Personal Mastery:

Getting What You Want

Objectives
Share an approach, guidelines, and references
Imprint/Reinforce that Financial Planning is

the base of the pyramid

Emphasize that Planning and Daily Practice/

Discipline is essential to controlling your time

and getting what you want

Overview
Approach to Financial Planning
Overview of Personal Mastery
Finding a Tool for Planning

Paralysis by Analysis

Accepting Uncertainty and Change

The Way that is the Way is the Ever Changing Way.

The Dao that can be named is not the true Dao.
The Caveat: things change over time, but dont let
that stop you from planning accordingly.

Abraham Maslow
Psychologist who was studied healthy people, not the ill
A Theory of Human Motivation
Based Hierarchy on study of healthy people he knew who

clearly met the standard of self-actualization. these all

had similar personality traits.
Reality-Centered:

able to differentiate what was fraudulent

from what was genuine
Problem-Centered: they treated lifes difficulties as problems
that demanded solutions
Were comfortable being alone and had healthy personal
relationships, with only a few close friends and family rather
than a large number of shallow relationships

Maslow's Hierarchy of
Needs

Financial Planning = Building the Base

of your Pyramid

Timelines and
Uncertainty
Income variability

Uncertainty

Most
People

CC

10
Time

20

30

Financial Planning: CC
Benefits
Significant Security/Certainty:
You know what you are going to make and
when you will make it.
Security in the long term pay and pension
Insurance: SGLI, Disability, Life
You are not in it for the money.

Financial Planning Step 1

You have to start before you can finish
Know what you make
Know what you spend
Identify what your essentials are
If cost of essentials > what you make

need to look at those essentials again

Step 2 Make a Savings

Plan
Set Goals
Retirement
Major Purchases (Car, Home, Education, Family)
Rainy Day Fun
Flex fund (Vacations, Donations, Events, Gifts)
Set up accounts for each
TSP/Roth
Money Market, 529,
Savings
Checking

Step 3 Educate Yourself

Vocabulary
Liquidity, Present Value, Dollar Cost Averaging
Retirement Funds TSP, Roth, Expense Ratios
Insurance Disability, Life, Term Life, Disaster
Tax Planning
Deductibles, Employee Business Expenses
Get Help!
USAA, Credit Union, AMEX, Your Bank

Step 4 - Practice
Be Disciplined pay yourself first in order
Retirement Purchases Rainy Day - Flex
Record it
Start daily/weekly tracking your spending habits
Decrease as you get better,/more aware, of your habits
Figure out improvements

Skipping Starbucks, saving on car usage (gas), bringing lunch

Check In/Reassess
Annually with accounts
Major Life changes or expected changes

Spouses, parenting, caregiving, health, acts of God

Be Careful about commitments

Have to take care of your base

before you can get to what you
want

Time is Money, Efficiency is Life

Steven Covey

Sold more than 15 million

copies
Extended series of 7 Habits
Established Covey
Leadership Center, merged
with Franklin Quest in 1997 to
form FranklinCovey
Mission Statement: We
enable greatness in people and
organizations everywhere.

Steven Coveys Seven Habits

Be Proactive
Begin with the End in Mind
Put First Things First
Think Win-Win
Seek First to Understand, then to be

Understood
Synergize
Sharpen the Saw
Physical, Mental, Spiritual and Emotional

Wellness

Hyrum W. Smith

Founded Franklin
Quest in 1981, merged
with Covey in 1997

When your daily

activities are in concert
with your highest
priorities, you have a
credible claim to inner
peace.

Hyrum Smiths Ten Natural Laws

Managing Your Time

Managing Your Life

Law 1: You control your life by

controlling your time

Law 2: your governing values are
the foundation of personal
fulfillment.
Law 3: When your daily activities
reflect your governing values,
you experience inner peace.
Law 4: To reach any significant
goal, you must leave your
comfort zone.
Law 5: Daily planning leverages
time through increased focus.

