Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
BETA
What is BETA?
Barangay Electronic Treasurer's Assistant or simply BETA is a custom-designed
"Box-Approach" computerized data system, developed to assist Barangay Treasurers in
managing disbursements and collections. The system is written in Visual Basic
Application (macro programming) and running in Microsoft Excel version 2003 and up,
under Microsoft OS 32-bit and 64-bit. The system was designed and used way back the
year 2011, and continuously updating in concurrence with the different existing users
(Barangay Treasurers and Bookkeepers) and government issued disbursement and
reporting regulations. BETA will reduce 50% workload
of Barangay Treasurers or Barangay Record-keepers since it offers ONE-TIME encoding
of information when creating disbursement. While creating disbursement, all information
are being saved on a database, thus simultaneously creating different information for
other documents such as PR, PO, IAR, Abstract, Quotations, Waste Materials Report,
BIR 2307 and 2306, PBC, and others. The information are being saved in a sequential
manner and accumulating as a database that can be called again individually, or by group
for different purposes, such as referencing, reviewing, editing and reporting (ex. of
reports: Transmittal Letter, Summary of Checks Issued, Cash on Hand and Bank
Registry, RAC, etc.).
As a bonus package, the system also monitors not only cash-outflows
(disbursement), but cash-inflows as well (collections and deposits).
BETA key features:
One-time encoding of disbursement details that yields multiple documents, such as,
Purchase Request, Request for Quotation, Abstract, PO, IAR, RIS, Waste Materials
Report, Liquidation Report, Disbursement Voucher, BIR 2307 and 2306, Check
Issuance, PBC and others.
Accumulates database upon encoding thus produces periodic historical data for full
disclosure reports, such as, Summary of Checks Issued, Summary of Cash Payments,
Cash on hand and Bank Register, Summary of Collections and Deposits, RAC
Balances, PBC with multiple checks issuance, Transmittal Letters, Actual Cash Inflows
and other referencing purposes.
Prescribed auto-numbering of DV, PR, PO, IAR, RIS, PBC and Checks.* (*Adjustable
to your check booklet series.)
Auto conversion of numbers into figures / words in creating checks and PBC.
BETA key features:
Box-approach disbursement details that can be used in all kinds of disbursements,
such as, utility payments (Meralco, Water, Cable, Internet, Telephone, etc.) ,
Procurement of Goods and Services (under bidding or non-bidding), various cash
advances, and others.
Updated encoding will monitor cash balances per book and per bank.
Auto preparation and computation of BIR withholding and remittance documents while
encoding disbursements on a certain period. BIR forms linked - BIR 2307, 2306, 1601E
and 1600.
With other pre-formatted documents, such as, Payroll Sheet, RER, Liquidation reports,
Property Acknowledgement Receipt, Attendance sheets, BAC Resolution, BAC
Certification, Mode of Procurement and Driver's Trip Ticket
BETA key features:
Simple and easy to master. Typing knowledge is only required.
Print-outs
2. Log-in
Open the BETA system on your stored drive.
Disbursement Fields
Cash Summary
Bank Transaction
a. From HOME sheet, click the NEW DV. You may be prompted if a certain information existing in the previous DV will be copied for your
reference or not.
b. PR Check box and DATE - Leave as blank (N/A)
c. PO Check box and DATE - Leave as blank (N/A)
d. IAR & RIS Check box and DATE - Leave as blank (N/A)
e. DV DATE Type 01/05/16. Note: DV No. will automatically appear and the suggested CK No.
f. For the first-time user of BETA, or with new booklet series: Input the new check no. in the CK OVERRRIDE to correspond with
the series. In this case, Type the next CK no. 230538
g. SI/DR Field - Input SI#12356899 date 01/04/16
h. SUPPLIER A , drop-down menu, select MERALCO
i. If the supplier is not yet listed in the drop-down menu, go to BETA Manual no. 9 for the tutorial of adding/editing supplier.
j. SUPPLIER B - Leave as Blank (N/A)
k. SUPPLIER C - Leave as Blank (N/A)
l. REIM. BY - Leave as Blank (N/A)
m. PR PURPOSE - Leave as Blank (N/A)
n. REQUST BY / INSPECTOR - Leave as Blank (N/A)
o. ACCOUNT - Click ACCOUNT Button, you will be directed to the APPRO Sheet, where you can see the NGAS Account Listing. Put your
cursor to the corresponding ACCOUNT NO. the click SELECT Button. It will return to the HOME Sheet. Note: You may or may not use
this feature. The disbursement will still be posted even without the account.
p. DV MEMO - Type PAYMENT FOR MERALCO BILLING 12/05/15 - 01/04/15
q. ITEM/PAYMENT DETAILS - Type the following under each column fields: QTY - 1, UNIT SET, PARTICULAR MERALCO BILLING,
SUPPLIER A -12,500
r. OVERRIDE TAX fields on the columns provided for over-riding taxes, input the EWT depending on the nature of withholding.
