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TEST ADMINISTRATION
GUIDELINES
National Education Testing and Research Center
Department of Education
Acronyms
SDS -Schools Division Superintendent
DTC -Division Testing Coordinator
PSS -Private School Supervisor
SH -School Head
STC -School Testing Coordinator
CE -Chief Examiner
RS -Room Supervisor
RE -Room Examiner
LRN -Learner Reference Number
TMs -Test Materials
TB -Test Booklet
SAS -Scannable Answer Sheet
EH -Examiners Handbook
SSH -Scannable School Header
ETRE -Examiners Transmittal Report Envelope
CETRE -Chief Examiners Transmittal Report Envelope
2
COR -Certificate of Rating
RESPONSIBILITIES OF THE
TESTING STAFF
3
Roles of the Regional Testing Coordinator
(RTC) in the Conduct of the NCAE and NAT
DTC PSS
School Level
Room Supervisors
RE 1 RE 2 RE 3 RE 4 RE n
5
*Assignment of the testing staff shall be done by the
Schemes in the Assignment of Room
Examiners
Small
Teachers from big public Big private
3 schools may be dispersed in
small private schools.
public (many)
2. On behalf of the SDS, the DTC chooses REs who are credible,
trustworthy and with testing experience.
4. Prepares and provides the DTC with the enrolment data on private schools
to be tested, which will be used in the budget preparation and submitted to
NETRC for the preparation of TMs.
5. Assists the DTC in the echo-orientation in the Division Level for private
schools.*
6. Closely supervises the delivery and retrieval of TMs on testing day and
assists the DTC in the accounting of TMs.
3. Assigns a room where all REs can be met before and after
the test administration (distribution room);
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10.Orients every teacher in his/her respective school on the
The Room Examiner
9. Accomplishes Form 7.
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The Room Supervisor
1. Monitors the conduct of the test administration in a testing center with 5 or
more testing rooms (NCAE).
2. Checks if the REs adhere to the instructions in the EH.
3. Collects all unused SAS from every RE at the time when the examinees are
answering the last subtest in the morning session and to indicate in Form
3 the serial numbers of unused Test Booklets and Answer Sheets.
4. Counts and double counts the TBs per pack and the number of ETREs.
Notes:
5. The RS must come from another school other than those schools where REs
shall be assigned.
6. The number of RSs assigned in a testing center will depend on the number of
examinees in an examination room.
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16
The Monitors
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Orientation at the Division Level
This is primarily aimed to orient all the testing staff in the
NCAE administration. But due to budgetary constraints only
one representative per school is authorized to attend--either
the SH or the STC. However, a 100% attendance is imposed
for the school representative. Sanctions should be meted for
non-attendance.
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Guidelines in the Preparation of
Enrolment Data
Type of
School
2015-2016
City / Enrolment
Divisio Municipalit Legislat Divisio (Public or Name of (G9)
Region n y ive n Private) School School
District Code ID
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Guidelines on the Use of School IDs
1. BEIS and NETRC are using similar School IDs both recognized
by the Department;
4. In case there are several School IDs for one school, follow the
School ID indicated in the Scannable School Header (SSH) and
check the correctness of School ID in the TMs received.
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Discrepancy in the School ID
(School Header vs. EBEIS)
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Guidelines on the Use of
Learner Reference Number (LRN)
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TEST ADMINISTRATION
GUIDELINES
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Pre-Test Guidelines
Concern Guidelines
Distribution Time Early in the morning of
for the Test Examination date in nearby
Materials (TMs) schools
A day before the Examination date
to far schools or earlier to far flung
schools
Preparation of Only 30 chairs should be
Classrooms contained in the Examination
Room, well-spread.
Test Administration.
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Pretest : Entrance and Seating
Arrangement
Note:
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Filling Out the Scannable School
Header (SSH)
100% 1 0 0
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Filling Out the SSH
Nominal counts of Data. Start filling out the last box
for ones, next box for tens, next third box from the last
is for hundreds, and so forth (zeroes have to be filled
out for the empty boxes).
Example: An enrolment of 203 is filled out as:
0 2 0 3
A. Test Booklets
Test Booklet Allocation
TB1 NCAE Core
(comprising EDQ, 50%
Core and OIISSS)
TB2 NCAE
50%
Tracks
B. Scannable Answer Sheets 100%
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On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer
Sheets (SASs) may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the
list of actual examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank (Photocopied).
Sample: Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No.1 016657
TB No. 2 016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
*with modifications
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The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
ADDRESS: ____________________________________________________ Number of Males: ______ Number of Females: ______ Total: ______
1 16
2 17
3 18
4 19
5 20
6 21 38
Form 2
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Form 3
40
Form 4
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Forms 5 and 6
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Form 7
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Room Examiners Transmittal Report
Envelope
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Chief Examiners Transmittal Report
Envelope
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THE FORWARDER OF TEST
MATERIALS
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Dealing with the Forwarder of TMs
4.2 The next division to receive the TMs from the Forwarder should be
alerted by the Division immediately after receiving its TMs while
informing also the Forwarder that the next division to receive has
been alerted already.
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TMs for Retrieval by the Forwarder
Reminder:
Dont mix-up TBs with ASs. There are two separate 50
warehouses for these TMs. Otherwise, misplaced TMs will
Oath of Confidentiality
____________________ ____________________
Print Name and Sign Print Name and Sign
____________________ ____________________
Date Date
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RE-ISSUANCE OF NCAE
COR
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NCAE COR Request Form
NAME: (Surname, First Name, Middle Name)
SCHOOL NAME:
SCHOOL ADDRESS:
REGION: DIVISION:
CONTACT NUMBER:
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THE EXAMINERS
HANDBOOK
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NCAE Test Administration Scheme: Swapping of TBs
ODD EVEN
AM Session
AM Session
Booklet 1
Booklet 2
(EDQ, RC, MA,
(HUMSS, STEM,
AM VA, SA, LRA,
ABM, TVA)
OIISSS)
Even-numbered
Odd-numbered
rows
rows
PM Session
PM Session
Booklet 1
Booklet 2
PM (EDQ, RC, MA,
(HUMSS, STEM,
VA, SA, LRA,
ABM, TVA)
OIISSS)
Odd-numbered
Even-numbered
rows
rows
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On the Storage of Examiners
Handbook and Replicas of Name Grid
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