Multi-property based event management

CYCLOTHON
 About Us

An event management company known for its remarkable

events that are true visual wonders. We provide a thorough
package with end to end solutions ensuring a quality
upshot . F10 is an eclectic event management company
specializing in Event, Sports, Media, Activation, Weddings
 About Us
We conceptualize and organize B2B conferences, seminars and
industry awards in all sectors

Our Properties :

- Palm Expo
- Godrej vendor meet

- Plast India - Glamour

Introduction of Event
What is CYCLOTHON
The Concept- BURN FAT NOT FUEL !

Our vision is to create awareness about Cycling and its close relation
with our heart.

We want to create awareness of cycling as cycling is the best

exercise, Therefore, we need this exercise that helps strengthen the
heart.

We are burning FUEL with unnecessary and excessive use of

automobiles and by just cutting down our basic errands on a cycle
we can contribute in a big way to lessen CO2 emissions and thereby
a Clean & GREEN environment.

Come, lets improve our health & reduce pollution together.

 Why CYCLOTHON
The idea behind organizing this event is to present a
platform to the people where they can show their concern
for MOTHER NATURE moving away from their hectic lives.

CYCLOTHON is

A wholesome and vibrant means of relaxation, interaction,

networking and building relations

A platform to enhance their sporting skills

An informal, casual and fun filled symposium for the family

 Purpose of Cyclothon

The event supports the Naam Foundation

All the funds collected during this event 60% of the same
will be forwarded for this purpose.
Agreed Brief*
Client : TCS 3 year tie up
- CYLCLING MARATHON
- DATE : 07.05.17
- Place : COLOMBO, SRI LANKA
- Digital technology to foster health and wellbeing
- Brand visibility for sponsor
Develop the Concept into the theme, Logo and associate
design concepts
External artists: Milind Soman, Lance Armstrong

Permissions and Manpower

All Technical' s : Sound, AV, Power, *

Complete Event Co-ordination & Execution

Event Facts*

Admission will be $50 for entry and will have to be booked

online from www.cyclothon.com

Entry is permitted to those who fall under the appropriate

category

Set up will begin a day prior to the event

Winding up will take place as soon as the event is over

Scope Of Work
E-mailers to participants

Advertisements

Follow-ups with participants

Collating data of participants

Travel itinerary of participants, staff, sponsors

Accomodation

Safety/ health/map event brief

On ground staff for energy drink, quick bites

Start flag off of event

 End event- timer scan

Award ceremony

Stage management

Road permissions

Kit arrangement

Brief to sponsors

Rest rooms

Av screens, banners

Staff on ground, off ground, security work brief

Post event certification

Event Concept and Theme
Location- Sri Lanka
 Why Sri Lanka
Sri Lanka is a fantastic cycling destination, with well-
surfaced roads and diverse, beautiful natural surroundings.

From ancient religious and cultural sites to national parks,

mountains, wildlife and stunning coastline there is so much
to enjoy.

Moving forwards from a 30 year civil war which ended in

2009, Sri Lanka is fast becoming a popular holiday spot.

A good way to convert it to a leisure trip

Race Map
 Time Events
4.30 AM Staff present at the venue
4.45 AM pick up of participants from Hotel
4.45 AM pick up of celebrity
5:00 AM Assembly at venue
5.00 AM Flag Off by Celebrity for 150 km
5.30 AM Ground Staff at energy counters
5.45 AM Ambulance and Motor Bike start
6.00 AM Start of Cyclothon ( Fort -Start Point) for 25 km
6.05 AM Media on Bike
6.10 AM Ambulance outside the venue
7.00 AM Start of Mini Cyclothon (Fort- Start Point)
8.00 AM End Gate staff at site ( Hill Point)
8.30 AM Estimated Finishing Time of Mini Ride cyclist
8.30 AM Estimated Finishing Time of Top 150 Km Cyclist
8.30 AM Staff at Refreshment point
9.00 AM Local Celebrity Pickup
9.30 AM Staff at Entertainment point
9.45 AM Entertainment Start
9.45AM Local Celebrity arrival
10.00AM Celebrity participating in Entertainment
12.00PM Estimated Finishing Time of Last Cyclist
12.00PM KIT/ freebie distribution
12.30 PM Award Ceremony
12.45 PM Prize Presentation for Top 3 Mini and Challenge Cyclist
1.00 PM Concluding of Event
1.30 PM Cleaning of Area
 Event Schedule : Date : 07/05/2017
Cyclothon is scheduled as follows
Reaching Start End
Category Distance Age Limit Time Time Time
12.00
Challenge Ride 150km Above 18yrs 5.00 AM 6.00 AM PM
10.00
Mini Ride 25km Above 18yrs 5.45 AM 7.00 AM AM

