SAP HR Functional Overview

IBM Global Business Services
SAP HR
Functional Overview
2007 IBM Corporation
List of Topics
Personnel Administration
Organization Management
Time Management
Payroll
SAP HR Functional Overview
Unit Objectives
Overview of SAP HR from a functional
perspective.
To familiarize with the jargons followed in
SAP HR
Describe the concepts of SAP HR and their
respective modules.
Time Management
Payroll
Master Data: Overview
Organizational
Assignment
OM
Address
Payroll
Tax Information
Family
Benefits
Work Schedule
Employee
Time
Master Data Records
Why Use Master Data?

Chicago
New Hire
Houston
Employee
7
HR Company Structures in PA
Enterprise Structure
Personnel Structure
Infotypes
Personnel Actions
Infotype
10
Personnel Action
Features
11
NUMKR
ABKRS
VDSK1
PINCH
HR Structures
Enterprise
Overall Enterprise Control

Various Legal Entities
Responsibilities
Authorizations
Internal Reporting requirements
Location dependent/ Office
dependent Internal HR Processes
External Legal Processes like
Professional Tax
Personnel
Example: Active Workforce

/ Retiree
ABC
ABCGroup
Group
SEL
SEL
SWSPL
SWSPL
SDPL
SDPL
Corporate
Corporate
West
West
South
South
Pune
Pune
Mumbai
Mumbai
Enterprise Structure - Client
ABC
ABCGroup
Group
ABC-USA
ABC-USA
ABC-India
ABC-India
ABC-UK
ABC-UK
Corporate
Corporate
West
West
South
South
Pune
Pune
Mumbai
Mumbai
Enterprise Structure Company Code
ABC
ABCGroup
Group
SEL
SEL
SWSPL
SWSPL
SDPL
SDPL
Corporate
Corporate
West
West
South
South
Pune
Pune
15
Mumbai
Mumbai
Enterprise Structure - Personnel Area
ABCGroup
ABCGroup
SEL
SEL
SWSPL
SWSPL
SDPL
SDPL
Corporate
Corporate
West
West
South
South
Pune
Pune
Mumbai
Mumbai
Enterprise Structure - Personnel Subarea
ABC
ABCGroup
Group
SEL
SEL
SWSPL
SWSPL
SDPL
SDPL
Corporate
Corporate
West
West
South
South
Pune
Pune
Mumbai
Mumbai
Personnel Structure
Administrative
Organizational
Organizational Unit
Way of Classifying Employees

Position
Job
Personnel Structure - Employee Group

Employee Groups
Early Retiree/ VRS
Retiree
Active Workforce
Personnel Structure - Employee Subgroup
Hourly Wage
Earner
Trainee
Active Workforce
(Employee Group)
Salaried Staff
Directors
Personnel Structure - Payroll Area
Payroll Accounting Area X

January
Payroll Accounting Area Y

January
10
28
Payroll run on the 10th day of
month for the previous month
Payroll run on the 28th day of

month for the current month
Infotypes
Family
Address
Organizational
Assignment
Bank Connection
Employee
Actions
Infotypes, Infogroups and Personnel Actions
Personnel Action
Infotype
Info Group
23
Infotype Menus
Static Menus
Infotype Names
Direct Menu
Four Primary Master Data Infotypes
Actions, 0000
Organizational Assignment, 0001
2024
Personal Data, 0002

Payroll Status, 0003
The above infotypes are essential if a Personnel Number is

to exist in the system.
Actions, 0000
Status
Indicators
26
Status Indicators for Infotype Actions, 0000
Customer-Specific
Status 1
Value
Status 2
0
1
2
3
27
Status Indicators for Infotype Actions, 0000
Value
Status 3
28
Organizational Assignment, 0001
Personal Data, 0002
Payroll Status, 0003
Infotypes and Time Constraints
Time Constraint 1
Record has no gaps, no overlap.
Time Constraint 2
Record may have
gaps. But Record
has No Overlap.
Time Constraint 3
Record may have
Gaps
AND
records may
32
Multiple
exist.
Other Master Data Infotypes
Bank Details 0009
Address 0006
Basic Pay 0008

