PIVOT TABLE

Purpose:
A PivotTable report is an interactive table that you can use to quickly
summarize large amounts of data. You can rotate its rows and columns
to see different summaries of the source data, filter the data by
displaying different pages, or display the details for areas of interest.
When to use a PivotTable report:
Use a PivotTable report when you want to compare related totals,
especially when you have a long list of figures to summarize and you
want to compare several facts about each figure. Use PivotTable
reports when you want Microsoft Excel to do the sorting, subtotaling,
and totaling for you. Because a PivotTable report is interactive, you or
other users can change the view of the data to see more details or
calculate different summaries.

Example:
There is a requirement to summarize the month wise order booked value.
Syntax:Select the columns on which the pivot table to be created.

Click Data----Pivot table and pivot chart report

Ensure pivot table is selected and then click Next>

Ensure the required columns selected and then click Next>

Ensure the new work sheet is selected and then click layout

Drag the data appropriately to row and column and then click ok

Select the Sum and then click Ok

Ensure Sum is selected and then click OK

Click finish

Close the box shown below

Your Pivot table is ready

V Lookup
Purpose:
Searches for a value in the leftmost column of a table, and
then returns a value in the same row from a column you
specify in the table.
Example:
There is a requirement of finding out the order no. for the
list of quotations converted in to order.

Need to find out the quotations converted in to order from a large data of orders booked

Insert a column as shown below next to the data to be compared with the other file

Enter the formula =vlookup(

as shown below and select the cell A2 then type ,

The same formula can be insrted as narrated below

Select Insert from the menu and click function

After clicking the function the below box will appear ,

Select lookup & Reference from Function category and then select VLOOKUP from the
Function name, then click OK.

Click the button shown below and select the cell to be compared

Select the cell A2 and then click the same button for confirming

Click the button shown below for the selecting the array from the which the data to be
fetched

Select the sheet from which the data to be fetched

Select the columns and click the button to confirm the selection.

Enter the column no. noted in the previous step.

Enter 0 in the field shown below and then click ok

Press enter to confirm the formula

Ensure the cell format is in General

Drag the formula till the end of the column