Project Execution Plan

(or)
Work Flow Execution

What is PEP?

The Project Execution Plan (PEP) is the

vehicle by which the project manager
communicates his requirements to
everyone who is going to play a part in
the successful achievement of the
project objectives.

PEP
When ?
Whom?
Why?

WHEN??????
PEP must be started as soon as the
planning phase is completed and a
baseline for the project has been created.

BY WHOM??????
PEP is prepared by the project director,
but usually prepared on their behalf by the
project manager .
It should be issued to all the discipline
leaders involved in the project, and
they should then share its contents
with EVERY member of their own
teams.

Tasks

Contracts
awarding

Quality
Standards

PROJECT
Design
development

Budget

Procurement

Risks

PEP Elements
Mobilization
Project strategy
Project control
Commissioning

Elements in Strategy &

Control
Safety
Cost

Changes/
Variances

Quality

Project
control

Document

MOBILISATION
Involves processes and tasks that are undertaken
once the contract has been awarded, before the
actual ground work begins. Once the contract has
been awarded for aparticular construction to a
contractor, there are a number of important tasks that
are to be performed. Some of these are:
1. Securing bonds, licenses and insurances for
the project.
2. Converting the cost estimate as presented in the
bid into a project budget, and setting up
mechanisms for accountability and implementation of
the budget.

3. Mobilization of resources such as

capital and labor which will be utilized
for the project.
4. Division of labor and appointment of
overseeing managers and workers.

DESIGN / ENGINEERING
Involves the preliminary and detailed
design of all the process:
Civil
Electrical
Mechanical
Specifications for
equipments
exterior works etc.

PROCUREMENT
Procurement involves awarding contracts,
purchase of materials and equipments.
The procurement team must make sure the
materials, equipments and the contracts
awarded are in accordance with the
standards, quality and performance.
Procurement has a major impact on
the overall cost of the project.

CONSTRUCTION
Identifying the exact location of the site.
Applying safety regulations.
Establishing construction facilities at site.
Installing of equipments.

PROJECT CONTROL
Project controls necessary for the successful
execution of a project.
Serve the dual purpose of recording the transactions
that occur as well as giving managers an indication of
the progress and problems associated with a project.

COST CONTROL
Completion of the Project
HOW?
1 - Planning the Project Budget
2 - Keeping a Track of Costs
3 - Effective Time Management
4 - Project Change Control
5 - Use of Earned Value

Within budget

CHANGE CONTROL

CHANGE CONTROL- FORMAT

SAFETY CONTROL

Safety

Quality

Progress

Conducting employee safety and health training,

Site safety and health inspections

SAFETY CONTROL in SITE WORKS

Housekeeping
Working at height/ Scaffolding
Pedestrian interfaces
Construction plant & equipment
PPE
Services
Fire safety
Environmental pollution

QUALITY CONTROL
Quality of the final product

Client Requirement

How?
Definition of standards.
Contractor operates under a quality assurance program
meeting the requirements of ISO 9001.
Quality Management.
Quality assurance program to ensure that quality assurance
and quality control
Site Controls and Inspections.
Quality auditing is a systematic examination of evidence with
respect to quality .
Defects Rectification

DOCUMENT CONTROL
Function

Document

Management and Control

Project Management Plan

Project Budget
Project Master Schedule
Project Financial Plan (Funding & Cash Flow)
Project Policies and Procedures

Quality

Quality Assurance/Quality Control Program

Plan

Design

Functional Analysis
Design Standards and Criteria
Technical Reports
Contract Unit Descriptions

Contracts

Instructions to Bidders and Bid Forms

Master Contract General Conditions
Contract Drawings
Contract Specifications
Contract Terms and Conditions

Operations and Maintenance

Facility Operating Plan

Project Management Plan

Communications

Community Awareness Plan

Administration

Project Status Reporting

Configuration and Records Management Plan

People involved in Project control

Owner

TOP MANAGEMENT

Cost control

MIDDLE MANAGEMENT

Manager, Engineer, PMO

Safety, Quality, Change, Doc

BOTTOM MANAGEMENT

Contractors & Workers

Work execution

COMMISSIONING

User commissioning and acceptance testing.

Handover meeting/procedures.
Format of as built or other permanent record drawings.
Plant and equipment numbering system compatible with the
asset register.
Requirements relating to the operating and maintenance
instructions for plant and equipment.