33
Customizing an Infotypes User Interface

You can customize the Infotype Screen Header and modify the Screen
34
Personnel Actions
Benefits of personnel
actions:
Sequential processing
of infotypes
Ensures recording of
all required data
Efficient data entry
Accessing Personnel Actions
Additional Actions Infotype 0302
Additional Actions Infotype 0302 (Continued)
Activating Additional Actions
Activating Additional Actions Infotype
Personnel Actions Types Views

RPUEVSUP
Indicator U0302
Create
Additional Actions
Dynamic Actions
Contract Elements, 0016
Monitoring of Dates, 0019
After saving the CONTRACT ELEMENTS infotype, the

MONITORING OF DATES infotype will be displayed automatically.
What is a Feature?
Features
What?
Why?
Features are objects within PA that determine automatic default values and
help to control system processes by querying different company, personnel or
data structure fields determine a specific value.
Four Master Data Features
VDSK1
NUMKR
ABKRS
PINCH
Integration of Master Data and OM

Infotype 0001 Organizational Assignment
43
Reports for Integration
RHINTE00
RHINTE10
RHINTE20
RHINTE30
Time Management
Payroll
45
Organizational Management
46
Organizational Management Overview
Which company does

the employee work for?
Which department does

the employee work in?
47
Whom does the

employee report to?
Employee
What are the tasks to be

performed by the
employee?
Why use Organizational Management?

Using Organizational Management, the user may get a picture of the organization at
any point in time: past, present or future. With this information, the user may be
proactive in planning for future human resource needs.
Present
48
Future
Infotypes
Object characteristics are maintained in Infotytpes.
49
Plan Objects
Plan objects represent different
elements in a company. There
are five basic plan objects.
(O) Organizational units

(C) Jobs
(S) Positions
(T) Tasks
(A) Work centers
Organizational Units
ABC Company
Organizational units
units describe
describe
the company's distinct
distinct
business
business units.
units.
Multiple Organizational
Organizational
units
units with
with corresponding
corresponding
relationships
relationships form
form an
an
organizational
organizational structure.
structure.
HR
Finance
Examples:
Departments
Geographical Region
Business Process
P & A Recruitment Accts
Tax
Audit
Jobs
Jobs are general

classifications of tasks
performed by employees.
Accountant
Salesperson
General Manager
Positions
Positions
Positions are
are concrete
concrete
representation
representation of
of jobs
jobs and
and are
are
held
held by individuals.
Positions are specific to

a company.
Multiple positions may
perform similar job tasks.
Each position typically represents one
employee, but may be partially filled by
more than one.
Supervisor
G M ( Finance)
G M ( O & M)
G M ( Projects)
Tasks
Tasks describe jobs
and positions.
Job: Head of Dept.

Tasks:
Job
Manages dept.,
Co-ordinates meetings
Makes Decisions
Position 1: Sales Manager
Position 2: Production Manager
Determines sales quotas

Monitors sales progress
Maintains factory shift

schedules
Co-ordinates
Shop floor
meetings
Work Centers
Work
Work centers describe
describe the
the
physical
physical locations
locations where tasks
are
are performed.
performed.
Examples:
Daman Factory
Mould Making Unit
Assembly Line
Rotor Blade Unit
Additional Object Types
56
Relationships Between Basic Object Types
57
Elements of an Organizational Plan
58
Menu Path to Simple Maintenance

From the main menu:
Setting Plan Versions

Specify the plan version to work with in Simple Maintenance
Select the
Plan Version
Step 1: Create the Root Organizational Unit

Begin by creating an organizational
unit for the highest level entity in
your company.
Step 2a: Create Additional Organizational Units

Executive
Offices
Example:
Administrative
Division
Design
Division
SDPL
Division
SRPL
Division
Step 2b: Edit the Organizational Structure
63
Step 3: Create Jobs
Step 4a: Create Positions
Step 4b: Edit Positions
Step 5: Assign Tasks
Step 6: Assign Cost Center
Step 7a: Assign Holders

A person is an
employee already entered
in the system
A user can be
assigned using
simple maintenance
Step 7b: Assign Staffing Percentages to Holders
Matrix Organisation
71
Accessing Matrix Organisation
72
Maintaining Matrix Organisation
73
Infotype Maintenance
Maintain the infotypes

of an object type using
Expert mode
Infotype Maintenance Interface
Infotype Maintenance Interface
Delete vs. Delimit

