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minutes
130 slides
10 X 5
Topics
10
Probable
Questions
25 marks
1. Tree
2. Switch
3. Stool
4. Car
5. Gloves
6. Gun
7. Dice
8. Spectacles
9. Cat
10.Bowling pin
11.Goal posts
12.Eggs
13. Witch
14. Ring
15. Ruggar ball
16. Candy
17. Seventeen
18. Polling booth
19. Golf club
20 .Packet of cigarettes
Four Generations
First generation:
reminders based on clocks and watches, with
possible computer implementation that can be used
to alert a person when a task is to be done.
Second generation:
planning and preparation based on calendar and
appointment books
includes setting goals.
Four Generations
Third generation: Attention ; JB approach
planning, prioritizing, controlling activities on a
daily basis implying spending some time in
clarifying values and priorities
Fourth generation:
being efficient and proactive using any of the
above tools;
places goals and roles as the controlling
element of the system and favors importance
over urgency.
HEALTH
JOB
RELATIONSHIPS
Health
Staff
MAJOR TASKS
weekly meeting
recruitment
training
promotions
Projects
Finance
MAJOR TASKS
MAJOR TASKS
budget
cash flow
insurance sales
Company seminar
Trade Fair
Book a stand
Collect goods
Train the staf
WHAT
HOW
GOALS
KEY AREAS
MAJOR TASKS
MINOR TASKS
WHEN
DIARY
YEARLY PLAN
MONTHLY
PLAN
WEEKLY PLAN
DAILY PLAN
I
Stress
Burn out
Crisis management
Always Putting out fires
II
III
IV
III
II
Vision
Perspective
Balance
Discipline
Control
Free Crisis
IV
II
III
Short term focus
Crisis Management
See goals and plans as worthless
Feel victimized
Out of control
Shallow and broken relationships
IV
III
II
IV
Total Irresponsibility
Fired from jobs
Dependent on
other Institutions for bases
First generation
strengths and weaknesses
Flexible
Adoptability
Less stressful
More responsive
to people
No structure
Fall through
cracks
Relationships
sufer
Crisis to crisis
What is right in
front of you
Second generation
strengths and weaknesses
Tracks
commitments &
appointments
Better
preparation
Goal setting &
planning increase
performance
Insulated and
isolated
Schedules over
people
Sees people as
enemies
What you want
and not what you
need
Diagnostic criteria
Trouble getting started
Difficulty getting organized
A sense of underachievement
Many projects going simultaneously
Trouble with follow-through
CONDUCTING
A MEETING
Definitions
Productivity - efficient use of resources,
Outcome of a meeting - number of decisions
made
Man Hours = No of people X time spent
Productivity of a meeting = Outcome of the
meeting/ Man hours spent
Chairman
Fails to control and manage time
Participants
Not prepared
Discuss outside the agenda
Talk with each other
No clear objective
should be diplomatic
should be unbiased
should be tactful
should be able to communicate well
Follow Up
Summary
MOTIVATION
What is Motivation
A psychological process that gives behavior
purpose & direction
Motivation is a feeling deep within that gives a
driving force and encourages one to behave
towards achieving preset goals
McGregors Theory X
Inherent dislike to work and avoid if can
Most must be coerced, controlled,
directed, threatened with punishment
Average human prefers to be directed,
avoid responsibility, little ambition &
wants security
McGregors Theory Y
Physical & mental effort is natural
Self direction & self control could be exercised
Human learns under proper conditions to accept
but seek responsibility
Intellectual potential is only partly utilized
Hertzberg Theory
Motivation Factors
Achievement
Recognition
Possibility of growth
Advancement
Responsibility
Work itself
Motivation Skills
Cardinal rules
Motivators are important to stimulate self
motivation
Demotivators are important as they present
obstacles to self motivation
Self motivation is the real motivation
Motivators
Activity
Action
Fun
Variety
Ownership
Input
Stake holding
choice
Power
Responsibility
Leadership opportunities
Affiliation
Social interaction
Teamwork
Competence
Use of strengths
Learning
Error tolerance
Achievement
Goals
Improvement
challenge
Recognition
Encouragement
approbation
Meaning
significance
De-motivators
Overall
Unclear expectation
Unnecessary rules
Unproductive meetings
unfairness
Work
poorly designed work
Being forced to do
poor quality work
Tolerating poor
performance
Policy
Hypocracy
Dishonesty
With holding info
Management
Constant change
Over control
Taken for granted
Criticism
Discouraging responses
Lack of follow up
Terrain
Diversity of clubs
Aesthetic pleasure of the game
Exercise
+ ve social reaction
Challenge faced by obstacles
Unique score keeping system
Healthy competition
Unlimited potential for improvement
Immediate feedback
Frequent recognition
Joyous celebration at the 19th hole
Communication skills
1.
