EMPOWERED MARKET RESEARCH

THROUGH FPDS & DSBS

Lets Go Beyond FBO

Presenter:

Randall Johnston
Deputy Area Director, Area 2
U.S. Small Business Administration
Office of Government Contracting
(202) 503-6853
randall.johnston@sba.gov
 MARKET RESEARCH
USING FPDS & DSBS
Todays market research needs to use current
and valid sources when assessing the supply
chain. There are no better sources than the
Federal Procurement Data System or FPDS and
SBAs Dynamic Small Business Search DSBS
tool when trying to find sources of
supply/services for Government procurements.
FPDS and DSBS importance is supported by OMB,
OFPP, and all Federal agencies that analyze
buying trends, obtain needed contract data for
strategic analysis, and small business goaling.
We will first address each database for this
training session.
MARKET RESEARCH USING
FPDS
The Federal Procurement Data System (FPDS)
website is located at:
https://www.fpds.gov/fpdsng_cms/index.php/en/
and you can use this database while following my
presentation.

FPDS data is a tactical & strategic market

research tool.

Either register as a user to query live

procurement data with the enhanced ability to
save reports, or simply use the
ezSearch tool at the start of the FPDS home
MARKET RESEARCH USING
FPDS
FPDS data provides contract history for
acquisition team, contracting officers, and the
small business office:
Each party has ability to search the whole
database for contract awards for the same or
similar requirement.

Helps establish acquisition strategy or plan

Helps determine small business capability

without the use of FBO, which can save
procurement lead time
MARKET RESEARCH USING
FPDS
FPDS data is value added:

Provides buying trends: what the Government

is buying and how often, and answers the who,
what, where, and when questions.

Its the best known source for contract history.

Provides small business representation data.

Who, what, and how many small businesses
are doing business with the Federal
Government.
Quick FPDS Demo
Go to following website:
https://www.fpds.gov/fpdsng_cms/index.php/en/ and type in
NAICS Code 541330:
Quick FPDS Demo
You will see a list of contract actions (awards and mods) pop
up, click on Date Signed in the Sort By box to get the
most recent contact actions:
Quick FPDS Demo
Scroll to the top of the screen and click on Advanced
Search. You will then click on the Add button and a drop
down menu will appear. Select Description of Requirement
and type in fiber optic, then press Search:
Quick FPDS Demo
Your search screen should now have contract actions
involving NAICS Code 541330 and fiber optic related
contract actions as indicated in the Search Criteria box:
Quick FPDS Demo
Select the Advanced Search button again and then the
Add button, select Socio Economic Indicators from the
drop down menu. Enter the word small in the Like field
and press Search:
Quick FPDS Demo
You now have drilled down the contract actions set-aside
for small business related to 541330, and fiber optic
requirements as indicated in the Search Criteria box:
Quick FPDS Demo
Click on the MS Exel CSV botton to the right of the screen
and save the data for sorting and analysis of contract history:
Quick FPDS Demo
Contract History analysis involves sorting the data and
making sense of it by either contacting the list of firms based
on the data you sort and utilize in your analysis, or taking
the data at face value:
Market Research Decision
Step
If Contract History analysis cannot produce the market
research to support your acquisition decision for either an
unrestricted or SB set-aside procurement, then the next
step would involve using the Dynamic Small Business
Search tool or DSBS and is located at: http://
dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

DSBS can provide you a list of potential small business

firms that are affiliated with a specific NAICS code and key
words related to the procurement.
 Quick DSBS Demo
The Dynamic Small Business Search tool or DSBS can be used to
generate lists, and to solicit the small business industry for
capability. This can be done by accessing the DSBS and web
page at: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm
Quick DSBS Demo
Scroll down to the Specific Nature of Business Section
within DSBS and input NAICS Code 541330, and put in the
key words fiber optic:
Quick DSBS Demo
Before you generate a list, scroll down to the Search Results
Display Options Section of DSBS which then provides you
three formating options:
1. Table Format
2. HTML Import Format
3. Mail Merge Format
4. Vertical Format for mobile users.
. If you know the capabilty of the small business market
and want to provide lists to Government officials, use
options 1, 2 or 4 respectively.

