DepEd Order 44 s.

2016
Partnerships

School-to-School

Christian Mespher A. Hernandez

Rationale
DepEd believes that high-performing
schools can be instruments for reform.
Through
school-to-school
partnerships, high-performing schools
can share their best practices and
help other schools improve their
school performance using LAC, CI, and
SBM.
DEPARTMENT OF EDUCATION

Rationale
High-performing schools will be called
Leader Schools. They shall receive
funds (P140,000) to provide technical
assistance to nearby schools that
have not yet reached their full
potential in school performance.
These schools will be the Partner
Schools.
DEPARTMENT OF EDUCATION

Rationale
The policy aims to generate shortterm positive outcomes among
schools involved in partnerships.
These outcomes include:
1. Engagement in collaborative
professional devt activities
2. Joint planning, problem-solving and
resource mobilization activities
3. Improvement of social trust,
awareness and understanding
DEPARTMENT OF EDUCATION

Policy Statement
In line with DepEd Order 83, s. 2012,
DepEd is committed to building a
network of leadership and governance
that will guide the educational system
to achieve its shared vision, mission
and goals.
Leader Schools will have the moral
purpose linked to the well-being of the
wider community rather than just any
individual school.
DEPARTMENT OF EDUCATION

Roles and Responsibilities

School Level:
Sch. Head of the Leader School
Accountable:
implementation of the activities
agreed with Partner School
And do his/her roles and
responsibilities such as.
DEPARTMENT OF EDUCATION

Roles and Responsibilities

School Head of the LEADER SCHOOL
1. Selecting a Partner and initiating partnership
2. Organize teams from roster and
appoint focal person

3. Orient its teaching and nonteaching personnel on involvement

and participation

4.Assess the needs of Partner School

found on SIP

5. Identify its organization strengths

and capacity

6. Prepare a Work Financial Plan (WFP)

build on needs and scope of support

7. Enter into a formal agreement with

Partner School

8. Receive the funds and implement the

school-to-school activities in the
approved WFP in line with costing ,
parameters and timelines

9.Monitor outcomes of
activities.Process the insights and
learnings gained by each teams
10. Submit liquidation and
accomplishment reports to SDO and
accomplishment report to RO .

DEPARTMENT OF EDUCATION

Roles and Responsibilities

School Head of the PARTNER SCHOOL
a. Orient teaching and non-teaching personnel
b. Appoint focal person who will speak with the Leader School
c. Prepare list of Priority Improvement Areas (PIAs) in the SIP and
participate in the needs assessment
d. Assign a Project
Team to work with
the LS to implement
Partnership activities
School Head
e. Provide feedback
of
Partner School
And suggestions on
The WFP and the
Partnership
f. Allot time and resources to undertake
the partnership activities and projects
DEPARTMENT OF EDUCATION

g. Monitor the
outcomes and
process insights
and learning
gained by its team
h. Document the
implementation of
the partnership
activities and
projects including
outcome and submit
reports to SDO & RO

Roles and Responsibilities

School Governance and Operations Division
Oversee the over-all implementation of the sch

school-to-

school partnership
1.Orient the Leader School and assist in
selecting their partner schools
2.Create a communication campaign to
advocate the value and importance of
SSP in the Division
3. Manage the use of fund if the Leader
School
School refuses the fund
Governanace
4. Appoint the SBM Coor. As facilitator
Operations
who will bridge the communication
Divisions
between Leader School and Partner
School.
(SGOD)
DEPARTMENT OF EDUCATION

Roles and Responsibilities

School Governance and Operations Division

5. Conduct training and provide coaching &

technical assistance to school on partnership
planning, joint problem solving and resource
mobilization
6. Review and approve the WFPs submitted
by the Leader Schools
7. Facilitate regular meetings with Leader
Schools in the Division. Document and
submit to RO for TA and adjustments
it necessary ( include in the Division
School
Governanace Action Plan)(Special meeting can be
conducted when necessary)
Operations
8. Monitor the impact of the partnership,
Divisions
document reported accomplishment and
(SGOD)
submit to RO (FTAD)
DEPARTMENT OF EDUCATION