2.
3.
4.
Reading
Speaking
Writing
Listening
Ignoring
Pretending
Selective
Attentive
Empathic
1. Blending
Visual
Verbal
Conceptual
2.
3.
4.
5.
Back tracking
Clarifying
Summarizing
Confirming
MAKING A
DECISION
CONSTRAINTS
Present situation
Future situation
Availability of resources
Acceptance by others
Feasibility of options
Time factor
TYPES OF DECISIONS
Operational
Strategic
Routine
Urgent
Problematic
Consultative
STRATEGIC
Long term
Deciding on goals & objectives
Planning to achieve the objectives
Monitoring plans and remedial actions
Looking for ways to improve the performance
BELIEFS ON DECISION
MAKING
Who when and how
Beliefs about people
McgregorX
Mcgregor Y
STYLES OF DECISION
MAKING
Authoritarian approach
Democratic approach
Thinking approach
Intuitive approach
AUTHORITATIVE &
DEMOCRATIC
Emotional involvement
Closeness to the decision
Lack of time
Pressure from others
SYSTEMIC APPROACH
Setting objectives
Gathering information
Identifying alternative solutions
Evaluating options
Selecting the best option
GATHERING INFORMATION
Relevant
Appropriate
Accurate
Complete
Timely
Why who what when where how
TYPES OF INFORMATION
External information
Corporate information
Internal information
DECISION MAKING
1. Your needs
Symbolic
Emotional
2.
Behavior to change
3.
Steps to follow
BEHAVIOR TO CHANGE
STEPS TO FOLLOW
Leadership
Leadership is communicating to people their
worth and potential so clearly that they can
come to see it in themselves
Leadership is the ability of a single individual
through his actions to motivate others to
higher levels of achievement
Leadership is an influence and not an
authority.
Leadership
Leadership takes more than a fancy title.
Leadership cannot come from the heads , it must
come from the heart as well
Being a good leader takes judgment, vision, courage,
to do the right thing.
Every policy great or small has a person at the end of
it, not just an anonymous a stranger.
Someone who has the same rights and dignity and
worth as u and me.
BE PROACTIVE
BEGIN WITH THE END IN MIND
FIRST THINGS FIRST
THINK WIN WIN
SEEK TO UNDERSTAND BEFORE YOU ARE
UNDERSTOOD
6. SYNERGIZE
7. SHARPEN THE SAW
8. FIND YOUR VOICE AND INSPIRE OTHERS TO
FIND THEIR VOICE
Mind - Vision
Heart - Passion
Body Discipline
Spirit -Conscious
Meaning
Love
Leadership
(Moral Authority)
Heartfelt Commitment
Duty
Reward
Fear
Anger
Cheerful Corporation
Willing Compliance
Malicious Obedience
Rebel or Quit
CHOICES
Management
( Formal Authority)
Ambiguity Hidden
agenda Chaos
MIND/
NO SHARED
VISION/VALUES
SPIRIT
LOW TRUST
HEART
DISEMPOWERMENT
Apathy
malingering Anger
fear Boredom
BODY
MISALIGNMENT
Interdependent rivalry Co
dependency
RULES
BOSS
Workers cannot
be trusted
without the
carrot and stick
CONTROL
EFFICIENCY
Systems must
be designed
to get work
done
efficiently
SPIRIT
MODELLING
HEART
EMPOWERING
H 456
H 1 -7
BODY
ALIGNING
H3
Modeling
Be a trim tab
7 levels of initiative
Be trustworthy
Character and competence
Build trust
Openness ; honesty ; integrity; courtesy ; seek to
understand; forgiveness ; win-win ; keep
promises ;clarify expectations; loyalty to absent
A Trim Tab
Trim tab is the small rudder that turns the
big rudder in a ship, which in fact turns the
entire ship.
