Chapter 12

Reference Documents=
During the normal course of business, repetitive periodic
accounting transactions must be processed. Many of
which contain a large number of line items. To minimize
input errors and data entry time, the system offers
several solutions to repetitive document posting.

Chapter Objectives
Provide an understanding of Reference Documents.
Compare and contrast the advantages and
disadvantages of each type of Reference Document.
Create each type of Reference Document

4.6fi_12.1 Reference Documents

 Solutions to Repetitive Postings

COMPLEX POSTING
Recurring Documents
Sample Documents
Account Assignment Model
ENJOY POSTING
Account Assignment template

4.6fi_12.2 Reference Documents

 Recurring Document
(Recurring Entry)

Posting
Key

Account Cannot
Change

Amount

4.6fi_12.3 Reference Documents

 Recurring Document
(Recurring Entry)

Procedure Steps
1) Enter data
2) Run Recurring Posting Program
3) Execute batch input session
(Accounting Document created)

4.6fi_12.4 Reference Documents

 Recurring Document (Recurring Entry)
Features

4.6fi_12.5 Reference Documents

 Sample Documents

Characteristics of a sample document:

Only the amounts can be changed
Line Items can not be added to the Sample Doc itself
Only one can be used in an actual posting document
Does not have to be a balanced entry
Uses a special Document Type (X2)

4.6fi_12.6 Reference Documents

 Account Assignment Model

Characteristics:
Flexible
All fields can be changed
Line items can be added
More than one at a time can be used
Does not have to be complete
Named by the user

4.6fi_12.7 Reference Documents

 Flexibility of Account
Assignment Model
Account Assignment Model (template)

Header
Account PK Amount
Line item 1 xxxxxxxxxx 50 1500
Line item 2 xxxxxxxxxx 40 1500

Copy

Accounting Document

Header
Can
Account PK Amount Be
Line item 1 xxxxxxxxxx 50 3000 Edited
Line item 2 xxxxxxxxxx 40 3000

4.6fi_12.8 Reference Documents

 Account Assignment Model
Document Entry

Menu Push Posting

Path Or Button Or Key 00

Account Assignment Model Identification

Currency
Company Code
Account PK Amount
Line item 1 xxxxxxxxxx 50 1500
Line item 2 xxxxxxxxxx 40 1500

4.6fi_12.9 Reference Documents

 Multiple Models within
One Document
Document
Account Account Assignment Model 1
Assignment
Models Account Assignment Model 2
Account Assignment Model 2
Account Assignment Model 3
Account Assignment Model 4
Manual Entry

4.6fi_12.10 Reference Documents

 Account Assignment Template
for Enjoy Posting

Characteristics:
Flexible
Does not allow user-defined screen templates
All fields can be changed
Line items can be added
More than one at a time can be used
Does not have to be complete
Named by the user

4.6fi_12.11 Reference Documents

 Other solutions to Repetitive
Postings
1. Post With Reference

A similar document has been posted previously

The Document Number is known

2. Hold / Set Data

Hold Data: Data from the previous transaction is defaulted and is editable
Set Data: Data from the previous transaction is defaulted and is not editable

4.6fi_12.12 Reference Documents

 Reference Documents - Chapter
Summary
Key Terms:
Reference Documents
Recurring Document (Recurring Entry)
Sample Document
Account Assignment Model
Account Assignment Template
Hold / Set Data

4.6fi_12.13 Reference Documents