in the School
Administrator Manual for 3-8 ELA & Math

http://www.p12.nysed.gov/assessment/sam/ei
/eisam16.pdf
 Kerri Bullock
(607)766-3766
Questions? kbullock@btboces.org