You must try to be the trim tab in an
organization.
Ghandi was, who lead with moral authority,
with no appointment, no elections, no
labeling, so was Mother Theresa.
The PRINCIPLES THE CHANGE THE
CHOICE
Circle of
Concern
What you
care
about
What you
can do
something
about
Circle of Influence
I Intend to do
Make a Recommendation
Ask
Wait until told
Synergy
Empathy
TRUSTWORTHYNESS
CHARACTER
Integrity
Maturity
Abundance mentality
COMPETANCE
Technical
Conceptual
Inter-dependency
BUILD TRUST
Honesty
Integrity
Openness
Loyalty to the
absent
Seek to understand
before u are
understood
Clarify
expectations
Keep promoses
Forgiveness
Win win
arrangements
Goals
ENCESCONSEQ
Desired
results
RESOURCES
ACCOUNTABILITY
Listening Continuum
The Sweet Spot
5. Empathic Listening
Within
the others
frame of
references
4. Attentive Listening
3. Selective Listening
2. Pretend Listening
( Patronizing )
1. Ignoring
Within
ones own
frame of
references
Alignment
Create systems to institutionalize your strategy
Create escalating goals
Adjust and align
Empowerment
Janitors story
Three keys
Share information
Clear boundaries and create autonomy
Replace heirachy with teams
Six conditions
Trustworthiness ; trust ; self directing teams ; win
win ; styles and structures ; Accountability self
evaluation 360 degree
Types of Leaderships
ACTION CENTRED
LEADESRSHIP
Authority of Leadership
Derives From
Position
Personality
Knowledge
The leader
The situation
The group
The 3 Needs
Task help to achieve common task
Team build the synergy of teamwork
Individual- respond to individuals
Evaluating
Motivating
Organizing
Providing an example
SITUATIONAL
LEADERSHIP
Commitment
Confidence & motivation
Confidence is self assuredness
Motivation is interest & enthusiasm
Supportive
Building personal relationships
Low
Directive (1)
Coaching (2)
(enthusiastic beginner)
(disillusioned learner)
High Directive
Low Supportive
High Directive
High Supportive
Delegating (4)
Supportive (3)
(peak performer)
(reluctant contributor)
Low supportive
Low Directive
High Supportive
Low Directive
Supportive
High
Development Level
Style of leadership
High
competence
High
commitment
High
competence
Variable
Commitment
Some
competence
Low
Commitment
Low
Competence
High
Commitment
D4
Delegating
D3
Supporting
D2
Coaching
D1
Directive
Peak
Performer
Delegation
Gofer Delegation
Steward ship Delegation
Upward delegation
PRINCIPLE
CENTRED
LEADERSHIP
Primary Greatness
INTEGRITY
MATURITY
ABUNDANCE MENTALITY
Secondary Greatness
SOCIAL STATUS
POSITION
FAME
WEALTH
TALENT
QUICK FIX
LAW OF THE SCHOOL
Types of Power
Position Power ( manager)
Legitimate power
Reward power
Coercive power
Power
Types
Coercive
Power
Utility
Power
Principle-Centered
Power
Fear
Fairness
Honor
Temporary Reactive
Control
Functional Reactive
Influence
Sustained Proactive
Influence
PO
POWER
PLE
A
SI
T
SU
R
IO
WORK
GUIDENCE
EY
N
MO
N
S
FAMILY
PRICIPLE
FRIEND
SPOUS
E
LF
SE
CENTRE
CHUR
C
WISDOM
PARADIGMS
EN
EM
Y
SECURITY
4 Dimensions In
Principle Centered Leadership
Security
DEPENDANT
Wisdom
Judgment / comprehension
Power
Capacity to act
4 Levels of
Principle Centered Leadership
Personal
Interpersonal
Managerial
Organizational
Four Principles of
Principle Centered Leadership
Trustworthiness
Trust
Empowerment
Alignment
PERFORMNACE
LEADERSHIP
Practice 1: Articulate
the organisation
mission
Category 2:
Driving
Performance
Improvement
Practice 2: Build
operational capacity
Category 3:
Learning to
Enhance
