Prepared by:

Lee Daryl Realista

 An organizational chart is a pictorial
representation of a company's structure and
reporting relationships. This chart can provide a
great deal of information and may help
organizational members understand the overall
structure of the organization and its strategy.
 Organizational charts are constructed,
including the software that can be used
to create them; what information the
organizational chart provides; the
benefits of making the chart available
inside and outside of the organization;
and the circumstances under which a
chart is likely to change.
 Organizational structure provides guidance to all
employees by laying out the official reporting
relationships that govern the workflow of the
company. A formal outline of a company's structure
makes it easier to add new positions in the company,
as well, providing a flexible and ready means for
growth
Slide Title

All organizational charts have similar elements

that allow them to be easily interpreted and
understood by people inside and outside of the
organization. Charts consist of shapes and lines
that represent work units and their hierarchy.
 The basic building block of an
organizational chart is the rectangle,
which can represent a person or a work
unit (e.g., a department).
 If a rectangle is divided, and two or more names
are in it, this may indicate job sharing or that
multiple people are responsible for the outcomes
associated with this position. In the figure, W.
Allen and P. Lloyd are comanagers in one area of
the Production and Services Marketing
Department, where they have a job sharing
arrangement and each works part-time hours.
 The boxes may contain as much or as little information as
the organization prefers. They may include a job title, an
employee's name, an employee's department, or even
information such as job tenure, education, or salary.
Alternatively, a chart may be created without rectangles,
with names or titles standing alone.
 Rectangles on an
organizational chart are linked
with solid or dashed lines. A
solid line indicates a formal,
direct relationship and a
dashed line indicates that one
employee or department
advises another or has some
other sort of indirect
relationship.
 When lines represent a tree structure
when two or more rectangles are linked
to another with multiple linesthis
indicates that several individuals or
departments report to one supervisor.
For instance, the tree structure
represents the relationship between the
CEO and the three top managers who
report to the CEO. Finally, a rectangle
that is attached horizontally outside of
the vertical hierarchy typically indicates
an assistant or staff person. In the
example, this is represented by the
executive secretary to the CEO.
 While organizational charts can be created by
hand, most are created using computer software.
Although it may be labor intensive, organizational
charts can be created using drawing tools in a
word processing program. Microsoft's PowerPoint
presentation software allows for the creation of
organizational charts, although there is little space
available to create large charts.
 Organizational structure improves
operational efficiency by providing
clarity to employees at all levels of a
company. By paying mind to the
organizational structure, departments
can work more like well-oiled
machines, focusing time and energy
on productive tasks.
 An organizational chart is of great support to create
and define the organizational structure, so that the
business objectives may be accomplished accordingly
and yet successfully. It not only helps in dividing the
functions of an organization in an appropriate manner,
but it also aids greatly in developing the structure of
reporting while guiding the employees properly, as the
connecting lines on the chart show who is accountable
to whom and who is in charge of what department.