Grant Writing:

Travel Grants
Wednesday 16th April 2008

Dr Gwen Averley
Research Funding Development Manager (RFDM)
FMS
gwen.averley@ncl.ac.uk
0191 222 7460
 Overview

Types of travel grants available

Things to consider
Criteria of assessment
Worthwhile experience
How to find travel grant calls
Examples of grant calls
 Types of Travel Grant

To present at a conference in the UK or overseas

To learn a technique in the UK or overseas
To visit another lab in the UK or overseas
 Things to consider (1)
What might you have to supply?
References / Letters of Support from Head of School / Supervisor / Supervisor of
the host lab you may be asked to draft these letters
The abstract / research to be presented at the meeting
Description
of your research project
Planned training or course
Planned work in the host laboratory and reasons for wishing to work with this particular
group
CV
Publications
Copies of qualification certificates
Costs of travel, conference, etc., and proof of expenditure
Submit final report
 Things to consider (2)

Check the deadline for application in relation to the conference date

Sometimes only one person per laboratory may apply
This may be the start of a long-term relationship with this funder
Remember to acknowledge the funder on any poster or presentation
 The Judging Criteria of Travel Awarding Funders

The Funder / Societys priorities

Scientific quality
Originality of current and planned research
Importance and timeliness of the research
The importance / relevance of the meeting to the applicants field of research
Scientific standard of the home and prospective host labs
The potential of the applicant
Candidates achievements to date
measures of esteem prizes, seminar invites, etc., publications
The benefit of the travel to the applicant
development of research
career progression
opportunities for collaboration
networking
Value for money
e.g. combining attendance at conference with a visit to a lab or potential collaborator
e.g. sought contribution towards costs from other sources
Evidence of good planning, financial responsibility and measurable outcomes
 Quote 1

From Mainz to Stanford

I profited considerably, both personally and

scientifically, from my stay in Stanford. I found it
very impressive to work in such a first class and
ambitious group. My experience in this
laboratory has confirmed my intention of
remaining in science.

Dr. med. Karsten Weller

 Quote 2

From Hannover to Boston

I highly recommend this kind of laboratory visit to
everyone during their PhD project. It is not simply
beneficial for the project and a new experience, but also
made my decision to do a postdoc outside Germany
easier. I found it also very encouraging that 80% of my
laboratory colleagues at Harvard Medical School had
young children and that the women were still working
with the help of their partners and private day-carers.
Having a family and working at the same time was
deemed perfectly normal and socially acceptable.
Imke Schulte
 Quote 3

From Jena to Kentucky

I am very glad to have been given that unique

opportunity! In the host laboratory, I was expected to
plan my experiments, to come up with and consider
hypotheses and to research information by myself. I
thus learned a lot more than laboratory techniques. I
also expanded my personal skills - and the
experience of living in another country and working
in an international, intercultural team was very
important to me. I would not have liked to miss it!

Anne Jansen
 Quote 4

From Hannover to New York

It was very important to me to be forced to speak

scientific and medical English at such an early stage
of my career. Besides the science related to my
project, I gained insight and experience in planning
further steps in ongoing projects and in establishing
a new project. This stay abroad also gave me a
different perspective on the situation in Europe and
increased my personal confidence, my social and
interactive skills.

Jrn Tongers
 Quote 5

From Erlangen to Glasgow

This visit provided me with the opportunity of

forging links with internationally renowned
scientists important to my future
professional career. Furthermore, the training
prepared me for a potential postdoctoral
training in an English-speaking country.

Daniela Kosmides
 Quote 6

From Leipzig to Helsinki

This experience was incredibly valuable and I
realized the importance of Academic Schools for
hands-on training and enabling direct exchange of
ideas which is indispensable. I have progressed
vastly in my own thinking and have benefited from
the close personal bonds that I was able to forge
with teachers and students alike. The input was
enormous and I was exhausted after the ten days,
but it was worth every minute.
Nikolaus Steinbeis
on the Helsinki Winter School of Neuroscience
 Grant alert websites 1:

http://www.rdfunding.org.uk/
 Grant alert websites 2:

http://www.researchresearch.com
 Sample travel grant calls
In alphabetical order of funder
Arthritis Research Campaign
Biochemical Society
Boehringer Ingelheim GmbJ
Brain
British Association for Cancer Research
British Infection Society
European Society of Clinical Microbiology and Infectious Diseases (ESCMID
European Association of Experimental Social Psychology )
Federation of European Microbiological Societies (FEMS)
Foundation for the Sociology of Health and Illness
Genetics Society
Nutrition Society
Physiological Society
Royal Society
Society for Experimental Biology
Society for General Microbiology
 Arthritis Research Campaign Travel Support
http://www.arc-research.org.uk/forms/arctravelsupport.asp

current or recent grant holders can apply for travel awards for research staff
employed on the grant or working in their laboratory to attend
national/international scientific meetings to present arc-supported work

