OLFM Training

DAY 3
Day 3

Most Important Setups

System Options
Transaction types
Stream Types
Stream Generation Templates
Accounting Template Sets
Products
Formulas
Inventory
DFF
Contract Numbering
QA Check Process

QA Check is used to check the integrity of the contract

Standard Checks and Custom Checks possible.

Checks can
Fail (You cannot proceed further)
Warning (Error but can proceed further)
Success (No error)
QA Check Process
QA Check Process

Core Contract Responsibility -> Setup -> Contract -> Quality

Assurance
QA Check Process

How to Create a Custom QA Check

Create a Package and Procedure

Create a Process using OKC Standard Screen (OKC -> Setup -> Process
Definition)
Associate the Process with the Standard QA Check List (OKL LA QA
CHECK LIST)
Decide the Severity Level (Stop/Warn)
 QA Check Process
- Procedure should have the following signature:
PROCEDURE XXX_TERM_VALIDATE(x_return_status OUT NOCOPY VARCHAR2,
p_chr_id IN NUMBER);
- x_return_status should be set to
OKL_API.G_RET_STS_SUCCESS for Success
OKL_API.G_RET_STS_ERROR for Error.
If Success, the following message should be set:
IF (x_return_status = OKL_API.G_RET_STS_SUCCESS) THEN
OKL_API.set_message (p_app_name => G_APP_NAME,
p_msg_name => 'OKL_CONTRACTS_QA_SUCCESS');
END IF;
If Error, the following message should be set:
okl_api.set_message(p_app_name => g_app_name,
p_msg_name => 'XXX_INVALID_DEPR_METHOD',
p_token1 => 'ASSET_NUMBER',
p_token1_value => main_rec.asset_number);
Stream Generation

Stream Generation can happen using

Internal Stream Generation (Oracles API)
External Stream Generation (Super-trump)

Stream Generation will be discussed in detail in the Next Classes

Approval Process

Contract Approval has the following options

No Approval
Workflow Based Approval
AME Based Approval

Decided by Profile Option: OKL: Lease Contract Approval Process

When Set to None, contract will not be sent for Approval. It will move from
to BOOKED status from COMPLETE status.
Approval Process
Approval Process

When None is Chosen, Business Event is NOT raised hence no workflow is

launched.

When Workflow or AME is chosen, a business event

oracle.apps.okl.la.approve_lease_contract is Raised. It is subscribed by the
workflow OKLLAAPP.

If Profile Option is set Workflow, a notification to the person named in profile option
OKL: Lease Contract Approver. If not set, notification is sent to the person who
created the contract.

If Profile is Set to AME, then AME is used to get the List of Approvers (AME
Transaction type OKLLAAPP).
Activation

When Contract is Activated:

It creates a Booking Transaction

Asset is Created in Fixed Asset Module for Leases
Install Base Records are Created
Accounting Event is Created
 Booking Process APIs

QA Check API
OKL_CONTRACT_BOOK_PUB.execute_qa_check_list

Stream Generation API

OKL_CONTRACT_BOOK_PUB.generate_streams

Approval API
OKL_CONTRACT_BOOK_PUB.submit_for_approval

Activate Contract API

OKL_CONTRACT_BOOK_PUB.activate_contract
System Options

Similar to Receivable and Payable System Options

Used for Setting up Operating Unit Level Options
Primary Ledger
Corporate Book
Account Derivation Rule
Payable Distribution Set Name
Accrual Parameters
System Options
Operational Options

Setting up Operating Unit Association with

Inventory Organization for Choosing Items

Inventory Organization for Remarketing
Price List for Remarketing
Operational Options
Stream Types

Stream types used for Accounting and Billing Purpose

Oracle Seeded Stream Types Available
Custom Stream types can be Created
Stream Types

Main Properties
Stream Type Purpose System Level Lookup OKL_STREAM_TYPE_PURPOSE
Revenue Recognition Basis
o Accrual with Rule
o Accrual Without Rule
o Cash Basis
Billable Yes/No
Prior Period Accrual
o Reverse
o Do Not Reverse
Stream Types
Stream Generation Template

Grouping of Stream types required for a Product

Primary and Dependent Stream types

Operating Unit Specific

Pricing Name associated for External Stream Generation

Stream Generation Templates

Main Properties
Product Type (Financial/Investor Product)
Tax Owner (Lessee/Lessor)
Book Classification (DF/Operating/Sales Type/Loan/Loan Revolving)
Interest Calculation Method (Fixed/Float/Float Factors/Reamort/Catchup)
Revenue Recognition Method (Actual/Estimated & Billed/Streams)
Days in Year (360/365/Actual)
Days in Month (30/Actual)
Booking Pricing Engine (Internal/External)
Stream Generation Templates

