Successful Project

Management
Project:
A temporary endeavor undertaken
to create a unique product or
service.
Project Management:
The application of knowledge,
skills, tools, and techniques to
project objectives to meet
stakeholder needs and
expectations.
Knowledge Areas:
 Scope Management
 Time Management
 Cost Management
 Quality Management
 Human Resources Management
 Communications Management
 Risk Management
 Procurement Management
 Integration Management
Disclaimers:
 Substantive Differences
 Size Differences
 Components are Integrated
 Over-simplified Examples
Project Management Context:
 ProjectPhases and Life Cycle
 Stakeholders
 Leadership Skills
 General Management Skills
 Communications Skills
Project Phases and Life Cycle:
 Divide Project into Phases
 Better Management Control
 Review Deliverables and Performance
 Fast-tracking
Example of Project Phases:
 Conceptual Design
 Detailed Design
 Coding and Testing
 Training and Documentation
 Deployment
Stakeholders:
 Individuals and Organizations
 Actively Involved in Project
 Interests Affected by Project
Leadership Skills:
 Vision and Strategy
 Establishing Direction
 Aligning People
 Communicating
 Negotiating
 Motivating and Inspiring
 Influencing Organizations
 Overcoming Barriers to Change
General Management Skills:
 Planning
 Finance and Accounting
 Personnel Administration
 Technology
 Organizational Development
 Delegation
 Team Building
 Conflict Management
 Solving Problems
Communications Skills:
 Writing
 Listening
 Speaking
 Presenting
 Media Relations
 Meeting Management
Scope Management:
 Initiation
 Scope Planning
 Scope Definition
 Scope Verification
 Scope Change Control
Key Inputs, Tools &
Techniques, and Outputs:
 Product Description
 Project Charter
 Scope Statement
 Work Breakdown Structure (Microsoft
Project)
 Formal Acceptance
 Scope Management Plan
Time Management:
 Activity Definition (Microsoft Project)
 Activity Sequencing (Microsoft Project)
 Activity Duration Estimating
 Schedule Development
 Schedule Control
Key Inputs, Tools &
Techniques, and Outputs:
 ActivityList
 Network Diagram
 Project Schedule
 Schedule Management Plan
Cost Management:
 Resource Planning
 Cost Estimating
 Cost Budgeting
 Cost Control
Key Inputs, Tools &
Techniques, and Outputs:
 Resource Requirements
 Cost Estimate
 Cost Baseline or Spending Plan
(Microsoft Excel Documents)
 Cost Management Plan
Quality Management:
 Quality Planning
 Quality Assurance
 Quality Control
Key Inputs, Tools &
Techniques, and Outputs:
 Quality Management Plan
Human Resource Management
 Organizational Planning
 Staff Acquisition
 Team Development
Key Inputs, Tools &
Techniques, and Outputs:
 Role Assignment Matrix (Microsoft
Word)
 Staffing Management Plan
 Organizational Chart
 Project Team Directory
Communications Management:
 Communications Planning
 Information Distribution
 Performance Reporting
 Administrative Closure
Key Inputs, Tools &
Techniques, and Outputs:
 Communications Management Plan
 Project Records
 Performance Reports
 Change Requests
 Project Archives
 Formal Acceptance
 Lessons Learned
Risk Management:
 Risk Identification
 Risk Quantification
 Risk Response Development
 Risk Response Control
Key Inputs, Tools &
Techniques, and Outputs:
 RiskManagement Plan
 Checklists
 Contingency Plans
 Reserves
 Contractual Terms
Procurement Management:
 Procurement Planning
 Solicitation Planning
 Solicitation
 Source Selection
 Contract Administration
 Contract Close-out
Key Inputs, Tools &
Techniques, and Outputs:
 Procurement Management Plan
 Procurement Documents
 Proposals
 Contract
 Contract File
 Formal Acceptance and Closure
Integration Management:
 Project Plan Development
 Project Plan Execution
 Overall Change Control
Key Inputs, Tools &
Techniques, and Outputs:
 Project
Plan
 Lessons Learned
Management Processes:
 InitiatingProcesses
 Planning Processes
 Executing Processes
 Controlling Processes
 Closing Processes
Scope Activity
Planning Sequencing

Activity Schedule
Definition Development

Scope Duration
Definition Estimating
Cost
Budgeting
Resource
Planning

Plan
Cost
Development
Estimating
 Quality Communications
Planning Planning

Risk Risk Response

Identification Quantification Development

Organizational Staff
Planning Acquisition

Procurement Solicitation
Planning Planning
For More Information:
 Search Group, Incorporated
 www.search.org
 National Center for State Courts
 www.ncsc.dni.us
 Project Management Institute
 www.pmi.org
 International Standards Organization
 www.iso.org
 Software Engineering Institute
 www.sei.cmu.edu
 Center for Technology in Government
 www.ctg.albany.edu
Successful Project Management

Or How to Ruin the Lives of Others

for Fun and Profit!