Infotype records can be deleted or delimited. It is important to
understand when to use each function.
Delete
Delimit
When information is no
longer valid for the specified
time period.
History is maintained.
Examples:
When experimenting with

plan versions, or if a data
entry error has been made.
History is not maintained.
Examples:
An existing department is
dissolved.
Too many positions are

created under a job.
A positions work hours are

changed, effective next year.
A new department is
planned, then canceled.
Aspects
You can create aspects to limit
the infotypes available
Infotypes
Object characteristics are

maintained in infotypes
79
Additional Infotype Attributes
80
Status
81
Validity Dates
82
Time Constraints
83
Other Useful Tools
You will find some helpful

reporting tools under
the menu Tools.
84
Maintaining Infotypes
Although the object and relationship infotypes are required
with every object, other infotypes are commonly used and
recommended.
Org unit
Job
Position
Task
Work
center
Object, relationships, description, department/staff,

account assignment feature
Object, relationships, description, cost planning
Object, relationships, description, department/staff,
planned comp, employee group/subgroup, vacancy
Object, relationships, character
Object, relationships, planned compensation,
restrictions, health examination
Time Management
Payroll
86
Time Management
87
Time Management Overview
Time Recording
Infotypes
Employee is at work
Employee is Sick
Employee Working Overtime
FI/CO
Time Evaluation
# of Hours Worked
# of Sick Hours
# of Overtime Hours
88
Payroll
$ for # of hours worked
$ for # of Sick Hours
$ for Overtime
Time Management Building Blocks
Company Structure
Work schedules
Time Recording
Time Evaluation
89
Company Structure: Organizational Assignment, 0001
Personnel Structure
Organizational Structure
90
Work Schedules
Personnel Subarea
Employee Subgroup
Infotype
0001
Infotype
0007
Monthly work schedule

How are employees schedule to
work on the day
When can they take breaks?
Is the day a public Holiday?
FI/CO
Payroll
Time Recording (Infotypes)

91
Time Recording : Methods of Time Data Capture
Manual time sheets

Employee physically record start and end time
Using clock punch cards

Employee use machines to punch a card
Electronically via magnetic card

Employee swipes a card at a time terminal
Employer assumes employee works

contracted hours
Employee only informs employer of changes
Time Evaluation
TR
Terminal
HR
Terminal
Payroll
Time
Recording
Time
Evaluation
Reporting
TR Terminal
Time Management Integration Points
PP
PM
TE
CATS
Time
Management
PA
CO
FI
Payroll
IMG Customizing Steps

Personnel Subarea - Employee Subgroup Groupings
Work Schedules
Public Holidays
Daily Work Schedules
Public Holiday Calendar Break Schedules Variants Rules - Variants

Period Work Schedules
Work Schedules
Generate
Monthly Work Schedules
Infotype 0007 Plan Working Time
95
Public Holiday Calendar

SAP has two calendars used by the HR module
Factory Calendar
SAP provides standard Public Holiday calendars for most countries.

All calendars are customizable in SAP
SAP Calendars are not client-specific
Used in many areas e.g. logistics and HR
January
1
96
6 7
5
3
2
14
3
2
1
1
1
9 10 4 1
21
8
0
9
2
7 18 1
28
15 16 1
7
2
6
2
5
4 2
22 23 2
29 30 31
Public Holiday Classes

Are only used in HR (Personnel Administration)
Are required by
payroll
wage type generation
absence counting
day types
rules for daily work schedule variants
SAP standard delivered

public holiday class = 1
assigned to all public holidays except Christmas Eve and New Years Eve (these are assigned 2)
Time Management Groupings

SAP provides the following groupings in Time recording
Personnel Subarea Groupings
Employee Subgroup Groupings
Groupings allow the user to, for example

define different work schedules for groups of employees
assign different rules for deviations to planned working time
permit only certain attendances and absences to be posted for certain groups of
employees
Personnel Subarea Groupings for Work Schedules
Two sets of PSG groupings are used

Personnel Subarea groupings for work schedules
Personnel Subarea groupings for daily work schedules
Groupings 01 - 50 are used for Time Recording

