SCPA COMMUNITY

MEETING
OCTOBER 2, 2014

Introductions
o Steve Brokamp, SCPA Principal
o Eve Bolton, School Board
President

o SCPA Governing Bodies:

ILT Chair & Members
LSDMC Chair & Members
LSDMC Finance Committee

Introductions
o Chandra Brown, CPS Internal Auditor
CPS graduate & CPS parent

o Box Office Manager

o Monya Wyatt, LSDMC Finance Chair

CPS Parent
Applied for & secured the $265K Emergency
Grant

How Did We Get Here?

o Dissolution of the Friends
o Reporting Structure
o Completely separate business operation
o Not conducive to proper oversight &
monitoring

o Proper Cash Handling Procedures

o Segregation of Duties
o Dual control
o Collection of cash within the building

How Did We Get Here?

Timeline of Events (Highlights)
June 2014
o Assigned by LSDMC to conduct financial
analysis (June 12)
o Realized a grant was necessary(June 19)
o Began Grant application (June 20)
July 2014
o Grant submitted ( July 7)
o Grant approved (July 10) with stipulations
from the anonymous donor

How Did We Get Here?

Timeline of Events (Highlights)

August 2014
o 1st grant installment given to CPS for management
(August 15)
o SCPA Financial Analysis Report completed (August
24)
o Presented Summary Analysis at LSDMC meeting
(August 28)
September 2014
o CPS Board Fact Finding Presentation (September 8)

Current Issues & Action

Items
Income Sources

1. Grants [Anonymous, Corbett, OAC, Dater]

2. Box Office Receipts
3. Show Underwriters
4. Rental Revenue
5. CPS Emergency Loan of $45k
6. Out of District Tuition (because of State)

Current Issues & Action Items

Income Sources

7. Parent Donations (Box Tops/Kroger/Target)

8. School Enrichment Fees
9. District Instructional Fees
10.Student Activity Funds
11.General Fund
12.Career Tech
13.Schedule E

Current Issues & Action Items

Anonymous Grant - Approved Expenditures
(Artistic Budget 2014-15)
1.
Staffing: Administrative
Private/Supplemental Staffing

2.
Productions
3.
Private Lesson Scholarships
4.
Supplies & Equipment
5.
Marketing & Promotions
6.
Discretionary

Current Issues &

Action
Other Items
1.Spirit Shop
2.Summer Camp(s):Summer Dance Intensive
Lachey Arts Camp

3.Suzuki Program
4.Facility Rentals

Other Items

& Action

5 Friends of SCPA

o Income: Ohio Arts Council & Dater

Grants for FY15 Productions
o Outstanding A/P: Restricted funds for
teachers, Vendors, Mayerson, Student
Scholarships and to be determined
o Other: Not clear regarding - active
bank account(s) or current residence in
SCPA Building

Where Do We Go From
Here?
Project Rx5
Project Rx5 is a guideline to stay on task
as we do what is necessary to return
SCPA back to the fully functioning
artistic institution it should be. The Rx
label has been assigned this title, as
the current situation needs a
prescribed solution so SCPA can heal.

Where Do We Go From Here?

Phase I - Restart
The initial phase of this project will be the
opportunity to restart SCPAs operations in a more
organized fashion under district supervision &
established processes.

Phase II - Renew
In conjunction with Phase 1, this phase will be the
district and school leaderships effort to renew the
confidence of the people we serve: Students,
Parents, Staff, Alumni, Donors, the Cincinnati Arts
Community and Citizens.

Where Do We Go From Here?

Phase III - Restore
This will be an approved short term
collaboration between the district and an
appointed Oversight Committee. This
partnership will allow for financial
accountability & transparency to be restored in
order to support the expenses at SCPA.
Phase IV - Rebuild
In addition to the Oversight Committee, the
long-term goal is to establish a new SCPA
Foundation to subsidize school programming
while adhering to Board policy. This can mirror

Where Do We Go From Here?

Phase V Readiness
This phase will focus on the Academic
environment within SCPA. The goal will be to
improve: State Test Scores, State Report Card
Results, College Readiness and Career
Preparation.

Where Do We Go From Here?

Long-Term Action Items

o Increased communication internally & externally

o Determine a long range vision plan for SCPA
o Reach out to community partners & alumni
o Develop a new foundation
o Implement a more thorough Budget Review Process
o Increase student involvement in all areas of the artistic
programs (i.e. Marketing, ushers, ticket sales, etc.)

o Request an Art Schools Network Assessment of SCPA

o FY15 AdvancEd Accreditation Review

Conclusion
Fulfill SCPAs mission which is
dedicated to providing an
environment that enables the
development of the artistic and
academic potential of each student.

Contact Information
o Chandra Brown
brochan@cpsboe.k12.oh.us

o Monya Wyatt
scpabudgetmanager@gmail.com