Usually Defined for Each Financial Product for Each Operating Unit

Needs to be defined before defining Products/Accounting template Set

Contains all Stream types required in life of a Contract

Needs to be defined, Validated and Activated

Accounting Template Set

Grouping of Accounting Templates

Defined for Each Product, for each Operating Unit

Associated with Stream Generation Template Set

Used for Accounting of a Lease

Accounting Templates and Lines

Defined under Accounting Template Set

Defined for various combination of Transaction type and Stream types
Formula associated for deriving amounts for the transaction types
Booking
Rebook
Release
Termination
Accounting lines defined under the templates
Accounting Templates
Financial Products

Financial Products are Created for Different Kind of Leases

Examples are Operating Lease, Finance Lease, TRAC Lease, Investor

Product

Contract is Associated with a Financial Product

Financial Product needs to be Validated and Approved before it is used

Financial Products

Product Templates

Qualities

Products

Product Workflow
Financial Product

Product Template
Financial Product

Define Product
Financial Product
 Financial Product

Assign Quality Values

Financial Product

Accrual Streams
Financial Product

Approval Workflow
Product, SGT, ATS
Formulas

Formulas

Are Used for Deriving Amounts Dynamically

Provides Flexibility
Used extensively in OLFM
Associated with Accounting templates and in Terms and Conditions
Formulas

Formula is of format
A+BC

Formula Consist of

Labels
Operands
Functions
Formulas

Defining Formula
Define Function
(PL/SQL Function)

Define Operand
Constant
Function
Formula

Define Formula
Labels
Operands
Formulas

Define Function
Formulas

Define Operand
Formulas

Define Formula
Formulas

Entity Relationship
Transaction Types

OLFM has Standard Transaction types

No New Transaction type can be added

All the activities in OLFM are records as Transaction

A Transaction can be Accounted or non-Accounted

For Example, Booking will be Accounted but Asset Relocation is not accounted
Transaction Types

Example of Transaction types which are Accounted:

Booking
Accrual
Rebook
Termination
Etc.
Example of Transaction types which are Not Accounted:
Asset Relocation
Equipment Exchange
Like Kind Exchange
Inventory Setup

Define Inventory Org and Remarketing Org

Associate these Orgs in the Operational Setup

Define all the Equipments in Inventory module

Define them in the Master Org and Copy them to Authoring Inventory Org and
Remarketing Inventory Org

These equipment will be available during Contract authoring process

Inventory Setup
Inventory Setup
DFF

Header DFF
DFF

Line DFF
DFF

Party DFF
Contract Numbering

OKC Module used for Contract Numbering Setup

Responsibility => Test Contract Security
Navigation => Setup => Contracts => Auto Numbering

Setup can be done at the following Levels

Site or Operating Unit Level
Further Setup at Class/Category
You can use Prefix AND Suffix
Contract Numbering
Technical Details

Stream Generation Templates

OKL_ST_GEN_TMPT_SETS_ALL
OKL_ST_GEN_TEMPLATES_ALL
OKL_ST_GEN_TMPT_LNS_ALL
Technical Details

Accounting Templates

OKL_AE_TMPT_SETS_ALL
OKL_AE_TEMPLATES_ALL
OKL_AE_TMPT_LNES
Technical Details

Getting Financial Product for a Contract

SELECT pdt.name
FROM okc_k_headers_all_b chr,
Okl_k_headers khr,
Okl_products pdt
WHERE chr.id = khr.id
AND khr.pdt_id = pdt.id
AND chr.contract_number = <Product Name>
Technical Details
Find the Product type for a given contract

SELECT pqv.VALUE
FROM okl_pqy_values pqv,
okl_pdt_pqy_vals pqyv,
okl_products pdt,
okl_pdt_qualitys qlt,
okc_k_headers_all_b CHR,
okl_k_headers khr
WHERE pqv.ID = pqyv.qve_id
AND pqyv.pdt_id = pdt.ID
AND pqv.pqy_id = qlt.ID
AND pdt.ID = khr.pdt_id
AND qlt.NAME = 'LEASE'
AND khr.ID = CHR.ID
AND CHR.contract_number = <Contract Number>
Product tables