Note: This is only used when the CWT is not conforming to the standard computation, otherwise, leave it as blank, the system will
compute the necessary withholding taxes.
s. Click POST DV Button
Posted transaction will now be added to the database.
BETA Manual
TO ADD Supplier:
1. From HOME Sheet, click from the navigation button SUPPLIER, then you will be directed to the SUPPLIER Sheet.
2. Click NEW Button, then fill-up the necessary field.
3. On the VAT TYPE, drop-down menu, select if the supplier is VAT or Non-VAT registered company. This is important in
computing the FINAL VAT for the monthly remittance under BIR Form 1600. If the supplier is VAT Registered, he will be
subjected to 5% tax, otherwise 3% if Non-VAT.
4. On the PROVIDER OF GOODS AND SERVICES, drop-down menu, select if the supplier is provider of GOODS or
SERVICES. This is important in computing the withholding tax (CWT) for BIR Form Certificate 2307 and 2306 and BIR
monthly remittance under BIR Form 1601E. If the supplier is a provider of GOODS, he will be subjected to a withholding
tax of 1%, otherwise 2% if SERVICES.
5. TIN is very important. Without TIN, BIR Form 2307, 2306, 1600, 1601E will generate incorrect information.
6. LINE OF BUSINESS - This is a required field. Example Line of Business : Construction Supplies, Office Supplies, Drug
Stores, Auto parts, Auto services, Utility Services, Job position in case a person, etc.
7. ZIP CODE - Optional
8. Click SAVE Button then your supplier is now registered to your database.
TO EDIT/DELETE Supplier:
9. On the list of the SUPPLIER NAME, put your cursor to the supplier you wish to edit/delete.
10. Click UP Button then the supplier you selected will appear on the SUPPLIER Box.
11. Edit/Delete accordingly. Note: Supplier Name is not-editable once saved. If you like to EDIT the name, you may just
DELETE the existing supplier and create a new one or leave the supplier name as is then create a new one.
12. Do no DELETE Supplier with existing disbursement, the system will return a reference ERROR specially in generating
reports.
BETA Manual
Supplier Sheet
BETA Manual
a. From HOME sheet, click the NEW DV. You may be prompted if a certain information existing in the previous DV will be copied for your
reference or not.
b. PR Check box and DATE Check the box, then type 01/04/16. PR No. will appear automatically
c. PO Check box and DATE Check the box, then type 01/06/16. PO No. will appear automatically
d. IAR & RIS Check box and DATE Check the box, then type 01/08/16. IAR & RIS No. will appear automatically
e. DV DATE Type 01/08/16. Note: DV No. will automatically appear and the next CK No.
f. SI/DR Field Leave as blank, you can go back to this DV once you received the Sales Invoice.
g. SUPPLIER A - drop-down menu, select GEENENIS TRADING
h. SUPPLIER B - drop-down menu, select MNA ENTERPISES
i. SUPPLIER C - drop-down menu, select AMIEL TRADING
j. REIM. BY - Leave as Blank (N/A)
k. PR PURPOSE Type OFFICE SUPPLIES FOR THE FIRST QUARTER
l. REQUST BY / INSPECTOR Type the name of your Brgy. Inspector, in this case type MR. INSPECTOR
m. ACCOUNT - Click ACCOUNT Button, you will be directed to the APPRO Sheet, where you can see the NGAS Account Listing. Put your
cursor to the corresponding ACCOUNT NO. the click SELECT Button. It will return to the HOME Sheet. Note: You may or may not use
this feature. The disbursement will still be posted even without the account.
n. DV MEMO - Type PAYMENT FOR FIRST QUARTER OFFICE SUPPLIES
o. ITEM/PAYMENT DETAILS Refer to the next slide for the item details. CHOOSE UNIT BASE UNIT COST
p. OVERRIDE TAX field - Leave as blank, the system will compute the necessary withholding taxes based on NON-VAT Transaction.
q. Click POST DV Button
r. Posted transaction will now be added to the database.