Law 6: Your behavior is a

reflection of what you truly

believe.
Law 7: You satisfy needs
when your beliefs are in line
with reality.
Law 8: Negative behaviors
are overcome by changing
incorrect beliefs.
Law 9: Your self-esteem must
ultimately come from within.
Law 10: Give more and youll

W. Edwards Deming
Statistician
Best known for his work in
Japan
Recognized as a hero in Japan
for his impact on Japanese
manufacturing and business
during reconstruction from
WWII
Statistical Process Control
emphasis
System of Profound
Knowledge
The first step is transformation
of the individual. The individual,
transformed, will perceive new
meaning to his life, to events, to
numbers, to interactions

Demings 14 Points
1."Create constancy of purpose
towards improvement".

8."Drive out fear".

2."Adopt the new philosophy.

9."Break down barriers between

departments".

3."Cease dependence on inspection.

10."Eliminate slogans".

4."Move towards a single supplier for

any one item."
5."Improve constantly and forever".
6."Institute training on the job".
7."Institute leadership".

11."Eliminate management by
objectives".
12."Remove barriers to pride of
workmanship".
13."Institute education and selfimprovement".
14."The transformation is everyone's
job".

Peter Senge
Aerospace Engineer
Director of MIT Center for
Organizational Learning
Learning Organizations are
those where people continually
expand their capacity to create
the results they truly desire,
where new and expansive
patterns of thinking are
nurtured, where collective
aspiration is set free, and
where people are continually
learning to see the whole
together.

Peter Senges Fifth Discipline

The Art and Practice of Learning
Organizations
Five Elements
Personal Mastery
Shared Vision
Team Learning
Mental Models
Systems Thinking

Peter Senges Fifth Discipline

The Art and Practice of Learning
Organizations
Personal Mastery three steps:
Articulate a personal vision
Its not what the vision is, its what the vision does.
See current reality clearly
Choose: make a commitment to creating the

results you want.

This takes courage.
Takes a commitment of time and process.

The RunAround Dilemma

Because we dont know what is really

important to us, everything seems

important.
Because everything seems important, we
have to do everything.
Other people, unfortunately, see us as
doing everything, so they expect us to do
everything.
Doing everything keeps us so busy, we
dont have time to think about what is
really important to us.

Planning Road Map

The Time Matrix Prioritizing and Performing
The Productivity Pyramid
Having a Planning System

Important and Urgent

Important adj: of much import, carrying with

it serious consequences; weighty,

momentous, grave, and significant
Urgent adj: presisng, compelling; calling for
or demanding immediate action; anything
characterized by urgency
Oxford English Dictionary

The Time Matrix

Important

Crises
Pressing Problems
Deadline-driven
projects,
meetings, reports

Not Important

Urgent

Needless
interruptions
Unnecessary
reports
Unimportant
meetings, phone
calls, mail, email
Other peoples
minor issues

III

Not Urgent

Preparation
Prevention
Planning
Relationship
building
Re-creation
Values clarification
Trivia, busywork
Irrelevant phone
calls, mail, e-mail
Time-wasters
Escape activities
Excessive TV,
Internet,
relaxation

II

IV

The Time Matrix

Not Important

Important

Urgent

Necessity

Deception

Not Urgent

Productivity
and Balance

Waste and
Excess

Live North of The Line

Important

Urgent

Not Urgent

Productivity
and Balance

Necessity

Not Important

The Line

Deception

Waste and
Excess

To Get What you Want.

.you have to Know What you
Want.
(What determines what is Urgent and
Important to YOU?)

The Productivity Pyramid

Plan
Daily

Plan Weekly

Set Goals

Identify Values

The Productivity Pyramid Identify

Values
Governing Values are:
Standards, Ideals, Highest Priorities
Sample Values:
Adventure
Freedom Loyalty Balance
Generosity
Patience Beauty
Gratitude
Compassion Health
Quality Courage
Honesty
Respect Creativity Humor
Responsibility Faith
Integrity Teamwork
Professionalism Fitness Leadership Wisdom
Have you ever considered the strength of your
relationships as a measure of your success?