Groupings 51 - 99 are used for Logistics
Personnel subarea A
Personnel subarea
grouping
Work Schedule
B
01
NORM8
8Hours - 5 Days
C
02
NORM10
10 Hours- 4 Days
Define Personnel Subarea Groupings: Groupings for Daily Work schedule
Personnel Subarea grouping

Personnel Subarea groupin
Daily
Work
schedules:
for Work Schedules
for Work Schedules
01
Personnel Subarea grouping

for Work Daily Schedules
01
Normal (8H)
Executives
(9H)
Early
02
Norm (8H)
Norm (10H)
Executives (9H)
Early
Late
Night
Of
Personnel Subarea groupin

for Work Daily Schedules
02
Late
Night
Of
Normal
(10H)
Early
Late
Night
Of
Company Structure: Indicators of the Employee Subgroup
Quotas
Work Schedules
Employee Subgroup
Salaried
Employees
101
Hourly
Employees
Monthly Work Schedule

Daily Work Schedule
Early Shift: E
06:00 - 14:00
1 Hour Lunch
F
F
13 F
Monthly Work Schedule

2
F S
S
M
L
E
F
F
L
14 F
:F
January
1
10 11 ...
M
T W
T
ES ...
E
E
E
E
January
1 T New Years Day
2F
3S
4S
5M
6T
7W
8T
2 3 4 5
E E E E
Late Shift : L
14:00 - 22:00
1 Hour Lunch
Free
Period Work Schedule
12
L L
1110
6
T
L
W
L
T
L
9
S
F ...
Generate Monthly Work Schedules Manually
Work Schedules:Planned Working Time, 0007
Work Schedule Assignment
104
Time Recording :Time Recording Methods
Positive Time
Recording
Negative Time
Recording
Time Recording : Negative Time Recording

Records time deviations to planned working time
Valid deviations include:
Absences
Special absences
On call duty
Overtime
Substitutions
Time off in lieu
Deviations are manually entered according to type and duration
Time Recording : Positive Time Recording

Records the attendance times of an employee
Records the deviation times of an employee
Valid attendance's include:
Training
Business trip
Seminar
Overtime
Attendance's and deviations can be entered either:

Front-end system
Manually
Time Recording in Time Management

Time recording in time management
Allows the entry of employee time data
Manually
Automatically
Allows data to be entered as clock times

Allows data to be entered as hours
Time data is entered in time recording infotypes

Time recording infotype range 2000 - 2999
Time entry Options with SAP

SAP standard infotypes (central, employee)
SAP CATS
SAP ESS-CATS
External PDC applications with certified interface to SAP
External front-end applications with interface to SAP (Kiosk, Swipecards,
Scanners)
Time Infotypes
Recording deviations from the planned working time
2001 - Absences
2002 - Attendances
2003 - Substitutions
2004 - Availability (On-call)
2005 - Overtime
Recording time quotas

2006 - Absence Quotas
2007 - Attendance Quotas
2013 - Quota Correction
0416 - Quota Compensation
Recording wage types directly

2010 - Employee Remuneration Information
Time Infotypes (Contd.)

Recording clock times via positive time recording
2011 - Time Events
2012 - Time Balance Revisions
Recording time recording data via calendars(simulated)

2050 - Annual Calendar
2051 - Monthly Calendar
2052 - Weekly Calendar
Time Data Extract infotypes(simulated for reporting)

2500 - Personal Work Schedule Times
2501 - Employee Times
2502 - Quota Transaction
Maintain Time Data

Time recording infotypes can be maintained
Via a single screen entry
Through fast data entry screen
Via weekly data entry screen
Via monthly data entry screen
Via annual data entry screen
Time Recording Menu
Choose date
Select
or type in infotype
number
Select subtype
Infotype 2001 - Absences
Infotype 2002 - Attendances
Infotype 2003 - Substitutions
Infotype 2004 - Availability
Infotype 2005 - Overtime
Infotype 2006 - Absence Quotas
Infotype 2007 - Attendance Quotas
Time Recording Calendars

Annual Calendar
Stores all attendance and absence data for an employee for the whole year
Monthly Calendar
Stores all attendance and absence data for an employee for one month
Weekly Calendar
Stores all attendance and absence data for an employee for one week
Annual Calendar - 2050
Monthly Calendar - 2051
Weekly Calendar - 2052
Time Evaluation Overview
125
Why Use Time Evaluation
126
Basics and prerequisites for Time Evaluation
127
Time Evaluation Process