BETA Manual
a. From HOME sheet, click the NEW DV. You may be prompted if a certain information existing in the previous DV will be copied for your
reference or not.
b. PR Check box and DATE Check the box, then type 01/04/16. PR No. will appear automatically
c. PO Check box and DATE Check the box, then type 01/05/16. PO No. will appear automatically
d. IAR & RIS Check box and DATE Check the box, then type 01/08/16. IAR & RIS No. will appear automatically
e. DV DATE Type 01/08/16. Note: DV No. will automatically appear and the next CK No.
f. SI/DR Field Type SI#4021, then type date as 01/08/16.
g. SUPPLIER A - drop-down menu, select APOLEGA TIRE AND SERVICE CENTER
h. SUPPLIER B - drop-down menu, select GOHLONG TIRE AND SERVICE CENTER
i. SUPPLIER C - drop-down menu, select A.S. MANACSA AUTO SHOP AND PARTS
j. REIM. BY - Leave as Blank (N/A)
k. PR PURPOSE Type REQUEST FOR 4TIRES BRGY. PATROL SJJ-908
l. REQUST BY / INSPECTOR Type the name of your Brgy. Inspector, in this case type MR. INSPECTOR
m. ACCOUNT - Click ACCOUNT Button, you will be directed to the APPRO Sheet, where you can see the NGAS Account Listing. Put your
cursor to the corresponding ACCOUNT NO. the click SELECT Button. It will return to the HOME Sheet. Note: You may or may not use
this feature. The disbursement will still be posted even without the account.
n. DV MEMO - Type on 1ST Row - PAYMENT FOR 4PCS TIRES FUJI 155/60R13 FOR BRGY. PATROL.
Type on 2nd Row - SJJ-908
o. ITEM/PAYMENT DETAILS Refer to the next slide for the item details. CHOOSE UNIT BASE : UNIT COST
p. OVERRIDE TAX field - Leave as blank, the system will compute the necessary withholding taxes based on VATable Transaction
q. Click POST DV Button
r. Posted transaction will now be added to the database.
BETA Manual
a. Refer to the illustration how to fill-up payroll advances. After doing various disbursements from the previous exercises, we
assumed you have now general idea on how the system works.
b. Just note, when we are doing payroll advances, disbursements are made under the name of the Treasurer.
Fill-up DV only
BETA Manual
a. On this exercise, we can use the DV#16-01-004 or the Payroll Advances to create the Seminar Advances. Put your cursor on
DV#16-01-004 then click UP DV TO EDIT button. Click NEW Button then click YES button to copy the information in creating new
DV. Proceed editing. This is done to minimize your work or referencing RECURRING disbursements like purchase of supplies,
payment of meralco, payroll advances, etc.
b. Just note, when we are doing advances, disbursements are made under the name of the Treasurer or the exact name of the
concerned personnel. On this illustration, we will use the name of the Treasurer.
Fill-up DV only
BETA Manual
a. DV a. DV
a. DV
b. PR b. 2307 for Meralco, PLDT, etc.
b. Payroll Sheet If Payroll or other Job
c. PO c. OR/SI of service provider
Contracts + Contract on certain cases
d. IAR d. Summary of Fuel Consumption If
c. LR Liquidation Reports for seminars,
e. RIS - If medicine, some other goods, F&O
etc. plus OR/SI/DR of Suppliers
F&F,etc. e. Drivers Trip Ticket If F&O
d. Attendance - case to case basis
f. PAR - If F&F, Equipment, CP, etc. e. Pictures case to case basis
g. ABS
h. Q1
i. Q2
j. Q3
k. Waste - if replacement parts of vehicles,
etc.
l. BAC Mode - case to case basis
m. BAC Res - case to case basis
n. BAC Cert - case to case basis
o. Attendance - case to case basis
p. Pictures - case to case basis
q. OR/SI/SR and Contract of suppliers
r. 2307
s. 2306 - if Supplier is VATable
BETA Manual
Monthly Reports:
a. From HOME sheet, click SCI & OTH.
b. Sheets of SCI, MCASH, CHB, SCP, SCD and INFLOWS will open.
c. To view updated balances of each reports, click REFRESH button.
Reports Transmittal
BETA Manual
a. Uncheck compatibility
b. Click Continue
BETA Manual
a. Click No
BETA Manual
1. Click Yes
2. Ignore the
error, click
Close
BDOCS
What is BDOCS
B. Certifications
1. Certificate of Building Clearance (COBC)
2. Certificate of Indigency (COI)
3. Certificate of Living Together (COLT)
4. Certificate of No Business Operation (CONO)
5. Certificate of Residency (COR)
6. Certificate of Solo Parent (COSP)
C. Receipt Printing
1. Cedula
2. O.R.
BDOCS Manual
Initial password :
1234
BDOCS Manual
BBPS