Performance
Practice 4:Create
esteem opportunities
generally vague
may be inspirational
lacks specificity
fails to provide guidance
Inputs
Process
Outputs
Outcomes
Authentic Leadership
(NOT CHARISMA- ORATORY POWER OF INSPIRATION)
Self Awareness
Seeks feedback to improve interactions
Accurately describes how others view capabilities
Balanced processing
Solicits views that challenge deeply held beliefs
Listen to differentiate points of view before coming to conclusions
Relational Transparency
Says what you mean
Is willing to admit mistakes when they are made
Internalized Moral processing
Demonstrates beliefs that are consistent with actions
Makes decisions based on beliefs
Authentic leadership
Great leaders have been those with outward charisma, excellent oratory
and the ability to inspire transformation.
1
&
2
1
&
2
CONFLICT
RESOLUTION
Conflict
A state of incompatibility between two parties in
Ideas
Values
Opinions
The conflict isn't the problem - it is when conflict is poorly managed
Positions
Interests
Interest
Remaining
British
Position
Resist
involvement of
Irish
Government
No surrender
Basic
Needs
Interest
Remaining
Irish
Position
Resist
involvement of
British
Government
Brits out
Types of Conflict
Inter personal
Intra personal
Inter group
Intra group
Competitive
Destructive
Stages of Conflict
Pre conflict
Confrontation
Crisis
Outcome
Post conflict
Weaknesses of Conflict
Strengths of Conflicts
Help to raise and address problems
Helps to recognize and benefit from
differences
Motivate people participation
Effects
Stress
Absenteeism
Staff turn over
De- motivation
Lack of productivity
Conflict Management
Within yourself
Name write your thoughts
Perspective how important
Identify one thing u can do of 3 options
With another
Seek to understand before u are understood
Ask where u agree and disagree
Issues and not the personality
Identify actions that can be done by one or both
Conflict Transformation
Change relationships attitudes and behaviors
Address the deep rooted causes
Requires timely interventions
Assure privacy
Listen actively
Empathy more than sympathy
Focus on issue and not personality
Encourage feed back
Identify alternate solutions
Feed back and your action plan
Resolution
CONTROLLING
Do it my way
Strategies
Control, compete, force,
fight
Impatient with dialogue
and information
gathering
Prefers others to avoid
or accommodate
Low Concern
for
Relationships
AVOIDING
Conflict what
conflict
Strategies
Flee avoid deny
ignore withdraw delay
refuse dialogue or
gather information
Prefer others to avoid
High
Concern
For
Personal
Goals
COMPROMISING
I will give little you
do the same
Strategies
Reduce expectation
bargain give and take
split the diference
Prefers others to
compromise or
accommodate
Low
Concern for
Personal
Goals
PROBLEM SOLVING
Lets try to solve this
together
Strategies
Information gathering
dialogue looking for
alternatives seeking
win win solution
Prefers others to solve
problem or
compromise
ACCOMODATING
What ever you say would
be fine with me
Strategies
Agree, give in, smooth
over diferences, ignore
disagreements, interested
in others information and
approval
Prefers others to control
Conflict tree
Effects
Core problem
Root causes
B
B
E
E
H
H
A
A
V
II
O
O
R
R
COMPATIBLE GOALS
GOALS
COMPATIBL
E BEHAVIOR
IN HARMONY
WITH
INCOMPATIBLE
Roots
LATENT
CONFLICT
INCOMPATIB
LE
BEHAVIOR
SURFACE
CONFLICT
OPEN CONFLICT
TO
SIR
WITH
LOVE
Productivity
Improvement Concepts
130
03/19/16