500 pa for PhD studentships

submit at least one month before meeting, with abstract of work to be

presented

can be for meetings up to 2 years after the termination of the grant

 Biochemical Society General Travel
https://www.biochemistry.org/admin/forms/travel/generalgrantapp.htm

To attend society meetings

For short visits to other labs
Priority to young postdocs, exceptionally awards made to postgrads in third
year
Must have been a member for at least one year
Not eligible if awarded a travel grant within last 2 years
Usually for a proportion (25-40%) of the projected costs
Up to 500, exceptionally 750
Only one application from the same lab/department to the same meeting
 Boehringer Ingelheim GmbJ Travel Allowances
http://www.bifonds.de/cgi-bin/show.pl/travel_grants/travel_grants.html

For junior researchers pursuing experimental projects in basic biomedical

research
For European citizens working in Europe and overseas, and non-European
citizens to work in Europe
PhD students under 31 years, postdocs under 33 years, graduates not yet
started PhD
Grants for short-term visits up to 3 months
To learn clearly-defined methods for you or your research lab by visiting
another lab or by attending research-orientated courses
To enable graduates from abroad and their potential PhD supervisors
BEFORE embarking on a PhD thesis short project, circa 4 weeks
NOT for conferences, workshops, courses arranged by companies, applied
research
Final report about 2 months after return home
 Brain Travel Grants
http://www.brain.ac.uk/Grants%20and%20Announcements.html

For clinical and non-clinical neuroscientists, under 40 years

Based in the UK
To attend and present original work at scientific meetings
Research visits to labs or clinical departments
A maximum of 3 separate awards available to each applicant, with not more
than one award in any 12 month period
Up to 400-800 depending on destination
Unlikely to meet whole costs and encourage applicants to seek part funding
from other sources
Letter of invitation from host lab or copy of submitted abstract
Apply at least 2 months before planned date of departure
Submit a short report within three months of the meeting/visit countersigned
by their sponsor
 British Association for Cancer Research Meeting
Bursaries
http://www.bacr.org.uk/fellowshipsbursaries/fellowshipsbursaries.asp

Applicants should have been a member/member-elect for one year

Preference given to those who combine the attendance at the meeting with
a visit to a lab, a meeting with a collaborator, etc.
Preference to those who have not recently received funding from EACR
Up to maximum 800, but encourage applicant to seek additional awards or
support from their home institution
Submit written report of their travel/meeting after their return that may be
published in the Associations newsletter
 British Infection Society Travel Awards
http://www.britishinfectionsociety.org/research/funding/grants.aspx#BTA

For UK and Ireland-based clinical and non-clinical trainees in infection or

infection-related specialties
For travel to major national or international meetings, in particular, ASM,
ICAAC, IDSA, and ECCMI where abstract already accepted
Up to 500 claimed in arrears
Supply letter of acceptance, name of conference, abstract and 2-page CV
 European Association of Experimental Social Psychology
Postgraduate and Postdoctoral Travel Grants
http://www.eaesp.org/activities/own/grants.htm#postgraduate

Short visits of postgrads or postdocs to departments elsewhere in the world

to conduct new research, complete ongoing projects, or undergo training in
a particular methodology or technology
Participation of postgrads and postdocs in meetings, conferences or
summer schools (co)sponsored by EAESP
For postgrads and postdocs (within 36 months of completing PhD)
Maximum of one bursary as a postgrad and one as a postdoc
Academic and financial need preference for countries/departments which
have limited access to travel funds and whose infrastructure or training
facilities are less well developed than elsewhere
Up to 800
Report on short visit (not required for meetings and conferences) within 3
months of return
 ESCMID Travel Grants for Training in Foreign
Institutions
http://www.escmid.org/sites/index_f.aspx?par=4.1

European Society of Clinical Microbiology and Infectious Diseases

ESCMID Travel Grants for Training in Foreign Institutions
For young graduate European scientists or physicians (under 41 years)
working in the fields of clinical microbiology and infectious diseases for short
term training in a foreign lab, university or hospital
Up to 600 EUR or 1,000 EUR (in, outside Europe)

Attendance Grants for ESCMID Postgraduate Education Courses

For young European scientists (under 41 years, trainees in clinical
microbiology and/or infectious diseases) to attend an ESCMID Postgraduate
Education Course free tuition and/or travel grants
 Federation of European Microbiological Societies (FEMS)
Young Scientist Meeting Grant (YSMG)
http://www.fems-microbiology.org/website/nl/page19.asp

FEMS Meeting Grant awarded to conference organisers, this is a bursary

scheme for young scientists (60% of the fund for young scientists, 40% for
invited speakers). The Meeting organisers to select the YSMG grantees
based on criteria defined by the meeting
Grantee must be
Member of FEMS or recommended by a member
Under 36 years at the close of the meeting
A working microbiologist
Presenting author of the abstract

