Introduction

to
Project Management

Engr. Clark Gonzales Gagui

What is a
PROJECT?

Converting a vision, a dream or a need to reality

a job that has beginning and an end (TIME)
a specified outcome (SCOPE)
at a stated level of performance (QUALITY)
at a given budget (COST)

PROJECT Characteristics
Temporary
Unique

PROJECT Stages
thinking
planning & scheduling
data collection
status updating
successful completion

Parts of a PROJECT
Stakeholders
Charter
Schedule
Resources

What is
MANAGEMENT?

The technique of understanding the

problems, needs and controlling the
use of resources, cost, time, scope and
quality.

Project Management
The application of knowledge, skills,
tools and techniques to project
activities in order to meet stakeholders
NEEDS and EXPECTATIONS from a
project.

Companies use Project

Management because
to handle projects effectively in an organization,
to define the project and agree with the
customer,
to plan and assess resource needs for the
project,
to estimate project costs and make project
proposals,

 to plan and schedule activities in a project,

to allocate the right resource at the right time,
to assess risk and failure points and make
backup plans, and
to lead a project team effectively and
communicate well.

We have to learn Project

Management because
to explore latest concepts and techniques of
Project Management,
to increase value/ contribution to the
organization,
to prove yourself skillfull in managing projects,

 to learn a new thought process that helps

organized thinking and structure approach,
to acquire a professional degree/ recognition and
increase job prospects, and
endless possibilities and benefits.

Without Project Management

project fails, the goal or product is not achieved,
project go over the given schedule or budget
constraints,
unemployment rate will increase, and
organizations fall or die.

PLANNING
STAGES

Most IMPORTANT phase.

Planning is an art and science of converting a set of
objectives to realization through a series of steps
executed in an organized and predicted way so that
there will be less requirement of changes in plan
later on.

Plan the work, Work the plan

SCHEDULING
STAGES

Process of formalizing the planned activities,

assigning the durations, resources and sequences
of occurrence with consultation with the team
members.

Note: Before the actual project PLANNING and

SCHEDULING phases are under taken

CONTROLLING
STAGES

Undertaken during the actual project execution,

project controlling is a mechanism established to
determine deviations from the project base
schedule, to re-plan and reschedule during
execution to compensate the deviations on the
basis of commissioning minima, flow of resources
like, finance, manpower, equipment and
application techniques.

CLOSING
STAGES

Last phase of the project which brings close out of

the complete project.
Maximum conflicts can arise in the project during
this phase between those who have worked to
deliver the outcome (contractor) and those who are
accepting the result of the work (customer).

Project Management Plan:

Input

Project
Management
Plan

Output

Project Management Overview

Inaccurate
scope
definition
Inability to
achieve on
time and on
budget

Scope not
tightly
controlled

Current
Challeng
es

Lack of
visibility on
resource
demands

Inability to
review
existing
projects
against
changing
priorities

Lack of
visibility on
project

Lack in rigor
in risk
management

Poor
documentatio
n

Project Management as a Process

PMs Process Group

Project Management Knowledge Areas

QUALITY
CHANGE

DOCUMENTATI
ON

PROCUREMENT

TIME

What
you
need to
KNOW.

COMMUNICATI
ON

HUMAN
RESOURCE
INTEGRATION

COST

SCOPE

Project Integration Management

Supports various elements of project
management which are identified, defined,
combined and coordinated.

Project Integration Management

Project Charter
DOCUMENT that formally authorizes a project.
Provide INFORMATION about the internal and external
parties involved in and affected by the project.
Documenting initial REQUIREMENTS that satisfy the
stakeholders needs and expectations.
ISSUED by the project initiator or sponsor, external to
project organization, at a level appropriate to project funding.
EMPOWERS the project manager to apply resources to
project.
Summary level MILESTONE schedule and summary level
budget.

Project Scope Management

Includes the processes required to

ensure that the project includes all the
work required, and only the work
required to complete the project
successfully.

Project Scope Management

WBS- Work Breakdown Structure
Deliverable-oriented hierarchical decomposition of
work to be executed by the project team.
Organizes and defines the total scope and represents
specified in the current approved SCOPE statement.
Process of subdividing project deliverables and
project work into more manageable components.
Lowest level work package can be schedules, cost
estimated, monitored and controlled.

Project Scope Management

OVERALL PROJECT
ENGINEERING
BASIC
ENGINEERING
DETAILED
ENGINEERING

PROCUREMENT
PLACEMENT OF
ORDER ON
VENDORS

MANUFACTURING
& DELIVERY

PROJECT
ENGINERING

CONSTRUCTION
SITE MOBILIZATION
CIVIL WORK

Piling work

Civil work for

Main equipment

STRUCTURAL STEEL
WORK
EQUIPMENT
INSTALLATION
PIPING INSTALLATION
ELEC. INSTALLATION
EQUIPMENT
RECEIVED AT SITE
( %)

INSTRUMEN.
INSTALLATION
INSULATION & PAINTING
COLD COMMISSIONING
HOT COMMISSIONING

Civil work for

Aux. Facilities

Project Time Management

ENSURES the timely completion of the

project.

Project Time Management

Project Time Management

SCHEDULE once finalized is set as a baseline.
PROGRESS of work are tracked against baseline.
Current progress is arrived from various
(Engineering, Procurement, Manufacturing and
Construction) trackers developed for the
purpose.
Analysis and forecasting is done in progress
reports.

Project Time Management

Schedule using MS Project

Project Time Management

MS Project
SOFTWARE designed to assist a project
manager or scheduler in developing a plan,
assigning resources to tasks, tracking progress,
manageing the budget and workload.

Project Time Management

Critical Path Method (CPM)

Project Time Management

Schedule using Primavera

Project Cost Management

Processes involved in estimating, budgeting, and
controlling costs so that the project can be
completed within the approved BUDGET.

Project Quality Management

Ensures the project will satisfy the NEEDS for
which it was undertaken.

Project Quality Management

Plan Quality
Techniques
Cost benefit
analysis
Cost of quality
Benchmarking
Design of
experiments
Seven quality
tools
Statistical
sampling

Perform Quality
Assurance
Techniques

Perform Quality
Control
Techniques

Quality
management and
control tools
Quality audits
Process analysis

Statistical sampling
Inspection
Seven quality tools
and techniques

Project Human Resource Management

Organization designed to maximize
employee performance in service of their
employers strategic objectives.

Project Human Resource Management

HRM

Attract

Educat
e

Empow
er

Motivat
e

Train

Reward

Project Communications Management

Processes required to ensure timely and

appropriate generation, collection,
distribution, storage, retrieval, and ultimate
disposal of project information.

Project Communications Management

Who are Project Stakeholders?
Customers
Sponsors
Portfolio managers
Program managers
Project managers
Project team
Operations management
Sellers

Project Communications Management

Project Risk Management

Concerned with identifying, analysing and
responding to project risks.
Risk
Assessme
nt

Risk
Control

Risk
Ranking

Risk
Mitigation

Project Procurement Management

Needed to acquire material, goods and
services outside performing organization to
meet project scope.

Project Change Management

Projects generally dont go 100% as planned
resulting into variations from plan in scope,
time, cost quality.

Project Document Management

Considered as very IMPORTANT (but

largely ignored) aspect of project
management.

What is a S-Curve?
S- Curve is the graphic display of cumulative
progress plotted against time.
Ideal S - Curve is a sinusoidal curve based on the
following formulae:
Y = [1 - sin(x/xn*180 + 90 ) *50]
Y Percent progress
x Period at which s-curve value
required
xn Total period

What is a S-Curve?

S-Curve or Project Life Cycle

Thank You for Listening