Time Recording
Plant Data Collection
P2011
Entry Screens
PA2001
PA2002
PA200n
TEVEN
Pair Formation
PCL1
(B1)
NT1
Time Evaluation
RPTIME00
PCL2
(B2)
PT
Updates
Payroll
RPCALC00
Legacy Payroll
PCL2 (B2)
RPTEZL00
PU12
ZL
PA2001
PA2002
PA200n
Time Evaluation Process:Time Events

INFOTYPE
2011:
TIME EVENTS
TEVEN
Time Evaluation Process: Pair Formation

Time Pairs
Generated within the time
evaluation program
Created from time events
Are formed each day
Use the 24hr clock
Pair Formation for Current Day
INFOTYPE
2011:
TIME EVENTS
TEVEN
Pair Formation
PCL2
(B2)
PT
Pair Formation for Previous Day
Clock-in Jan 2nd 05:56
Clock-in Jan 2nd 21:56
Clock-out
14:07
Clock-out
06:12
Jan 3rd
Time Pair
21:56 - 30:12
Jan 2nd
Jan 2nd
Time Pair
Jan 2nd
05:56 - 14:07
PCL1
(B1)
NT1
Time Evaluation Process: Time Evaluation Concept

ABAP/4
Coding
Evaluation Driver
RPTIME00
Program
Control
ATAB Tables
Program
Customizing
ATAB Tables
Schemas
FUNCTION
MODULE
OPERATION
MODULE
131
Rules
555Z
,A
510S
554C
Data Flow In Time Evaluation

Before
Processing
Entry
data
After
Processing
Results
are written
back to cluster B2
TEVEN
PCL1
(B1)
NT1
Results from
previous
PCL2
(B2)
evaluation
PT
Infotype data
PA2001
PA2002
PA2003
PA2004
PA2006
132
PA0001
PA0002
PA0003
PA0007
PA0050
Processing
RPTIME00
PCL2
(B2)
PT
Infotypes are
updated
(if necessary)
PA2001
PA2002
PA2003
PA2004
PA2006
PA0001
PA0002
PA0003
PA0007
PA0050
Steps of RPTIME00
1.
2.
Determine First Day of Evaluation

Pair Formation
Before day Processing

3. Initialization
Day Processing
4. Import Data
5. Error Checks
6. Determine Planned Working Time
7. Overtime Generation
8. Time Wage Type Selection
9. Process Overtime Wage Types
10. Form Time Balances
Final Processing
11. Error Checks and end of Period
12. Export Evaluation Results
133
Time Management
Payroll
134
Payroll Overview
135
Payroll Process
Gross Pay
Company
Contributions
Basic
Allowances
Reimbursements
Bonus, Incentives
PF Contribution
Super Annuation
Provision for Gratuity
etc.
C2C
less
Rs.
Emp. Contributions
Deductions Loans Repayment
Taxes
Third Party Deductions
Other deductions
Net Pay
Gross Pay
Particular wage types employee entitled to during a pay period
Basic Pay
Shift
Earnings
Pro-Rated
Pay
Retroactive
Pay
Additional
Payments
Overtime
Leave/Quota
Bonuses
Recurring
Payments &
Deductions
Cumulation of Gross Amounts
Gross Salary
For Income Tax
Gross Salary
For ESI, etc.
Cost to Company
Net Pay/Gross-to-Net Calculation

Amount paid to employee after withholding taxes, Employee
contributions & other deductions
Earnings
Basic
Allowances
Reimbursements
Bonus & Incentives
Less Deductions
Net Pay
PF Contributions, etc.
ESI, LWF
Loans
Taxes (I Tax, P Tax)
Third party deductions
Insurance
Union Contributions
Co-operatives & Clubs

Other deductions
Bus, Meal, etc.