Minimum 250 EUR, maximum 600 EUR, plus a waiver of a percentage of

the registration fees
 Foundation for the Sociology of Health and Illness
http://www.shifoundation.org.uk/travel.html

Up to 750
Registered part-time or full-time for a masters or PhD in a UK university
Do not have to be a UK or EU citizen
Conference should be appropriate for a medical sociology paper
Applicant should (co)/present the paper
Must supply documentary evidence of acceptance when applying for
reimbursement
 Genetics Society Travel Grants for Junior Scientists
http://www.genetics.org.uk/travel_grants

For postgrads and postdocs (within two years of viva) who have been
members for at least one year
Up to 300 to attend conferences in the area of genetics that are not
sponsored by the Genetics Society
Maximum of one grant every 3 years to a junior scientist
May be asked to write a short report for the Society newsletter
 Nutrition Society Travel Grants
http://www.nutritionsociety.org/index.php

To attend meeting in the UK and overseas

350 for overseas meeting, 125 for UK meeting over a 3 year period
May take either the full amount for one meeting or only part of it and keep a
sum in reserve for another meeting within the 3 year period
Must supply proof of attendance at the meeting
Must have been a full member of the Society for at least 2 years, with 2
years of student membership counting as one
 Physiological Society Travel Grants
http://www.physoc.org/site/cms/contentCategoryView.asp?category=348

Up to 600 for ordinary members, up to 400 for Affiliates

To attend and present at a scientific conference
To visit another lab for collaborative research or to acquire/teach new
techniques
To attend a practical workshop or training course
Must not have received travel grant funding within the last 12 months
Affiliates first application must be to attend an event sponsored by the
Society
 Royal Society Conference Grants
http://royalsociety.org/funding.asp?id=2348

Open to postdoctoral level or above in the UK, must hold a permanent or

fixed term contract in an eligible organisation
To present or chair a session at an overseas conference
For all countries outside the UK
Funding available for a maximum of 10 days, covers international airfares,
registration and subsistence, and childcare if appropriate
Must be on a subject within the natural sciences. The Royal Society does
not cover social sciences or clinical medical research
Can submit one application per round and can only receive one grant from
this scheme within any calendar year
Cannot hold a short visit award over the same period
 Royal Society Short Visits from the UK
http://royalsociety.org/funding.asp?id=2118

To support new and on-going international collaborations

To initiate one-to-one collaborations, explore opportunities to build lasting
networks and gain access to complementary equipment, data, observations
and ideas
Open to postdoctoral level or above in the UK
Outgoing short visits available for all countries except the USA
Funding for up to a maximum of 12 weeks and covers international airfares,
local travel costs and subsistence costs only
Must be planning a collaborative visit with a named scientist who will be
hosting the visit
Is for only one visit (use Joint Project scheme for multiple visits)
Must be on a subject within the natural sciences. The Royal Society does
not cover social sciences or clinical medical research
Both scientists must have completed a PhD or have extensive experience at
an equivalent level
 Society for Experimental Biology
Company of Biologists Travel Grants
http://www.sebiology.org/membership/Grants.html

To support biologists to attend a conference or gain research experience in

the UK or abroad
Must be a member of the Society for Experimental Biology
Must be a postgrad or postdoc (up to 3 years post PhD)
Maximum for home country 250, for overseas 500
Only one person per laboratory may apply for an overseas visit
Will not fund applications made retrospectively
 Society for General Microbiology
Postgraduate Student Meetings
http://www.sgm.ac.uk/grants/pg.cfm

For SGM postgraduate student members to attend one Society meeting

each year
For full-time postgraduate students (PhD or Masters) who are paid-up
Postgraduate Student Associate Members of SGM
Must reside in a European Union country
No retrospective claims will be accepted
 Society for General Microbiology Scientific Meetings
Travel Grants
http://www.sgm.ac.uk/grants/smtg.cfm

To support early career microbiologists to present work at scientific meetings

in the UK and overseas
Must be paid up member of SGM of at least 3 months
Must be registered for a PhD in the EU, or within 3 years of first postdoc
position in the EU, or a graduate scientist within 3 years of first appointment
to a microbiological post in the UK or Eire; a university lecturer within 3
years of appointment to their first post in the UK or Eire
Grants may also be used to suport attendance on a short course (less than
3 weeks)
Not eligible if received SGM travel grant in last 12 months
Grants are not intended to cover the full costs
Up to 200 for home country, 350 to another European country, 500 for
travel outside Europe
This is not for attendance at SGM meetings (another funding stream for this
for postgrads)
 Newcastle University Graduate School Travel Fund

The Graduate School will fund up to 300 travel once in the period of
postgraduate study, competitively awarded
It may be best to save this up, as matching funding to leverage a travel
application elsewhere to attend an expensive, prestigious meeting overseas