Roles and Responsibilities

School Governance and Operations Division

9. Consolidate reports submitted such as

= List of schools with approved WFPs
and their corresponding Partner
Schools
= Liquidation reports ( make actual
validation before accepting the
liquidation reports )
and submit to RO FTAD
10.Conduct debriefing for both Leader
School
School and Partner School
Governanace11. Provide recognition of deserving
Leader and Partner School in the
Operations
Division
Divisions
The SDS shall be accountable for school-to-school
(SGOD)
partnership at the Division Level
DEPARTMENT OF EDUCATION

Selection and Allocation

Schools
in Levels
4,3,2,1

Partner
Schools

Schools
in
Levels
5,6,7,8,

PERFORMANCE
BASED BONUS
(PBB)
for DepEd
Employees and
Officials for Fiscal
Year 2014

Nearby Partner Schools

(lists)
and Allocation
DEPARTMENT OF EDUCATION

LEADER
SCHOOLS

Leader Schools
12

Selection and Allocation

Partner Schools
(Level 4,3,2,1)

School-to
School
Partnership
(SSP)
School Leaders
(Levels 8,7,6,5)
DEPARTMENT OF EDUCATION

13

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL

1.Provide orientation about

school-to-school
partnership
2. Create a communication
Campaign to advocate the
value and importance of the
SSP in the Division
3. Assist Leader Schools in
selecting their Partner
Schools
4. Communicate with LS to
confirm their acceptance of
the fund. In the event that a
LS refuses the fund, manage
the use of the fund for the
supposed Partner Sch.

1. Select a nearby Partner

School from the list in this
link: bit_/y/school_partner

DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE
5.SBM Coordinator helps
facilitate the communication
between LS and PS

LEADER SCHOOL

SCHOOLPARTNER SCHOOL

2. Make initial contact with a

potential PS and confirm if
the school has not been
selected as a PS
3. Create a core team who
will provide the technical
assistance and support
needed by the PS.
Form team who has a heart
for service and a
commitment to help
improve another school.
4. Appoint a focal person
who will liaise with the
Partner School.

DEPARTMENT OF EDUCATION

1. Identify a focal person

who will liaise with the
Leader School.

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL
5.Orient your teaching
and
nonteaching personnel
about the schools
involvement and
participation in the schoolto school partnership.
This is to ensure that
everybody in school is
onboard. Whole school
commitment is key to the
success of this
partnership.
6.Assess the needs of the
Partner School based on
their School Improvement
Plan (SIP) to ensure that
you are targeting the most
critical areas
DEPARTMENT OF EDUCATION

SCHOOL-

PARTNER SCHOOL
2. Orient your teaching
and nonteaching
personnel about the
schools involvement and
participation in the schooltoschool partnership.
This is to ensure that
everybody in school is
onboard. Whole school
commitment is key to the
success of this
partnership.
3. Prepare SIP-SRC and
other school data.

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL
6.1 -do a collaborative
review of the SIP with the
Partner School
6.2 -ask the Partner School
what they have done
already
6.3 -ask what are their
targets, what specific
resources and support they
need, what are the
challenges in implementing
the plans in the SIP, and
what are the current gaps in
the plans
6.4 -interview stakeholders:
teachers, students, parents
if necessary
DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

3.Participate in the
collaborative review
facilitated by the Leader
School. Be honest in
expressing your challenges
and needs.
4. Identify teachers and
students to be interviewed
for needs assessment if
necessary.

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL
7. Communicate this to
your Partner School.

8.Create a timetable with

duration and consult the
Partner School on this. This
will be part of the Work and
Financial Plan (WFP) which
should follow the format in
Annex 7.

DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

5. Discuss and agree on

the scope of help to be
given by the Leader
School.Based on the scope,
assign the Project Team
(preferably the SIP Project
Team in-charge of the
Priority Improvement Area)
who will work with the
Leader School.
6.Give feedback and
comments on the WFP.

