January 27, 2016

STORE KEEPING
1

Unit 3
Management

Supply Chain

STORE KEEPING
2

Receive, store, and issue materials, parts, factory

supplies at minimum cost
It is serving facility, inside an org., responsible for
proper storage of the material and then issuing it to
respective departments on proper requisition
Protect the goods stored
Store room, storekeeper

OBJECTIVES OF STORE-KEEPING
Easy location of the items in
store.
Proper identification of items.
Speedy issue of material.
Efficient utilization of space.
Reduction in need of material
handling equipment.

TYPES OF STOREKEEPING
4

Centralized storekeeping

Decentralized storekeeping

Central
storekeeping
means the spatial summary of
all storekeeping functions and
all stored materials under
uniform line.

During the decentralized

storekeeping the materials used
at the place of the user are stored
in the form of temporary storage
facilities (buffer camp).

Advantages- an easement of
the goods received, care,
preservation,
inventory
determination
and
examination.

Advantages are the higher

flexibility, the more exact
arrangement of the individual
materials in the production areas
and the shorter routes of
transportation.

VARIOUS SECTIONS IN STOREKEEPING

Receiving section
Stores section
Issue section
Accounting section
Stock taking checking

Location
Working procedures
Layout of stores
Stores equipment
Material handling
facility
Identification of
materials

1. RECEIVING SECTION
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OUTSIDE SUPPLIERS
Dispatching items- date of dispatch, carrier
details, description of the consignment and the
value of items.
Ensures quick and easy clearance of bills etc.
Purchase copy, suppliers note and transporter
information/ consignment note- enables to
organize and plan for expeditious clearance of
materials and minimize cost
INTERNAL SUPPLIERS

Whenever materials are received from internal

divisions or returned from user departments
transfer notes and returns to stores documents
are usually used for this purpose.

2. STORES SECTION
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This is a place where all materials received by stores department are kept with
protection against deterioration.
Various stores operation are: Location
Procedure Layout Equipment
Identification of stores section.
Location of stores
to provide space to the materials till these are issued to the, respective
departments of the enterprise.
Working Procedure
receives the materials from receiving sections.
material is classified and coded according to their nature and use.
bin card is tagged.

Stores Bin Card

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Card No.

Part No.

Description

Location

Date
The bin card contains up to date information about the receipt, issue and
balance of the respective item in the stock.