. If you want to solicit the small business industry within

SAM, use option 3 or the Mail Merge Format.
Quick DSBS Demo
If you want to solicit the small business industry within SAM,
pick Option 3 or the Mail Merge Format and then click on
Search Using these Criteria:
Quick DSBS Demo
This will provide you the capability of saving all e-mail
addresses and formating them into a email message by
simply picking the semi-colon and space option. Use this
option since Microsoft Outlook uses this format to separate
email addresses:
Quick DSBS Demo
All the emails generated can simply be copied and pasted
into a Microsoft Outlook email and sent to all small
businesses. NOTE: You must use the blind copy line to
protect the identity of all small business firms.
DSBS Guidelines for Soliciting
SB firms
You should use the blind copy Bcc line when sending out
an email in order to protect the identity of all small
business firms you are soliciting.
Your email should provide the purpose of the email and
attach a copy of the instructions on submitting capability
statements.
The email should also have attached a draft Statement of
Work or Performanced Based Statement of Work for the
firms to reference.
Capability Statements should be no more than 5 to 10
pages in length, depending upon the complexity and size
of the procurement.
Your email must outline how you will be assessing each
capability statement. Be very specific on how you will
assess their capability.
Be specific on what information you are asking for, much
SBA Quick Reference
Summary of CFR regulations

SBA size regulations 13 CFR Part 121

HUBZone regulations 13 CFR 126.616
SBA Certificate of Competency 13 CFR 125.5
Service-disabled veteran 13 CFR 125.15(b)
8(a) and SDB regulations 13 CFR 124.513
Small disadvantaged business 13 CFR
124.1002(f)
WOSB Program 13 CFR 127
SBA Prime Contracting 13 CFR 125.2
SBA Subcontracting 13 CFR 125.3
 TYPES OF SBA CONTACTS & OFFICES

A. SBA Government Contracting Area Offices

1. SBA Procurement Center Representatives (PCRs)
2. SBA Commercial Market Representatives (CMRs)

B. SBA District Offices

1. Business Opportunity Specialists (BOS)

C. SBA Regional Offices

D. SBA Headquarters
Six SBA Government Contracting Areas at
hyperlink: https://www.sba.gov/content/pcr-
directory
 A. SBA Quick Reference - SBA Area Offices

1. Size protests (with recertification) FAR 19.302

13 CFR 121.1001
13 CFR 121.1010

2. Locating nearest SBA staffer FAR 19.4

3. Certificate of Competency FAR 19.6

13 CFR 125.5

4. COC Limitations on Subcontracting Compliance

FAR 19.601
13 CFR 125.6(f)
5. Receiving copies subcontracting plans
FAR 19.705-6
B. SBA Quick Reference -
SBA Procurement Center Representatives
(PCRs)
FAR 19.402 Small Business Administration procurement center
representatives. (a)(1) The SBA may assign one or more
procurement center representatives to any contracting activity or
contract administration office to carry out SBA policies and
programs

(2) If a SBA procurement center representative is not assigned to the

procuring activity or contract administration office, contact the SBA
Office of Government Contracting Area Office..

(b) Upon their request and subject to applicable acquisition and

security regulations, contracting officers shall give SBA procurement
center representatives.access to all reasonably obtainable
contract.
B. SBA Quick Reference SBA PCRs, cont.
1. SBA PCR coordination records FAR 19..501(b)
13 CFR 125.2
2. Small business set-aside appeals FAR 19.505
13 CFR 125.2(b)(7)
3. HUBZone set-aside appeals FAR 19.1305
FAR 19.1306
13 CFR 126.61
4. SDVOSB set-aside appeal FAR 19.1405
FAR 19.1406
13 CFR 125.22
5. Reporting bundling to SBA (MATOCs) FAR 19.202-1(e)(1)
13 CFR 125.2
6. SBA subcontracting plan reviews-copies FAR 19.705-5(3)
13 CFR 125.2(b)(6)(iii)
FAR 19.705-6(c)
13 CFR 125.2(b)(6)(iii)(C)
7. SBA subcontracting program review FAR 19.707(4)
13 CFR 125.2(b)(6)(iii)(C)
8. Small business TFD FAR 49.402-3 (e)(4))
(Termination for default)
9. Surveillance review of agency contracting
Small business coordination forms sent to
SBA PCRs
Agency Form Title
1 Commerce CD 570 Small business set-aside review
2 Defense 2579 Small business coordination record
3 Energy 4220.2 Small Business Review form
4 GSA 2689 Small Business Analysis Record
5 HHS 653 Small business review form

