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Presented by:
Greg Martinez
Paula Erickson
CSU Chico
SAP AG
Overview
Review of Organizational Elements and Master Data
CSU Chico
SAP AG
Organizational Areas in R/3
Sales Accounting
Sales organization Company code
PS
Purc.organization Controlling area
Warehouse Prof.segment
SAP AG
Organizational Structures: Accounting
Operating
Operating concern
concern
IDEA
IDEA
Fin.mgt area
Controlling
Controlling area
area
1000
1000
1000
Company
Company code
code Company
Company code
code Company
Company code
code
1000
1000 1000
1000 2000
2000
Business
Business Business
Business Business
Business Business
Business Business
Business
area
area 4000
4000 area
area 6000
6000 area
area 1000
1000 area
area 2000
2000 area
area 4000
4000
CSU Chico
SAP AG
Organizational Structure: Logistics
Controlling
Controlling area
area
1000
1000
Purchasing
Purchasing organization
organization Company
Company code
code Sales
Sales organization
organization
1000
1000 1000
1000 0001
0001
Sales
Sales path
path Division
Division 06
06
01
01
Division
Division 08
08
Valuation
Valuation level
level
Plant 1200 Plant 1300
CSU Chico
SAP AG
Organizational Elements and
Master Data
Division -(SD) Based on responsibility for sales or profits from
salable materials or services
SAP AG
Organizational Elements and
Master Data
Business Area - (FI) Represents a separate area of operations or
responsibilities within an organization. Can have several Company Codes
CSU Chico
SAP AG
Master Data Central Functions
Classes
Characteristics
Object dependencies
Documents
Purchasing Treasury
Material
WBS
Activity master Commt
Vendor item
Purc.info record
Network
Maintenance Person
CSU Chico
Work center Qualification
BOM profile
PRT
SAP AG
Controlling
Management
Levels Result
Controlling
Fd Bu Plan
Ac omm t
s c dg e
tu t
al
Execution Resources
Value Time
SAP AG
Project Tasks
Cross-department Sales Accounting
Purchasing Production
Hierarchy
of tasks Agreements
Resources Costs
CSU Chico
SAP AG
Overview of Projects
Tasks with particular characteristics
Complex, unique, and involve a high degree of risk
Limited duration, and cost and capital intensive
To execute a project:
Need a project-specific organizational form
Must describe the project objective
Structure the project activities you want to perform
Structured according to:
How it is organized using Work Breakdown Structure (WBS)
The processes involved using Networks
CSU Chico
SAP AG
Project System
PS
Use Functions Views
- Materials
- Investment - Structures Management
- Marketing - Time scheduling - Cash Management
- Make-to-order - Project plannimg - Resources
production board - Operating results
- Asset - Cost planning - Controlling
construction - Financial data - Periodic processing
- Shutdown - Budget - Configuration
- Services - Info system - Workflow
- Plant - Investment
maintenance Management
-R&D
- EDP projects
CSU Chico
SAP AG
Integration
SD PP
Quotation Plan order
Order Production order
Billing Settlement
document
MM CO
Purchase requisition
Order
Purchase order Surcharges
PM FI AM
SAP AG
Integration of Financial Data
MM FI
PS
Financial
budget
Revenue
> 3.0 Invoice
Sales Down issue Bank
Quotation Down Delivery Payment
order payment clearing
> 3.0 payment
SD request FI
CSU Chico
SAP AG
Integration Example: Vendor Down
Payment Purchase
order item
Payment
Difference between Down payment
invoice and down request
payment clearing
Invoice
CSU Chico
SAP AG
Integration Example: Purchasing
Purchase
requisition
BE
?
=
Invoice Bid
verification invitation
Goods Entry of
receipt quotation
SAP AG
Function Model (5)
Status/ Structuring Structuring Planning Approval Execution Closing
Phase
Costs
Concept Structure Dates Budget Actual data Settlement
Project
definition
...
...
...
costs, revenues
Commitment,
Settlement
Budgett
Work Costs
Dates
breakdown
structure
Settlement
...
Release Confirm-
Network mation
PP
order
TIME
CSU Chico
SAP AG
Operative Structures in Projects
WBS
Network
Project definition
CSU Chico
SAP AG
Operative Structures in Projects
Project definition
Defines task to carry
Contains data which is binding on the whole project
such as start and finish dates and organization data
WBS is the model of the project
Project services to be rendered in graphical form
Operative basis for cost planning, time scheduling, and budget
allocation in projects
Network reproduces the activities from the project
Operative basis for the planning and control of dates, costs and
resources (personnel, machines, PRTs, materials)
CSU Chico
SAP AG
Master Data
Project definition
1:N
1:N
Budget Dates
Costs Resources
Basic dates Resource costs
CSU Chico Basic dates
Organizational units
SAP AG
Project Definition March
31
April
6
Dates
Basic dates for
entire project
April
7
Default values Planning
Company code parameters
Currency For dates
Settlement rule For costs
Organizational
outline
CSU Chico
Controlling area
SAP AG
Projection Definition
First Step in creating a project
Default values that are copied into the new WBS elements
you create for this project
CSU Chico
SAP AG
Work Breakdown Structure April
7
Dates
Basic dates
Scheduled dates
Actual dates
Costs Budget
Planned costs
Original budget
Actual costs
Release budget
Purchase
order
CSU Chico
SAP AG
Work Breakdown Structure
WBS Elements
Can be:
Tasks
Partial Tasks which are subdivided further
Work Packages
Start and finished dates
CSU Chico
SAP AG
Structure of a WBS
Currency
CSU Chico
Subproject
SAP AG
Network
Internal processing
Work
Dates
Costs
April
7
Scheduling
External processing
Relationships
Constraints
Services
Dates
Floats
Costs
Critical activities
Controlling Material
Purch. parts / assemblies
Earned value reports Dates
Capacity load
Costs, commitment
Periodic processing
CSU Chico Surcharges
Settlement
SAP AG
Network
Networks represent processes or task in a project
Activities
Relationship
The Network Header contains data required for the entire network
CSU Chico
SAP AG
Network
Question that are answered using network information
Relationships
FS (finish-start) FF (finish-finish)
CSU Chico
SAP AG
Structure of
Network header
a Network
External General
processing costs activity
Documents
Services PS texts
External Internal
processing processing
Int. processed
Milestones element
Ext. processed
Internal element
processing
Gen. costs
Material components
element
Production resources/tools
Qualification
CSU Chico
SAP AG
Relationships
Production Assembly
FS relationship
Purc.order
Design
SS relationship
Purc.order
BOM
Design
FF relationship
Work
scheduling
Acceptance Start
SF relationship CSU Chico -up
SAP AG
Work Breakdown Structures and
Networks
WBS Network
13
13 1000
1100
1100
1050
1050 3000
3000
13-1
13-1 13-2
13-2 13-3
13-3 13-4
1060
1060
CSU Chico
SAP AG
Planning (Cost and Dates)
Various ways of planning dates
Types of dates
CSU Chico
SAP AG
Planning (Cost and Dates)
Plan cost at different levels of cost planning
CSU Chico
SAP AG
Approval (Budget)
Approval Phase
CSU Chico
SAP AG
Execution (Actual data)
Actual dates and costs are confirmed
system checks the dates of the WBS element and set actual
dates
Tolerance limits
Integration
CSU Chico
SAP AG
Closing
Project closing
CSU Chico
SAP AG