TIME MANAGEMENT

Sub Module overview

Time Management pertaining all human processes

involving time recording, leave management system,
valuation of employees work performance and
absence time.
Why time management is required
Know the time management overview
Study building blocks of time management

Calendar
Work schedules
Time recording
Time evaluation

CALANDER

Public Holidays
Daily Work Schedule
Period Work Schedule
Grouping PSA & ESG grouping
Work Schedule Rule

TIME RECORDING TYPES

Records Time
Manually
Clock Wise
Electronically

HOLIDAY
Public Holidays
Holiday Calendar
Factory Calendar
Types of Public Holiday
With Fixed Republic, Independence days
Floating Holiday - Dessara, Diwali, Ramzan
Public Holiday Classes
Holiday class
Text
Blank - Not a holiday / Full working day
1
- Public Holiday
2
- Half day Working day
3-9
- Customer specific as per the payroll

BREAKS
Fixed break
- 10:15 to 10:30 - 15 mts
Variable break - 12:00 to 14:00 - 30 mts
Dynamic break - Every 4 hrs work 30 mts
Over time break - Before starting of OT
Planned hours is activity hours may or
may not have breaks
Breaks are paid, unpaid & only part of the
break is paid
30 0.50, 15 0.25, 1:00 1.00

DAY TYPES
Day type specifies whether a day is paid or
unpaid
Day type
Text
BLANK - WORK / PAID
1
- TIME OFF / PAID
2
- TIME OFF / Unpaid (no work no pay)
3-9
- Customer specific

TIME STRUCTURE

Time structure: One fundamental time

structure is the work schedule. This data
structure defines a planned duration of
working time and how this time is
distributed as pattern of working days over
a specific calendar period.

DAILY WORK SCHEDULE

Start Time and End Time

Breaks
Holidays
Working Hours
DWS is based on internal Company policies,
Collective agreements, legislative regulations
etc.
DWS CLASSES --1-9 Working days, 0 - non
working days.

TIME DATA
Time date includes attendance (overtime ie
availability time with in or outside of the office
and absence time (paid / unpaid leave) is called
Time Data
Planned working time specifies start and end of
the work. It represents the time within which
employees can clock in and clock out if actual
time is recorded automatically.
Time type entry is clock in and clock out

PERIOD WORK SCHEDULE

The pattern of DWS is specified in PWS
Period may be week, month etc.
Schedule includes working days and days
off (non working days)
Compensation is paid on the bases of
period work schedule

PROCESS OF TIME MANAGEMENT

Time Recording on work, extra hours, leave

Time Evaluation worked hrs, on leave
Pay Roll paid for worked hrs, leave

WORK SCHEDULE RULE

EMPLOYEE SUB GROUP GROUPING
HOLIDAY CALENDAR
PERSONNEL SUB AREA GROUPING
WORK SCHEDULE RULE
MONTHLY PERIOD
WSR describes planned working time 0007. To
view the work schedule of a particular employee
go to PA 61 and choose IT 0007record.
HR>TM>ADM>TIME DATA>MAINTENAIN.
TMS indicator is assign to employee who take
part in the time evaluation.

METHODS OF TIME RECORDING

Signing In Registers Convert into

Manual Time Sheets

Punching Cards & Posting Same In

Registers Clock Punching
Swiping / Thumbing Cards In Machine /
Door Electronic recording

CUSTMIZING TM STEPS

Personal Sub Area

Public Holiday Calendar
Break Schedule
Daily Work Schedule
Period Work Schedule
Work Schedule Rule
Generate Monthly Calendar

TYPES OF TIME RECORDING

Positive Time Recording Records Actual
Working Time with clock times (clock in &
clock out) TM00 schema
Negative Time Recording Records Time
Deviations to Planned Working Time
without clock time TM04 Schema
Core time : Time during which an
employee must be at work.

ABSENCE CUSTMIZING
Absence type /times
Attendance type / times
Absence Quota
Attendance Quota
Calendar Indicators
Deduction Rule
Counting Rule Holiday class, Day type,
Counting class for PWS, DWS class
Time quota is a period during which an
employee are allowed to be at work or absent
depending on certain conditions

ABSENCE TYPE -2011

Absence are times when employees are not at work for
various reasons. Absences is divided into absence types
and each absence type is a sub type. Absence can be
recorded with clock times or number of hours.
Casual leave
Earned / Privilege/annual leave
Sick leave
Maternity leave
Paternity leave
Compensatory leave / off
Medical / Accident leave additional leave
Special leave
Loss of pay

Absence Quota IT 2006

An employee is entitle for certain absence which has a
limited validity period.
To manage time accounts that represents employees
absence entitlements or time credits. The time accounts
contain a particular number of days or hours during
which time employees are permitted to be off work.
Absence quota types are subtypes of Absence Quotas
infotypes 2006. The absence quota type of the quota
from which absence is deducted. Absence quotas are
only valid for a particular validity period.
Work scheduled exceptions are maternity leave, accident
leave, compensatory leave.