The Payroll Cycle

Master Data
Prerequisite
Configuration for Payroll
Payroll Organization
Basic Pay
Wage Types
Infotypes
Time Management
Payroll
Run
Gross - Deductions = Net Pay
Final Steps
Direct
Deposit/Checks
FI/CO Transfer
Third Party
Remittance
Tax Reporting
Prerequisite Configuration
Master Data
Prerequisite
Basic Pay
Wage Types
Infotypes
Time Management
Payroll
Run
Final Steps
Direct Deposit/Checks
FI/CO Transfer
*Third Party
Remittance
*Tax Reporting
Prerequisite Configuration
PAYROLL
AREA
CONTROL
RECORD
PERIOD /
DATE
MODIFIER
PAYROLL
CALENDAR
PAY
SCALE
GROUP
PAY
SCALE
LEVEL
Basic Pay
PAY
SCALE
TYPE
PAY
SCALE
AREA
Allowance Groups: India Specific functionality

Some Payroll Infotypes

IT 0001 Organizational Assignment
IT 0003 Payroll Status
IT0007 Planned Working Time*
IT 0008 Basic Pay
IT 0009 Bank Details
IT 0014 Recurring Payments/Deductions
IT 0015 Additional Payments
IT 0185 Personal IDs **
Country specific (IN)

IT 0580 Previous Employment Tax Details
IT 0581 Housing (HRA/CLA/COA)
IT 0582 Exemptions IT Exemptions for Medical &
Leave Travel
IT 0583 Car & Conveyance Co Car/Own Car,
Conveyance, etc.
IT 0584 Income from Other Sources - Income from
house property, etc.
IT 0585 Section 80 Deductions
IT 0057 Membership
IT 0046 Loans
IT 0586 Investment Details
IT 0267 Off-cycle Payments
IT 0588 Other Statutory Deductions - ESI, LW Fund,
IT 0587 Provident Fund Contribution Details

P. Tax
IT 0590 Long Term Reimbursements Hard
Furnishing & Soft Furnishing
IT 0591 Nominations PF, Gratuity, ESI, etc.
143
The Payroll Run

Master Data
Prerequisite
Basic Pay
Wage Types
Infotypes
Time Management
Payroll
Run
Final Steps
FI/CO Transfer
*Third Party
Remittance
*Tax Reporting
Final Payroll Steps

Master Data
Prerequisite
Basic Pay
Wage Types
Infotypes
Time Management
Payroll
Run
Final Steps

FI/CO Transfer
*Third Party
Remittance
*Tax Reporting
Payroll Integration
Master Data
Time Management
Payroll
FI/CO
146
Claims (India)
Create Control Record
Last payroll period. When creating it for the first

time, it should be 1 less than the period in which
productive operations actually commence.
Current payroll
period
Earliest date up to which retro-accounting is

possible, for a payroll area. This limit is also
defined per employee in infotype 003
Create Control Record ((Contd.,).,)
Payroll Periods
Financial Year 2004 - 2005

Payroll Period
01
2004
02
2004
.
.
.
.
.
.
.
.
9
2004
10
2004
11
2004
12
2004
Corresponding Celendar
01.04.2004 30.04.2004
01.05.2004 31.05.2004
.
.
.
.
.
.
.
.
01.12.2004 31.12.2004
01.01.2005 31.01.2005
01.02.2005 28.05.2005
01.03.2005 31.03.2005
Generate Payroll Calendar
Cumulation type
values:M,Q, X, Y
Basic Pay IT 0008
Basic Pay - IMG Path
152
Define Employee Subgroup Grouping for PCR and CAP

Press F1 for the grouping
values defined by SAP
Check Pay Scale Type

Grouping for the economic area to which a
collection agreement applies.
For example:
Manager
Technician
154
Check Pay Scale Area

Defines the physical areas where the
collective agreements are valid
Examples:
155
Revise Pay Scales Groups & Levels
Senior Manager - Level 3
Manager - Level 1
Define Pay Scale Salary Ranges
Wage Types
Mona Roise
2049
Mona Roise
2048
Wage Types allow for the

assignment of payments and
deductions and the control of
payroll programs.
Primary and Secondary Wage Types
Primary/ Dialog Wage Types

- Sample WT begin with Alpha code
Secondary wage types

Valuation bases
/0..
MB10 Basic Pay
Gross cumulation
/1..
MF10 Ee PF Contribution
Average bases
/2..
MF30 Er PF Contribution
Factoring /CO
/8..
M210 LTA Amount
Outgoing wage types /A..