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL

SCHOOLPARTNER SCHOOL

9. 9.Enter into a formal

7.Review the partnership
school-to school partnership agreement and sign if
agreement with your
everything is in order.
Partner School (Annex 6
shows a sample school-to
school partnership
agreement).
10.Pass the following to the
Schools Division Office:
-a table summarizing the
needs of the Partner School
and the scope of help that
will be provided
-WFP
-School-to-school
partnership agreement
DEPARTMENT OF EDUCATION

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL

6.Review and approve the

WFPs submitted by the
Leader Schools.
7. Consolidate the list of
schools with approved WFPs
and their corresponding
Partner Schools following
Annex 8.
8. Conduct training, coaching,
and technical assistance to
Leader Schools pertaining to
partnership planning, joint
problem solving,
and resource mobilization if
necessary.

DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL

SCHOOLPARTNER SCHOOL

9.Involve the Local

Government
Units (LGUs) when needed.
10.Ensure an efficient
transfer of funds to Leader
School.
11. Facilitate regular
meetings with
Leader Schools in the
Division.
12. Monitor the impact of
the partnership on PS in
the Division

11. Receive the fund from

the SDO.
12.Start project
implementation.

8.Start project
implementation

13. Monitor project

implementation outcomes

9. Continue coordination
with Leader School

DEPARTMENT OF EDUCATION

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

13.Document and submit

reported accomplishments
- level of its
implementation
- issues/concerns
- gains/impact of its level
This is to ensure that the
project is implemented
accordingly and to make
necessary adjustments if
needed provided its in
accordance with the
guidelines and beneficial to
the both (clients & project
teams)

LEADER SCHOOL

14.Document and submit

reports on the gains/
impact/issues/
concerns on its level of
implementation of the
project to DO and ROFTAD
For RO-FTAD email to
fta_calabarzon@yahoo.co
m
and nesrolle@yahoo.com
This is to ensure that the project is
implemented accordingly and to
make necessary adjustments if
needed provided its in accordance
with the guidelines and beneficial
to the both (clients & project
teams)
DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

10.Document and submit

reports on the gains/
impact/issues/
concerns on its level of
implementation of the
project to DO and RO-FTAD
For RO-FTAD email to
fta_calabarzon@yahoo.com
and nesrolle@yahoo.com
This is to ensure that the project is
implemented accordingly and to
make necessary adjustments if
needed provided its in accordance
with the guidelines and beneficial to
the both (clients & project teams)

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

LEADER SCHOOL

14. Give recognition to

deserving Leader Schools
and Partner
Ex.
-Outstanding Leader School
-Outstanding Partner
School
- Focal person
- Project Team
15. Document with pictures
and submit report of
the activity and submit to
RO-FTAD
The RO will also give
recognition .
DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

16. Conduct debriefing for

both Leader school and
Partner Schools

LEADER SCHOOL

15. Transfer
process/technology to
partner school as part of the
transition
16. Make and submit report
to DO and RO-FTAD as
issues/concerns on this
activity
17 Conduct team debriefing
by processing the insights
and learnings gained
through the partnership
Submit reports with pictures
on this activity
DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

11. Participate actively in

the transition
12. Make and submit report
to DO and RO-FTAD as
issues/concerns on this
activity
13. Conduct team debriefing
by processing the insights
and learnings gained
through the partnership
Submit reports with pictures
on this activity

PROCEDURES ON ESTABLISHING
TO-SCHOOL PARTNERSHIP
SCHOOLS DIVISION
OFFICE

17. Consolidate the

liquidation reports using
Annex 10 for onward
submission to the RO-FTAD
18. Conduct actual
validation of the WFP
before accepting the reports
on liquidation for TEA. funds
utilization.
Note:The Regional Offiice
will also conduct actual
validation on funds and the
entire project

LEADER SCHOOL

18. Submit accomplishment

reports to the SDO using
Annex 11 and liquidate the
funds.
Reminder:
Eligible activities are
based on guidelines and
approved WFP
Correct, complete ,true
original and honest
receipts
Follow guidelines on
procurement
Etc.

DEPARTMENT OF EDUCATION

SCHOOLPARTNER SCHOOL

14. Submit narrative report

to DO and RO-FTAD about
the utilization of the funds.
Look into the materials
distributed or on the activity
conducted. Confer it with
the approved WFP of the
Leader School.

Thank you for lending your ears!

Love what you are doing and

it will love you in return.

DEPARTMENT OF EDUCATION

26