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ORGANISING
ORGANISING involves identification and
grouping the activities to be performed and
dividing them among the individuals and creating
authority and responsibility relationships among
them for the accomplishment of organizational
objectives
Significance of organising
and develop.
Elements of organizing
Departmentation
Linking Departments
Defining Authority & responsibility
Prescribing Authority Relationships
Departmentation
The process of grouping the activities known as
departmentation
Departmentation means the process by which similar
activities of the business are grouped into units for the
purpose of facilitating smooth administration at all
levels
According koontz & O,Donnell a departmentation is
process of dividing the large functional organization
into small & flexible & administrative unit.
Types of departmentation/ways to
1. Departmentation by Product
Product structure based on organizing employees and work
Product departmentation
Chief Executive
Car Division
productio
n
Truck Division
Marketing
Bus division
finance
Long vehicle
HR
Advantages
Clear focus on market segment helps meet customers needs
Positive competition between divisions
Better control as each division can act as separate profit
centre
Improve coordination of functional activities.
Places responsibility for profit at division level.
Places attention & effort on product line.
Disadvantages
Duplication of functions (e.g. different sales force for each
division)
Negative effects of competition
Lack of central control over each separate division.
Require more personal with general manager abilities .
Trend to make maintained of economical central services
difficult
2.Functional departmentation
The grouping of common & homogeneous activities to
Production
Marketing
Accounts
Personnel
IT
Advantages
Specialisation each department focuses on its own
work
Accountability someone is responsible for the
section
Clarity know your and others roles
Simplifies training
Disadvantages
Closed communication could lead to lack of focus
Departments can become resistant to change
Reduce Coordination between function
Gap between top and bottom
production
Eastern Zone
Kolkata
jalandh
ar
branch
Central Zone
Kolhapur
Northern zone
Delhi
chandigar
h
New
delhi
branch
branc
h
Southern zone
Chennai
Western zone
Mumbai
ajmer
branc
h
Advantage
interest
Improve coordination in a region
Serve local needs better
Disadvantage
Require more person wit general manager
abilities .
increases problem of top management control
Require good caliber managers
Increase problems of control
4. Departmentation by customer
wholesale
Retail
Hire purchase
export
Advantage
It fulfills the expectation & needs of customer
Better service to customer
Fully focus on customer
Disadvantage
Their may be duplication of activities
Co-ordination is difficult
Conflict
5. Departmentation by process
When production activities involve the use
Production Manager
spinning
dyeing
Weaving
Packaging
Advantage
Machine can be used effectively
Economy in operation
No duplication of activities
Principle of specialization & division of labor is
followed
Disadvantages
Heavy cost of operation
More specialist are essential
ORGANISATION structure
Organization structure determines how the roles,
power and responsibilities are assigned , controlled,
and coordinated, and howinformation flowsbetween
the differentlevels of management.
Typicallyhierarchicalarrangementoflinesof
authority,communications,
rightsanddutiesof an organization.
Organizational structure is the pattern of
relationship among various
components or parts
of the organization.
Organization structure refers to the differentiation
& integration of activities & authorities ,role &
relationship in the organization
particular level
Each group activities is self contained unit &
able to perform the assigned activities
without assistance of others
Lines of authority & instruction are vertical
The unity of command is maintained in
straight & unbroken line
All person at the same level of organization
are independent of each other
Production Manager
Foramen A
Foramen B
Foramen C
workers
workers
workers
Foramen D
workers
Foramen A
Spinning
workers
Foramen B
weaving
Foramen C
Dyeing
workers
workers
Foramen D
finishing
workers
Simplicity
Discipline
Prompt decision
Orderly communication
Easy supervision & control
Economical
. Disadvantage
1.
2.
3.
4.
Lack of specialization
Autocratic approach
Problems of co-ordination
Not suitable for large scale organization
Public relation
General Manager
Manager finance
Manager HR
Manager Production
Manager Marketing
Production eng
Sales officer
foreman
Sales supervisor
worker
salesman
Advantage
Planned specialization
Quality decision
Prospect for personnel growth
Disadvantage
lack of well defined authority
Line & staff conflict
Board of Director
Managing Director
Production
Marketing
Accounts
Personnel
IT
Advantages
Specialisation each department focuses on its
own work
Accountability someone is responsible for the
section
Clarity know your and others roles
Simplifies training
Disadvantages
Closed communication could lead to lack of focus
Departments can become resistant to change
Reduce Coordination between function
Gap between top and bottom
to operate independently
It is dividing an organization in to smaller organization is not
completely independent
Product divisionalisation
Territorial divisionalisation
Advantages
Division focuses its attention on a particular product or service
Higher level of managerial motivation
Each product or customer is able to get specialized service
Disadvantages
Expensive
Control problem
Co-ordination problem
Managing
Director
Corporate
planning
Legal
service
Consumer
product
design
R&D
Chemicals
division
Finance
Electronics
division
Mfg
Mfg
Mfg
Mktg
Mktg
Mktg
Personnel
Personnel
Personnel
purchase
purchase
purchase
Accounting
Accounting
Accounting
Project A
Qualit
y
contr
ol
R& D
Project B
admin
schedulin
g
Qualit
y
contr
ol
R& D
admin
schedulin
g
6.MATRIX ORGANISATION
COMMONLY CALLED THE GRID ORG.
Matrix orgenisation structure is the realization of two
dimensional structure
departments
DIRECTOR-ENGG. **
Line authority
Project
authority
personnel
PROJEC
TA
prod
Mktg
Finance
pers
PROJEC
TB
prod
Mktg
Finance
pers
PROJEC
TC
prod
Mktg
Finance
pers
PROJEC
TD
prod
Mktg
Finance
pers
Advantage
Matrix structure focuses resources on single project
Benefits of centralization
1.
2.
3.
4.
5.
Benefits of decentralization
Reducing burden of top executives
7. Facilitating diversification
8. Motivation to managers
9. Better coordination activity
6.