Field Engineering Manual

Engineering
Document Control

PURPOSE
This instruction describes the
control measures required for
electronic design information,
design documents, and project
records at a project construction
site.
SCOPE
This instruction is applicable to all
construction projects under the
administrative control of Al Toukhi
Construction
Operations
Incorporated.
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This instruction establishes

requirements to control:
Electronic design files and
databases received from design
engineering, vendors, suppliers,
and subcontractors
Project design documents
received
from
design
engineering
Documents received from
vendors and subcontractors
Field design documents
Project records required to be
retained per contract or per
corporate policy
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Project Field Engineer (PFE)

The PFE is responsible to develop and implement a
document control procedure for the construction phase of
the project.

The project specific procedure developed for construction

document control activities on a project should be
appropriate for the type of project being constructed.

InfoWorks is the primary application used for the

management of electronic project documents at construction
sites. To implement the use of InfoWorks, the following
elements must be included in the project document control
procedure to control electronic design information and
databases:
a. Controls must be established on access to the master
electronic files to ensure that the essential design information
is not altered.
altered
b. A method of validating the field electronic document
control register against the design engineering electronic
document control register must be established to ensure that
the most recent electronic documents are available at the
project site.
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c. The procedure must define how

document access permissions are
determined and authorized.
d. A project electronic filing system
must be defined and implemented at
the project site.
e. Requirements for notifying project
team members of electronic document
revisions must be defined.
f. The control of electronic as-built
information must be defined.
g.
The
method
of
controlling
superseded, voided, and canceled
electronic documents must be defined.
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The following elements must

be included in the project
document control procedure to
control hardcopy documents:
a. The procedure must require that
a regular check of the design
engineering document control
register be made to ensure that
the most recent revision of
engineering design documents are
available at the project site. These
registers may be supplemented
with construction site logs for site
developed design information.
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b. Design information received in

the field must be checked against
the transmittal to ensure all listed
documents have been received.
The procedure must address how
this
check
is
made
and
documented and the type of followup that is made if a discrepancy is
noted.
c. A document distribution matrix
and similar procedure that provides
overall control for document
distribution must be implemented.
d. A project filing system must be
defined and implemented at the
project site.
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e.
Requirements
for
receipt,
distribution,
and
filing
of
specifications, material requisitions
and purchase orders must be
defined.
f. The control of as-built information
must be defined.
g. The method of controlling
superseded, voided, and canceled
design documents must be defined.

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To assist the PFE in the development of the project

document control procedure, a generic construction
document control procedure is included in the TITWeb.
The Construction Automation Plan for the project must
address software and hardware requirements required to
implement the project document control procedure.

http://www.altoukhi.com

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Checklist of items to consider in establishing a construction site

document control system.

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Any
Questions?

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