in retroactive acc. period
Incoming wage types /Z..
from previous month
Others
Result wagetypes:
Wage Types
Check Wage Type Characteristics
Valuation of Wage Types
Indirect Valuation
Modules for Indirect Valuation
Wage Type Valuation for India
INVAL
TARIF Module
PRZNT and SUMME Modules
ARBPL Module
INVAL: Wage type valuation module for India

Variant
A:
The value of the wage type is a fixed amount. For a

given Allowance Group, Basic Pay = Rs.5,000
B:
Value as a percentage of one or more base wage types

added to a fixed amount. House Rent = 50% of Basic
Pay + 40% of Dearness Allowance + Rs.500
C:
Value as a percentage of one or more base wage types

subject to a maximum limit.. House Rent = 50% of Basic
Pay + 40% DA and subject to a maximum of Rs.2,500
D:
Value as one or any combination of Variants B & C.

percentage of one or more base wage types subject to
a maximum limit.. House Rent = (Rs.100 + 50% of Basic
Pay + 40% DA ) factored by 50% and subject to a
maximum of Rs.2,500
Payroll Infotypes
IT 0001 Organizational
Assignment
IT 0003 Payroll Status
IT 0006 Addresses
IT0007 Planned Working
Time*
IT 0008 Basic Pay
IT 0009 Bank Details
IT 0014 Recurring
Payments/Deductions
IT 0015 Additional
Payments
IT 0045 Loans
169
Country specific (IN)

IT 0582 Exemptions IT Exemptions for Medical &
Leave Travel
IT 0583 Car & Conveyance Co Car/Own Car,
Conveyance, etc.
IT 0584 Income from Other Sources - Income from
house property, etc.
IT 0588 Other Statutory Deductions - ESI, LW Fund,
P. Tax
IT 0590 Long Term Reimbursements Hard
Furnishing & Soft Furnishing
IT0001 - Organizational Assignment
170
IT0003 - Payroll Status
171
Retroactive Accounting
Payroll Past
January
December
Retroactive
Relevancy
July
November
Retroactive Limit
- per Payroll area
- per employee
September
Retroactive
Recognition
IT0007 - Planned Working Time
173
IT0008 - Basic Pay
174
IT0009 - Bank Details
175
IT0014 - Recurring Payments/Deductions
176
IT0015 - Additional Payments
177
India Specific Payroll Infotypes

IT 0582 Exemptions IT Exemptions for Medical & Leave Travel
IT 0583 Car & Conveyance Co Car/Own Car, Conveyance, etc.
IT 0584 Income from Other Sources - Income from house property, etc.
IT 0588 Other Statutory Deductions - ESI, LW Fund, P. Tax
IT 0590 Long Term Reimbursements Hard Furnishing & Soft Furnishing
178
Accessing the Payroll Sub-Module
Payroll Run
Master data entered for current pay period
Fix rejects
(matchcode W)
and other updates
Release Payroll
Start Payroll
Yes
Any
rejects
?
No
Check Results
No
Corrections
Results
OK ?
Yes
Exit Payroll
Remuneration &
Subsequent Activities
Payroll Simulation
Release Payroll
Start Payroll
Payroll Log
Check Results
Corrections
186
Exit Payroll
Remuneration Statement
Payroll Results
Posting Payroll Results to Accounting
Payroll Accounting
HR
Calculation of wages & salaries to be paid to an employee

Calculation of deductions & amount to be transferred to employee
External Accounting
FI
Consideration of personnel expenses

Consideration of payables & resulting payments
External Accounting
CO
Consideration of personnel costs

to cost objects or as overhead costs
190
Bank Transfer
Test Transfer
Pre-program DME
Create DME
DME Management
To ensure that the transfer of

payables is not repeated
During reruns, only the
difference is transferred
Generate a file with all
employee bank details and
net salary
Cost Centers
Executive
Board
Human
Resources
Cost
Center
for Human
Resources
Corporate
Services
Cost
Center
for
Corporate
Services
Consultants
- Michael Thomas
- John Robb
Cost Distribution
Executive
Board
Human
Resources
HR
Administration
Production
HR
Development
B
A
50%
...
Social & Legal

C
30%
System
Administrator
20%
Cost Center
Balance expenses with GL entries
Questions ?
195
Thank You
196

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IBM Global Business Services

2007 IBM Corporation

IBM Global Business Services

2007 IBM Corporation

IBM Global Business Services