Relationships are the base for success

Productivity Pyramid Sample Roles

Administrator Coach
Grandparent
Sister
Architect
Companion Inventor
Son
Artist
Consultant Manager
Spouse
Brother
Counselor Musician
CEO
Supervisor
Caregiver Daughter
Editor
Neighbor
Teacher Parent
Designer
CFO
Director Partner
Trainer
Challenger
Peacemaker Volunteer
Writer
Citizen
Friend Salesperson
Reporter

The Productivity Pyramid Identify

Values
Select Values, then right Clarifying Statement

of what those values mean to you

Example:
Value: Teamwork

Clarifying Statement: I work collaboratively with

others and positively contribute in a way that will
help my team move forward.
Value:
Creativity
Clarifying Statement: I reflect my unique
capabilities while being inventive and
independent in the things I choose to do.

Once you Know What you

Want
.. You have to have a plan to
get there.

The Productivity Pyramid

Plan
Daily

Plan Weekly

Set Goals

Identify Values

The Productivity Pyramid Set Goals

SMART(ER) Goals
Specific, Measurable, Attainable, Relevant, Timely
(Exciting, Recorded)
Other adjectives: Stimulating, Appropriate, Realistic,
Motivating
Types of Goals
Align with your Values/Mission/Roles

Goal-Setting Tips
Write it down.
Give it a deadline.
Break it down into doable chunks.
Commit.

Once you have a plan..

.. You have to work the plan.

The Productivity Pyramid

Plan
Daily

Plan Weekly

Set Goals

Identify Values

The Productivity Pyramid Plan Weekly

Three Steps to Weekly Planning:
Review roles.

Think of your goals in terms of your roles.

Choose Big Rocks.

Come from: Conscience.
Values.
Can be:
Tasks.
Appointments.
Schedule the Week.

Block Appts for time required.

Assign To-dos to specific days.

Tips
When?

Before the week begins.

Where? Someplace quiet.
How Long? 20-30 minutes

Goals. Key Projects.

Areas of Focus.

The Productivity Pyramid

Plan
Daily

Plan Weekly

Set Goals

Identify Values

The Productivity Pyramid Plan Daily

Three Steps to Daily Planning.
Check Todays Appointments.
Make a REALISTIC list.

Every day my goal is to complete everything on my to do list

for this day.

Prioritize (ABC,123)
A: Must be done, vital, life or relationship sustaining.
B: Normal, Routine
C: Low, optional, trivial.

Tips
When? Morning or evening of previous day.
Where? Someplace quiet.
How Long? 5-10 minutes.

My Planning System
Write out your Values, prioritize them, establish goals to

achieve them, then establish your roles and the tasks/todos to accomplish those goals.
Using Outlook
Tasks vs. To Do
Create Folder for Goals break down into doable steps, set time
targets
Daily To-Do
Appointments

Commitments of time where you Physically have to be somewhere

Assign times to do Daily To-dos during your Windows of
Opportunity

Notes

Start each Note with the date will automatically title it

Using Outlook: Set Goals in Tasks

Task Title = Goal
Set out Plan to meet Goal steps
Set Dates for completing steps

Can use No Date for Big Rocks

Review Task List each week to identify priorities

and planning the week/days

Put Weekly Planning and Daily Planning as
recurring task accordingly

Use Daily Planning to enter daily task (To-Do)

items

Use Categories to color prioritize

Using Outlook: Using Appointments

to Control your Time
Set Appts where you Physically have to be

somewhere
Use Windows of Opportunity to do Daily ToDos
Can move Task into Calendar
To-Dos that arent done will move to the next

day automatically (should only be low priority

items)

Using Outlook: Use Notes to keep

record of appts and action items
Title system: year-mo-date, i.e. 130429 for

date
Chronologic listing

List action items and dates from your

meetings
Take time to enter action items into your ToDo list

Summary of Steps
1. Take Care of your health.
2. Practice financial planning to take care of the
3.
4.
5.
6.

base of your pyramid.

Figure out what you want. Set goals and
timelines.
Identify your planning method and tools.
Practice diligently.
Accept the unexpected.

The hard part about Getting What You Want

is.
. Knowing what you want.

Questions/Insights?