TIME

MANAGEMENT

Presented by:
Jay kapadia
GK046

What is Time Management?

The art of arranging, organizing, scheduling, and
budgeting ones time for the purpose of generating
more effective work and productivity is known as
Time Management.
So, time management involves exercising conscious
control over the amount of time spent on specific
activities with a focus to increase effectiveness,
efficiency or productivity.

Hence, time management helps an individual

to be more organized and more productive.

Time Management

Time management is the act

or process of exercising
conscious control over the
amount of time spent on
specific activities, especially
to increase efficiency or
productivity.

Time management may be

aided by a range of skills,
tools, and techniques used to
manage
time
when
accomplishing specific tasks,
projects and goals.

Why Time Management?

Look at the questions given below and try answering them with a Yes
or No.
Do you feel the need to be more organized and/or
productive?

more

Do you spend your day feeling very busy and yet wondering why
you haven't accomplished much?
Do you wish you had a more than 24-hour day to complete all your
tasks?
Do you feel stressed by an ever busy schedule with no time for
yourself?
Do you feel you rarely achieve your 100% production capability?

Importance of Time Management

Time management is important as it helps to manage your time efficiently. It is
beneficial to every individual as proper time management helps us to:

Plan
Plan efficiently
efficiently
Schedule
Schedule efficiently
efficiently

Be
Be Efficient
Efficient

Prioritize
Prioritize tasks
tasks

Be
Be Organized
Organized
Be
Be Relaxed
Relaxed &
&
less
less stressed
stressed

Be
Be Self-disciplined
Self-disciplined
Have
Have time
time for
for
ourselves
ourselves

Need for Time Management

Each and every individual needs time management as Time is of essence to

everyone, whether a student, a professional, a daily wage laborer or even a homemaker.
Every person has only a 24-hour day. Also, there are numerous tasks and a long
list of tasks that each person needs to perform on a daily basis. Also, how much a
person may achieve in a day will depend on the individuals energy, motivation,
use of resources and skills and capabilities. So, to make best use of all the
resources both internal and external that you have at hand, it is crucial that you
should learn to use some strategies for more effective time management. Thus,
Time Management is a means to help you work smarter to accomplish your work
more easily and rapidly.

Benefits of Time Management

There are several benefits of time management, such as follows:
Increased productivity
Less stress
Improved self-esteem
Good work-life balance
Prevention of panic in times of workload

Benefits of Time Management

There are several benefits of time management, such as follows:
Increased confidence of fulfilling tasks
Achievement of goals quickly and easily
Increased efficiency in fulfilling tasks
Achievement of greater success, dreams and visions
Increased energy and competency to achieve success

Elements of Time Management

There are various elements that have to be considered and managed for effective Time
Management. It is important that for you to manage your time well, you should learn be aware of
and use the elements of Time Management diligently. The following are the various elements of
Time Management:

Being aware of your Time

Being aware of your Time Wasters
Priorities
Self-management
Management of your Personal Resources
Goal Setting
Measures of your Achievement
Planning

Uses of Time Management for Organization

Improved productivity - improved use of time by the personnel

Better performance - on time delivery to customers

Increased profitability - better use of resources

Improved planning and control

Reduction of stress - crisis management by reducing the incidence of crises
through better planning

Scope of Time Management

There are various skills, tools, and

techniques that can be practiced
for effective time management
which helps an individual to
manage time to accomplish
specific tasks, projects and goals
complying with a due date.

The various tasks that are

included in the scope of time
management include: planning,
setting
goals,
delegation,
allocating, analysis of time spent,
organizing,
monitoring,
scheduling, and prioritizing.

Technology and Time Management

In the modern technological world, there are many modern-day
tools that are offered by technology which can be used for time
management and save time efficiently . Some such tools offered
by modern-day technology are:

Telephone

Email

Teleconferencing

Chat

Web meeting

Email Lists and Online Groups

Urgent/Important Matrix
The Urgent/Important Matrix is an important concept for time management.

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Strategies to Evaluate Urgent/Important Matrix

Not Important

Important

Urgent

Not Urgent

1.
Quadrant of Manage

2.
Quadrant of
Leadership & Quality

3.
Quadrant of Deception

4.
Quadrant of Waste

Urgent/Important Matrix
Urgent

Non-Urgent

Important

Q-1
Quadrant of Necessity
Examples: Deadline-driven
project, crisis, resolving
immediate problems

Q-2
Quadrant of Quality and Personal
Leadership
Examples: Problem prevention,
relationship building, finding your
life partner, building your dream
career, personal development,
improving your health.

Not
Important

Q-3
Quadrant of Deception
Examples: Interruptions, certain
phone calls / emails / meetings /
reports, certain pressing matters.

Q-4
Quadrant of Waste
Examples: Time wasters, surfing
TV channels, mindless web
surfing/chatting, etc.

For efficient time management, increase your Q-2 and ensure your tasks are
important but not urgent.

Time Wasting Culprits (1 of 2)

Telephone Interruptions
Inefficient Delegation
Extended Lunches or Breaks
Cluttered Work Space
Poorly Run Meetings
Socializing On The Job
Misfiled Information

Time Wasting Culprits (2 of 2)

Poor Planning

Procrastination

Waiting/Delays

Paperwork

Junk Mail

Drop-In Visitors

Not Setting/Sticking
to Priorities

THANK
YOU

FOR YOUR
TIME