12.15 PM to 01.00
Award Ceremony PM
 Programme
Kit Collection/ Kiosk

Energy drinks and Energy Bar along with the cyclothon

Live music motivating the teams throughout the event

Timing Certificate

Celebrity ride
Logistics
Pre Event ::
Airport pick up & drop to Hotel and greeting Participants
Brief on accomodation, Hotel Policy, venue time

Event Day :
Pickup by coach from Hotel to Venue

Onsite Logistics ::
BIB Kit with T shirt, Map , Safety information, Vehicle
carrying additional cycle & first aid kit
Drinking water Station, Rest rooms, Energy Drink, Quick
Bites, Media Room, ID Check counter
 Merchandise Logistics ::
T shirt for Participants and Staff, Kits with refreshments,
water sipper

Offsite Logistics ::
Ambulance, Police Vans, Motor Bike Patrolling/Assistance,
Locker

Miscellaneous Logistics ::
AV Screens, Music Bands, Cheer Leaders, Timing Sensor,
Walkie Talkie, Promotion materials, Banners, Security
gaurds, Recovery room, emergency phone booths

Special Logistics ::
Celebrity
 Description
CEO
(Samson)

Event Director Programme

(Muslim) Coordinator (Ashwini)

Venue Coordinator Promotions

(Tejal) Coordinator (Sanket)

Equipment
Finance Manager
Coordinator
(Swapnil)
(Gaurang)

Team Lead Team Lead Team Lead

(Ashish) (Vishal) (Hussain)
 Deliverables
Cyclothon kit with map

Safety & health instruction

Kit
Proposed Cost
 Promotional Plan
Radio

Ten sports/Colombo TV

Local Paper

Hoardings

Social Media

Mailers
Event Flow
Pick Up Of Participants From Hotel
Volunteers
 Route Brandings

Arrow Signages Km Signage Boards

Placing refreshment stops
 Refreshments & Relief
Refreshments
Drink Stations
Drinking water is available at:
- The Start and Finish Points.
- Approximately every 3 km for Cyclothon
Gatorade and Red Bull Energy Stations are available at:
- Approximately after every 20 kms.
Toilets are available at:
The Start and Finish Points, as well as along the various
routes.
 Recovery
Medical Aid is available at:
Approximately every 50km and at the Finish Point.

4 Medical Van
Medical van to monitor any mishap while
cycling
Props For Families To Cheer
Setting up Presentation Area
Motivational Standees on the Way
Event Flow
 Registrations and Numbering

Registration will take place online.

www.cyclothon.com
Kiosk For Manually Collecting BIB
 Kit Distribution

Sipper Bottle Caps Jerseys with Branding

Sponsors
Engaging With Our Participants
Refreshments Before The Race Begins
Live DJ
Stand By Ambulance & First
Aid Kit
Mobile Toilets
Flag Of
Start Point
Race
Stage with HDD Wall &
live feed
Winners
 Planning tool
Task and Activity
Last Action
Task Activities By Whom By When Status Req

Venue Booking
Finalize the Venur 1 month prior Follow
Setup Team
location Coordinator to event Ups
Environment
Control

Trackers

Web Based
Tools to strengthen your proposal
 Thank You
Muslim 15
Samson 100
Ashwini 58
Swapnil
Sanket 12
Tejal 37
Gaurang
Ashish 34
Vishal
Hussai