Absence Quota Types IT 2006

Entitlement to time off and leave types) for your employee subgroup
and personnel sub area groupings for time quota types
Each absence quota is valid for particular period

Casual leave - 8
Earned / Privilege/annual leave for every 20 days or 30
Sick leave - 12
Maternity leave 84 days / 12 weeks
Paternity leave 15 days
Compensatory leave / off basing on work on w/o or holiday
Medical / Accident leave additional leave
Special leave 2days leave on festival / 4days on working

Time Data Recording & Administration

No. of actual hours calculated
No leave day is calculated.
No. of planned hours calculated
The system rounds up to a full day of leave.
Record and Manage Time Data with manual
and automatic of personnel times.
Time data for working time, leave, business
trips & substitutions. The date can be
entered as clock time or hours.

TIME RECORDING INFORMATION -IT 0050

Records clock in / out times at time

recording terminal and control data for
time evaluation

Managing Time Accounts Using

Attendance/Absence Quotas

ATTENDANCE QUOTA IT 2007

Each attendance quota is valid for particular period
How many hours an employee is permitted to work in a
week / month i.e is to control OT
Time accounts are managed in hours or days
Fixed time 4hrs from 3pm to 4pm from Feb 1st to Feb 4th
Flexible attendance quota with a fixed time frame 6
hours Jan 10 to 12 from 6am to 10 am
Flexible attendance quota with a fixed period 20 hrs Jan
1st to Jan 31st
How many hours an employee is permitted to attend
training / Seminar / Course in a week / month

SUBSTITUTIONS IT 2003
Substitution is temporary replacement for an
employee who is absent.
Substitution is based on
Position
DWS
PWS
Rate

AVAILABILITY IT 2004
Availability is work performed outside of
an employees planned working time.
Fixed times
DWS
PWS

OVERTIME IT 2005
Hours worked in additions to the
employee's planned working time
specified in the DWS

TIME QUOTA COMPENSATION IT 0416

EMPLOYEE REMUNERATION IT 2010

Enter wage type premiums, bonuses
manually and specify information directly
for payroll. If work with time evaluation,
transfer time balance directly using the
time transfer specification IT 2012 . These
WT are not generated automatically in pay
roll

TIME EVENTS IT 2011

TE are clock-in/out times, entries for offsite and so on which are normally
recorded by employees at the time
recording terminal. Can manually correct
in /out time if forget in IT 2011

TIME CONSTRAINT
The IT has validity and updated. Employees have many Its records.
The system managers this automatically by using time constraints.
There are three 3 primary constraints are numbered and various
additional constraints of a secondary nature are lettered. TCs are
used in TM to prevent undesired overlapping or collision of
attendance and / or absences
Time constraint 1 allows only one record to be valid for an
employees infotype, with no gaps or overlap. This constraint is
used on infotypes that must be accessible at any time, screen
message appears
Time constraint 2 allows in infotype record for an employee if
required, but only one record can be valid. Previous records are
delimited if a new record is created and screen message appears.
Time constraint 3 allows an infotype to have any number of
coexistent records for an employees because the individual records
dont affect each other.

TIME CONSTRAINT cont..2

Time constraint A allows only a single infortype record to exist. This
record has no automatic validity period of 01/01/1800 to 12/31/9999.
An infotype record with time constrain A cant be deleted.
Time constraint B is similar to time constraint A, except that
infotype records can be deleted if they are assigned it.
Time constraint T signifies that the linotype record are constrained
according to the subtype.
TC-1- No gaps & no over lapping in the record, cannot delete
TC-2- no gaps & no over lapping the record, we can delete
TC-3- gaps are allowed overlapping is there, we can delete

PROCESSING CLASS
Processing Class Processing classes helps in
the processing of the wage type during the
payroll run . Every processing class has its own
specifications with which each wage type is
processes in different way i.e to determine how
the wage type is to be processed based on the
their processing class values.
System define classes are from 01 to 89
Custom define classes are from 90 to 97 a
class for fringe benefits.

 Counting classes are used to define

various counting rules for attendance /
absence types.

TIME EVALUATION

Time evaluation is a program is generated

daily to calculate attendance and absence
times on the basis of attendance and
absence data

Thank you
Please Ask
QUESTIONS

TIME TICKETS

.
Time tickets: Documents on which an
employee actual time and quantities are
recorded.