5S

Creating the Productive

Workplace

Why 5S?
Provides basis for being a world-class
competitor
Starts the foundation for a more
systematic approach to the workplace
Improves productivity and morale
Empowers employees

The Five Ss
Sorting separating the needed from the notneeded
Simplifying a place for everything and
everything in its place, clean and ready to use
Systematic Cleaning or Sweeping cleaning
for inspection
Standardizing developing common methods
for consistency
Sustaining holding the gains and improving

The First S - Sorting

Separate Required Items Out
Eliminate unnecessary items and
perform an initial cleaning
Establish criteria/handling of items
Identify unnecessary items
Move unnecessary items to holding area
Conduct an initial cleaning
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Before sorting

Identify area for tagged/unnecessary items

Provide tags for large not-needed items
Provide boxes for long-term storage
Provide cleaning supplies: brooms, mops,
and cleaning solutions

Before sorting
Assign participants to specific areas
Inform or coordinate with people who may be
asked to help store, repair, or dispose of identified
items
Notify others that Five S activity is about to occur
Arrange for dollies, carts, etc., to remove items
Brief the team

The Second S Simplifying

A place for everything and everything in its
place, clean and ready to use
Arrange workplace for safety and efficiency

Identify key equipment and supplies

Determine location for each item
Outline locations and zones
Develop shadow boards, label items
Document layout, equipment, supplies
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The Third S Systematic Cleaning

Clean for Inspection
Perform daily cleaning and inspection to
understand work conditions

Identify points to check for performance

Determine acceptable performance
Determine visual indicators/controls
Mark equipment/controls
Conduct daily cleaning/inspections
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The Fourth S - Standardizing

Develop Common Methods for Consistency
Make abnormal conditions noticeable and
document agreements
Document agreements and checks- create audit
tool
Establish/document standard methods across
similar work areas
Document new standard methods

The Fifth S - Sustaining

Hold the Gains and Improve
Maintain the gains from other 5S activities
and improve

Determine 5S Level of Achievement

Perform routine checks using audit tool
Analyze results of routine checks
Measure progress and plan for continuous
improvement

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Getting Started
Evaluate - tells you what you need to do
Plan- launch your 5S activity
Prepare - gets you ready for
implementation
Implement - Set start date and be ready to
get dirty
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Evaluate Your Initial Situation

Take work area photos (lots and lots of
them)
Evaluate current 5S Level of Achievement
Determine needed supplies
Determine tag-out area and time limit.
Determine time table

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13

Plan

Assemble a 5S Lead team

Define the work area 5S boundaries (list them)
Assign work group members to their 5S areas
Determine 5S targets, activities, and schedule
Review/finalize plans with work group and site
leadership

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Prepare for Implementation

Obtain existing standards for color-coding and
signage
Decide on 5S color-coding and signage
standards
Communicate, communicate, communicate! (email, signs, one on one)
Install 5S communication board
Set acceptable time table for completion
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Five S Communication Board

Five S
Team
Members

Five S
Boundaries

Five S
Routine
Checklist

Project Name
and Project
Scope

Photos

Current
Situation

Photos

Situation
After Five
S

Levels
of
Achieveme
nt
Five S
Implementation
Plan
Five S
Implementation
Time Table

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5S Routine Checklist
1. SORTING:
To segregate wanted and
unwanted items.
Eliminate unwanted items
Store wanted items

2. SIMPLIFYING
To store wanted items in
a manner which will make
them easy for anybody to
retrieve when required

5. SUSTAINING
Employee involvement
continuously challenging and
improving processes and
practices, posters, tours

4. STANDARDIZING
To look after a clean area
in such a way as to
prevent it from getting
dirty again

3. SYSTEMATIC CLEANING
To remove the dirt and rubbish
from the area around the
operator and from the
workplace as a whole

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PDSA & the Five Ss

Plan
Share 5S Overview
Choose work area implementation group
Determine implementation targets, activities,
and schedules

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PDSA & the Five Ss

Do
Document current situation
Apply 5Ss
Document improvements
Determine par levels (if appropriate)

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PDSA & the Five Ss

Study
Conduct audits
How has the 5S project affected staff?
Was the project successful?

Act
Determine new improvement goals with action
steps

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Issues and Concerns

Management Responsibility

Communicating across shifts

Disposing of, or moving, personal items
Making time available
Following agreements consistently
Maintaining the gains
Giving rewards and recognition
Integrating 5S with other improvement activities

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Iowa Health Des Moines

Laboratory
5S Record Storage Project

Visitor Entrance to Lab

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Woodland Storage Rooms

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New Visitor Entrance with Record

Storage

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A Picture Paints a Thousand

Words

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Other examples

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Other examples

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Before

Other examples

After

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5S Project Suggestions

Your Personal Desk

Unit Break room
Nursing Station
Medical Store Room
Unit Kitchens
Closets

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Questions ?