6 Homeland Security 700-22 Small business review form

7 Interior 1886 Acquisition screening and review form
DL1- Small Business Procurement
8 Labor 2004 Determination.
9 NASA NF 1787 Small business review sheet
10 State DS-1910 Small Business Clearance Form
11 Transportation 4250 Small Business Program Review Form
Small Business Program Procurement
12 USDA AD-1205 Review
Procurement Request Review For Small
13 VA 2268 Business
 Document that you have provided SBA Area Directors
with copies of subcontracting plans

19.705-6 Postaward responsibilities of the contracting officer. :

(a) Notifying the SBA of the award by sending a copy of the award document to
the Area Director, Office of Government Contracting, in the SBA area
office where the contract will be performed.

(c) Giving to the SBA procurement center representative.a copy of

(1) Any subcontracting plan submitted in response to a sealed bid
solicitation; and
(2) The final negotiated subcontracting plan that was incorporated into a
negotiated contract or contract modification.

(d) Notifying the SBA procurement center representative. of the opportunity to

review subcontracting plans in connection with contract modifications.
C. SBA Quick Reference - SBA Commercial Market Representatives
(CMRs) link at: (https://www.sba.gov/content/cmr-directory)

1. Prime contractor portfolio management 13 CFR 125.3

2. Reviews of subcontracting plan holders 13 CFR 125.3

3. Matchmaking 13 CFR 125.3

4. SBA SUB-Net link at: http://www.sba.gov/content/sub-net

5. SBA Subcontracting Opportunities Directory link at:

http://www.sba.gov/subcontracting-directory

6. SBLO Handbook link at:

http://www.sba.gov/content/small-business-liaison-officer-
handbook
D. SBA Quick Reference SBA Regional and
District Offices

Link to district offices at: http://www.sba.gov/about-offices-list/3

D. SBA Quick Reference - SBA District
Offices, cont.

To locate SBA 8(a) business development servicing

office, check Dynamic Small Business Search at the link:
http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm and then
local resources at the link
http://www.sba.gov/tools/local-assistance/districtoffices
E. SBA Quick Reference - SBA Headquarters

1. HUBZone status protests FAR 19.306

13 CFR 126.801

2. NAICS code appeal FAR 19.30 3

13 CFR 121.1103

3. Non-manufacturer rule waivers FAR 19.102(f)(1)-(7)

13 CFR 121.1204

4. SDVOSB status protest FAR 19.307

13 CFR 125.23

5. WOSB Program status protest FAR 19.308/13 CFR 1275.600

FAR 19.102 (f ): No class waiver to NMR? Check out an
individual waiver*
A. If you find no class waivers, an SBA individual waiver to the
Nonmanufacturer Rule (NMR) may help you to achieve small business goals if*:

B. A WAIVER FOR A SET-ASIDE IS NOT NEEDED WHEN:

1. ONE SMALL BUSINESS MANUFACTURER:
* SMALL BUSINESS SET-ASIDE
2. SMALL BUSINESS MANUFACTURER, BRAND SPECIFIC OF ANY
DOLLAR SIZE WITH FAR 6 JUSTIFICATION:
* SMALL BUSINESS SET-ASIDE
3. LARGE BUSINESS, BRAND SPECIFIC (OR BRAND EQUIVALENT)
REQUIREMENT $25,000 OR LESS WITH FAR 6:
* SMALL BUSINESS SET-ASIDE
C. GSA SCHEDULE: USE THE CLOSEST CODE LISTED ON THE
SCHEDULE. THEN SAME AS ABOVE IF NO CLASS WAIVER.

D. EXCEPTION TO NMR IF PROCUREMENT $25,000 OR LESS.

(FAR 19.102 (F)(7)(B))
 NMR Program Office

The preferred and most

expeditious method for asking
questions and submitting waiver
requests is by e-mail to
mrwaivers@sba.gov