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ROLES AND RESPONSIBILITIES

OF EHS EXECUTIVE
BY
SUMIT GHOSH DASTIDAR

What is EHS?
EHS stands for Environment Health & Safety
Environment- The surrounding in which an
organization operates. The business activities of
an organization has a definitive impact on its
environment through its environmental aspects.
Health- refers to the health of an
employee/worker and the effects on health by
the environment in which the person is working
Safety- Occupational safety of a worker within
the premises of organization.

Who is an EHS Executive?


An EHS executive is a personnel who
has been assigned the duty of
looking after the EHS activities of the
organization.
That is to say, he has to
1. Monitor environmental parameters
2. Manage environmental aspects
3. Look after health & safety of the
employees
Of that organization.

Activities, and Roles of an EHS


Executive

Activities:The activities that are carried out can be


differentiated into two broad categories: EHS
EMS
For EHS activities, IBM follows IHS(Integrated
Health & Safety) checklist. The checklist is
prepared based on OSHAS 18001.
For EMS activities, Status update reports, called
Trackers are maintained . IBM primarily follows
ISO
14001:2004
for
its
Environment
Management System.

IHS CHECKLIST
The points in the IHS checklist can be categorized into the
following headings:1. Asbestos
2. Building Maintenance
3. Cafeteria
4. Confined Space
5. Design
6. Electrical
7. Fire & Line Safety
8. Housekeeping
9. Indoor Air Quality
10.Water

Salient Features of IHS Checklist: Basic awareness regarding risks & hazards
associated with activities entailed in that
point.
For e.g.: Asbestos, Confined space.
Compliance with local and global
standards.
For e.g. : NBC, ISO 14001, OSHAS 18001,
ISO 9001, CPCB and SPCB standards etc.
Necessary training of staff to perform
critical tasks.
For e.g. : Handling of hazardous waste,

Emphasis on mandatory use of


PPEs(Personal Protective Equipment) to
avoid injury or disease.
For e.g.: Gloves, nose masks, goggles etc.
Equipments used within the premises
should be NRTL or CE marked.
Focus on PwD (Person with Disability)
For e.g.: Accessibility , emergency exits,
enough space, ergonomics , office layouts
etc.

Labeling on critical objects for easy


identification. Signage accuracy and relevance.
For e.g.: Chemicals, Electrical Panels and
boxes, Emergency Lights, Exit signs, FE signs.
Maintaining proper documentation and records
regarding manuals, guidelines, standards,
monitoring and parameter limit tests,
compliance monitoring, certificates by landlord,
inventories etc.
Maintaining basic hygiene and safety measures
in all areas of activities.

Trackers
The following are the trackers used to implement
EMS: Non- Hazardous Waste Tracker
For e.g.: paper cups, scrap etc.
Hazardous Waste Tracker
For e.g.: CFLs, lube oil, battery waste, e-waste
etc.
3R- Reduce, Reuse and Recycle: 75% Target.
Chemical Inventory
For e.g.: Shevaran, Lemon Grass etc.
Legal Tracker
For e.g.: Annual return forms of Wastes, Battery
Wastes etc.

The trackers are broadly of two types:


1)PAN India : updated and shared to
update and report all the information
across India.
2) Regional: categorized as individual
regions, which are categorized as
East , West, North and South.

EMP
EMP stands for Environment Management
Plan.
The following are the EMPs implemented
on-site:
1. EMP 1: Management of Air and Noise
pollution
2. EMP 2 : Management of Water discharges
3. EMP 3 : Handling of Non-Hazardous Waste
4. EMP 4: Reduce , Reuse and Recycling

5. EMP 5 : Handling of Hazardous


Waste
6. EMP 6: Storage & Spill Management
7. EMP 7 : Chemical Management
8. EMP 8 : Energy Management

The EMP files must comprise of


documents and certificates relating to
user manuals,
monitoring test reports,
relevant safety measure and
standards/codes to be followed
Basic handling and management, and its
relevant training
Certification from regulatory bodies
Best Practices initiated
Training Records
Compliance records
(The list is not exhaustive)

Roles played by EHS


executive

Ensure constant compliance with Local and


Global Environmental Laws, Regulations and
Standards

Monitor and evaluate environmental


performance

Maintain documentation and records, in


compliance with EMS(i.e. Environment
Management System)

Taking and reporting of


observations , based on IHS
checklist, around the offices

Looking after waste management practice

Improving and maintaining suitable


ergonomics and work safety practices.

Take lead in the continual improvement of


EHS and EMS activities.

Training the staff and creating


awareness regarding ongoing EHS
activities.