Business Description

Discuss the content set of the MIS Project

What is the product or service?
Who are the customers?
What is the value to the customers?
Discuss important terminologies.
If the MIS project has been scoped,
Describe the scope and its relevance
Sub-category of the function
Particular cluster (CEAT, CBA, CPE, IEE etc)

Take Note!
The intention of Describing the Business is to make the reader aware of the product /service you are
trying to improve. The business should be well understood even by parties external to your content set.
This is the fundamental layer of your storyboard, therefore, making this clear will provide good direction
for the project most especially when we start defining our opportunity.
 Project Rationale
This should answer the question:
What gave rise to this project?
It is an opportunity to reduce dramatically incidents,
frequencies and/or efforts that will impact operational
costs?
It is an opportunity to provide a DELIGHTER service?
It is an opportunity to be a frontrunner and be ahead in
the industry (school administration)?
 Opportunity vs Goal Statement
Opportunity Statement
There is no proper Management Information System
available for Thesis library for CEAT students. The
current information system is very limited for library
use.
Goal Statement
To design a Web based application that will serve as
a search engine and will be available in student
portal.
 Projects Business Case
Impact to the Customer
Impact to the Process
Impact to the Students
Impact to the Planet and the Society
Over-all impact to the College
 Stakeholder Segment Identification
Faculty / Thesis Adviser: Responsible in
Monitoring the timeliness of Thesis submission.
Thesis Owner: Responsible encoding / uploading
the Thesis.
Students: Direct impact of the project and will
benefit on this project.

<provide key stakeholders of the project>

 What further information
What information do we
will aid us to understand Research Methodology
have?
the customer?
Faculty / Thesis Adviser - What would be the - Interviews across
Would want a system that components that will be graduating students.
would monitor thesis measured on - Student survey library
submission per class. submission process? visit frequency.

Thesis Owner - What is the current - System audit

Would want to upload the capability of the - User acceptance test
thesis in a timely and existing system?
accurate manner - How can it be expanded
to across CEAT?
Students - Are the students aware - Focus group discussion
Would want to have an of the thesis library? - interviews
integrated systems in - What will be the benefit
terms of thesis of this project?
management for their
reference
 Building the Critical-to-Quality Matrix
Voice of the
CTQ Metric Target
Customer
Faculty / Thesis Reduction of time Counts of thesis per 50% improvement
Adviser rendered in sem per class.
Would want a monitoring the Time consumed by
system that would thesis submission the faculty during
monitor thesis thesis submission.
submission per Accuracy and
class. inventory of thesis.
Thesis Owner Capability of the Counts of test case 100%
Would want to automated process scenarios who
upload the thesis in to address thesis successfully
a timely and owner needs uploaded the file
accurate manner
Students Satisfied in terms of Increase student 85%
Would want to have searching and satisfaction in terms
an integrated having the resource of thesis resource
systems in terms of available for their concerns
thesis management reference
for their reference
Project Conditions and Constraints
-The extent of the Thesis Management System will provide a good
reference inventory and better storage system.
-The project will utilize the current system and will provide ease of use
for the students.
-The project may limit on the design of the storage of the thesis location

but may not be able to provide the prototype.

-This may run via intranet of DLSU-D.
Proof of Concept
-Thisis the section where you HIGHLIGHT the potential of the project
and how innovative is the generated solution.

-Thisis the main section of the project. Therefore, maximize this section
to show the best points of the project.

-This is not limited to one slide, you may add more when necessary.
Mapping of Project Features with Customer
Requirements
Project Features Voice of the Customer
Project Management
Risk Plan
Identified Risks or Preventive Action Contingency Action
Failure Mode
 Project Management
Communication Plan
Communication Objective Manner of Recipient of
to be Cascaded Cascading Communication
FAMILY OF DESIGNS TO ACTUALIZE THE PROJECT

If you are to develop an automation tool, web based or app you may need to design the following:
-Interface

-Repository of Information

-Workflow and processes

 Verification of Projects Success
Faculty / Thesis Adviser
VOC: Would want a system that would monitor thesis submission per class.
Thesis Owner
VOC: Would want to upload the thesis in a timely and accurate manner
Students
VOC: Would want to have an integrated systems in terms of thesis management for their
reference

< include before and

after scenario>
<include verbatim
interviews and
surveys>
Standardization Plan
Guide Questions Details of Standardization Plan
What to Established Thesis Management System for
Standardize? Faculties
Where to Thesis subjects
Standardize?
Who to Thesis advisors
Standardize?
How to Communication plan
Standardize? Internal memorandum
Cascade during department meetings
General assembly
Strategy for Control
Metrics to Monitor:
Number of thesis per sem
Results of interview of time study (improvement from previous
process

Preventive Maintenance:
How to monitor the system (uptime and availability)
Reliability of the system
Preventive Maintenance of the functionalities
FAQs